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Madhepura District Panchayats Drinking Water ATM Tender Bidding Water Vending Machine Version 2 2026

Bid Publish Date

01-Feb-2026, 2:52 pm

Bid End Date

11-Feb-2026, 3:00 pm

Location

SAHARSA , BIHAR

Progress

Issue01-Feb-2026, 2:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Technical standards: NABL/ILAC test reports on demand; ISO and OEM authorizations
  • • Payment integration: Coin, RFID/NFC card, and mobile wallet acceptance
  • • Chiller-based cooling: In-built chiller achieving ~15°C with dedicated chiller tank
  • • RO-UV treatment: Anti-scalant dosing, pH correction dosing, multi-media filtration
  • • Enclosure: MS frame, PU insulation, anti-skid flooring and covered treatment plant area
  • • Delivery flexibility: 25% quantity variation allowed; extended delivery as per option clause
  • • Local vendor priority for repairs; training and trial run included
  • • Documentation: ISO certificate, GST, PAN, turnover, experience certificates, OEM authorization

Tender Overview

The Madhепура District Panchayats, under the Department of Panchayati Raj, invites bids for a Drinking Water ATM / Water Vending Machine (Version 2) with multi-payment support including coins, RFID/NFC cards, mobile wallets, and card acceptance. Scope covers water purification via RO/UV, multi-media filtration, dosing pumps (anti-scalant, pH), inline filtration, and a built-in chiller achieving ~15°C. The system provides on-site display of water purity parameters (pH, TDS, temperature) and supports 20-liter container filling, with a robust enclosure and anti-skid flooring. Estimated quantity/value and lead-time details are not disclosed. Location is Bihar; the award aims to deliver a self-contained treatment and vending unit with training, trial runs, and warranty coverage.

Technical Specifications & Requirements

  • Payment interfaces: Coin acceptor, RFID/NFC card, mobile wallet, and coin/card payment integration
  • Water treatment: RO membranes with anti-scaler dosing, pH correction dosing, multi-media filtration, UV disinfection
  • Capacities: Treated water storage, raw water storage, in-built chiller (approx. 15°C) with specified tank capacities
  • Hardware: Inlet pumps, high/low pressure protections, RO pressure vessel(s), CIP tank, CIP lines, 2+ high-pressure pumps
  • Enclosure: MS frame, anti-skid tiles, PU insulation, enclosed grill, canopy, and space for 20L refill containers
  • Display: Touch screen with backlit display showing TDS, pH, temperature, water purity
  • Testing/quality: NABL/ILAC/central govt test reports on demand; warranty scope for tanks, motors, filters, and system
  • Installation: Includes trial run, training, and commissioning; on-site demonstration required
  • Misc: OEM authorizations, ISO certification; local vendor eligibility prioritized

Terms, Conditions & Eligibility

  • EMD and performance security requirements not disclosed
  • Installation, commissioning, and 2-year warranty terms implied; nearest dealer priority for repairs
  • Documentation includes ISO certificates, authorization letters, turnover certificates, experience certificates, GST returns, and a bank mandate for e-payments
  • Option clause allows quantity adjustment up to ±25% during/order period; delivery periods extend accordingly
  • Compliance with local procurement norms and bidder eligibility criteria is expected

Key Specifications

  • Water purification capacity: specify LPH for the purifier and overall dispense rate

  • Payment acceptance: coins, RFID/NFC cards, mobile wallets

  • Chiller: built-in, target temperature ~15°C, with tank capacity details

  • Pumps: number of inlet/high-pressure pumps; anti-scaler dosing pump type

  • Filtration: number of multi-media filter vessels; sludge backwash and backwash control valve

  • Display: touch-screen, backlit, shows TDS, pH, temperature, and purity status

  • Enclosure: MS frame, PU insulation, anti-skid tiles, enclosure area for 20L containers

Terms & Conditions

  • Option clause permits ±25% quantity adjustment with extended delivery periods

  • Trial run, training, and on-site commissioning included in scope

  • Documentation must include ISO, OEM authorization, GST, PAN, and turnover certificates

Important Clauses

Payment Terms

Details not provided; bidders should expect standard terms including possible advance, milestones, and final payment on delivery with acceptance testing.

Delivery Schedule

Delivery periods may extend with option clause; timing determined at order placement and based on quantity differences.

Penalties/Liquidated Damages

Not explicitly stated; bidders should anticipate contractually defined penalties for delayed commissioning and non-conformity.

Bidder Eligibility

  • Experience in water treatment/ATM project implementation

  • ISO and OEM authorization documentation

  • Local vendor eligibility and willingness for on-site repairs

Documents 3

GeM-Bidding-8915387.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Coin / Card Acceptor / Quantity of Dispensing Water Number of Dispensing points 4, 5, 6 Or higher
Coin / Card Acceptor / Quantity of Dispensing Water Water Dispensing using coin acceptor No
Coin / Card Acceptor / Quantity of Dispensing Water Coins accepted for payment NA
Coin / Card Acceptor / Quantity of Dispensing Water Water Dispensing using RFID/NFC card No
Coin / Card Acceptor / Quantity of Dispensing Water Mobile Wallet accepted for payment No
CAPACITY / TYPE / WATER SOURCE / OUTLET WATER QUALITY Purification Capacity of Water ATM (LPH) 150, 200, 250, 300, 500, 1000, 2000 Or higher
CAPACITY / TYPE / WATER SOURCE / OUTLET WATER QUALITY Type of Operation Semi-Automatic, Automatic with Multi-Processor Integrated Control System and remotely conrolled web based Server system Or higher
CAPACITY / TYPE / WATER SOURCE / OUTLET WATER QUALITY Water Source Surface Water
TECHNOLOGY Technology Reverse Osmosis (RO)
TECHNOLOGY Anti scalant dosing pump No
TECHNOLOGY pH Correction Dosing Pump No
CONSTRUCTIONAL Raw water Storage capacity (Indicate '0' for direct connection to continuous Tap Water source) 200, 500, 1000, 2000, 3000, 5000, 8000, 10000 Or higher
CONSTRUCTIONAL Raw water Storage Tank Material of Construction Mild Steel
CONSTRUCTIONAL Location of the Raw Water Storage Tank Inside the ATM Enclosure
CONSTRUCTIONAL Treated water Storage capacity 151-200, 201-250, 251-300, 301-350, 351-400, 401-500, 501-600, 601-700, 701-800, 801-1000 Or higher
CONSTRUCTIONAL Treated water Storage Tank Material of Construction Stainless Steel 316 Gr, Stainless Steel 304 Gr Or higher
CONSTRUCTIONAL Equipped with an in-built chiller unit for providing continuous cold water of temperature around 15 degree Celcius Yes
CONSTRUCTIONAL In-built Chiller Tank Capacity (Liter) 101-150, 151-200, 201-250, 251-300, 301-350, 351-400, 401-500, 501-600, 601-700, 701-800, 801-1000 Or higher
CONSTRUCTIONAL Chiller Tank Material of Construction Stainless Steel 316 Gr, Stainless Steel 304 Gr Or higher
CONSTRUCTIONAL Number of Filtration steps 9
CONSTRUCTIONAL Provided with suitable vending place for filling container of 20 liters capacity Yes
DISPLAY Display of water purity parameters Yes
DISPLAY Display Type LED, LCD, TFT Or higher
DISPLAY Backlit Display Yes
DISPLAY Touch Screen Display Yes
DISPLAY Display Size (Characters x Lines) 16 x 2 (16 Ch x 2 lines)
DISPLAY Display of oulet water TDS level Yes
DISPLAY Display of outlet water pH level Yes
DISPLAY Display of outlet water Temperature Yes
Inlet / Feed Pump to feed water from raw water storage tank to filter Inlet / Feed Pump Type Horizontal Centrifugal
Inlet / Feed Pump to feed water from raw water storage tank to filter Number of Inlet / Feed Pumps 1
Multi Media Filter Vessels for First stage filtration for suspended particles Material Of Construction for Multi Media Filter Vessels Steel Or higher
Multi Media Filter Vessels for First stage filtration for suspended particles Number of Multi Media Filter Vessels 2, 1 Or higher
Multi-Port Valve to control filtration and backwash for media filter having sand & carbon Type of Multi-Port Valve Automatic
Multi-Port Valve to control filtration and backwash for media filter having sand & carbon Multi-Port Valve Material of Construction PP
Multi-Port Valve to control filtration and backwash for media filter having sand & carbon Number of Multi-Port Valves 1
Anti scalent Dosing Pump to inhibit scaling of hardness salt and silica on RO Membranes, doze pH and Cl as per water quality Type of Anti scalent Dosing Pump Electronic diaphragm
Anti scalent Dosing Pump to inhibit scaling of hardness salt and silica on RO Membranes, doze pH and Cl as per water quality Material Of Construction for Anti scalent Dosing Pump PP
Anti scalent Dosing Pump to inhibit scaling of hardness salt and silica on RO Membranes, doze pH and Cl as per water quality Number of Anti scalent Dosing Pumps 1
pH Correction Dosing Pump & Dosing Tank to dilute water with dosing chemicals Type of pH Correction Pump Electronic diaphragm
pH Correction Dosing Pump & Dosing Tank to dilute water with dosing chemicals Material Of Construction for pH Correction Dosing Pump PP
pH Correction Dosing Pump & Dosing Tank to dilute water with dosing chemicals Number of pH Correction Dosing Pumps 2
pH Correction Dosing Pump & Dosing Tank to dilute water with dosing chemicals Dosing Tank Material of Construction LLDPE
High Pressure Pump to develop required pressure for Reverse Osmosis on RO Membranes Type of High Pressure Pump Vertical Centrifugal Pump
High Pressure Pump to develop required pressure for Reverse Osmosis on RO Membranes Material Of Construction for High Pressure Pump SS
High Pressure Pump to develop required pressure for Reverse Osmosis on RO Membranes Number of High Pressure Pumps 2, 3 Or higher
High Pressure Pump to develop required pressure for Reverse Osmosis on RO Membranes Low pressure switch for Protection of HP pump from burn-out Yes
RO Pressure Vessel Type of RO Pressure Vessel Membrane housing mounted on skid - End port type
RO Pressure Vessel Material Of Construction for RO Pressure Vessel FRP
RO Pressure Vessel Number of RO Pressure Vessels 2, 3, 4 Or higher
Ultra Violet (UV) System to disinfect water, kill bacteria and micro-organisms Material Of Construction for UV System ABS
Ultra Violet (UV) System to disinfect water, kill bacteria and micro-organisms Number of UV Systems 2 Or higher
Ultra Violet (UV) System to disinfect water, kill bacteria and micro-organisms Number of UV Lights 3, 4, 5, 6 Or higher
Ultra Violet (UV) System to disinfect water, kill bacteria and micro-organisms Total UV Power 16 Watts
CIP (Clean-In-Place)Tank to mix / Dilute chemicals for membrane cleaning and permeate back wash CIP Tank Yes
CIP (Clean-In-Place)Tank to mix / Dilute chemicals for membrane cleaning and permeate back wash CIP Tank Material of Construction FRP
CIP (Clean-In-Place)Tank to mix / Dilute chemicals for membrane cleaning and permeate back wash Number of CIP Tanks 2 Or higher
Power Source Power Source AC Power Supply
Power Source Power Supply 230 ±10 V AC
Power Source Battery back-up time (Hours) 8, 10, 12, 14, 16, 18, 20, 22, 24 Or higher
Water ATM - Enclosure Structure Rigid structure made of MS frame, Rigid structure made of SS frame(3),, Rigid structure made of G.I. frame Or higher
Water ATM - Enclosure Thickness of the frame of structure (mm) 2.5 Or higher
Water ATM - Enclosure Material of Construction of Side Panels of Water ATM Stainless Steel Sheet Or higher
Water ATM - Enclosure Side Panel Sheet Thickness (mm) 0.8, 1, 1.2 Or higher
Water ATM - Enclosure PUF insulation of Side Panels of Water ATM With Or higher
Water ATM - Enclosure PUF insulation of the door of Water ATM With Or higher
Water ATM - Enclosure Provision for in-built litter space Yes
Water ATM - Enclosure Covered area of treatment plant enclosure (Square Foot) 15.1-20, 20.1-30, 30.1-40, 40.1-50, 50.1-60, 60.1-70, 70.1-80, 80.1-90, 90.1-100, 100.1-110, 110.1-120 Or higher
Water ATM - Enclosure Shape of the Water ATM housing Cuboidal
Water ATM - Enclosure Top Canopy of the Water ATM housing Sloped
Water ATM - Enclosure Headroom for the Water ATM enclosure (Foot) 7.1-8.0, 8.1-9.0, 9.1-10.0 Or higher
Water ATM - Enclosure Floor area around the Water ATM enclosure covered with anti-skid tiles Yes
Water ATM - Enclosure Water ATM enclosure protected with enclosed MS grill / mesh Yes
Installation & Commissioning / Warranty Trial Run and Training provided (inclusive in the Scope of Supply) (Days) 5, 10 Or higher
Installation & Commissioning / Warranty Warranty for storage Tanks (Year) 2, 3, 4, 5 Or higher
Installation & Commissioning / Warranty Warranty for electrical motors (Year) 2, 3 Or higher
Installation & Commissioning / Warranty Warranty for the filters (Year) 2, 3 Or higher
Installation & Commissioning / Warranty Warranty for the system (Year) 2, 3 Or higher
Test Reports Availability of Test Report from Central Govt /NABL/ILAC accredited lab to prove confirmity to specification No
Test Reports All the test reports and certificates shall furnish by the supplier to the buyer/consignee on demand No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar water treatment/ATM projects

4

Financial statements for the last 3 years

5

EMD/Security deposit documentary evidence

6

Technical bid submissions outlining compliance with RO-UV, dosing pumps, and enclosure specs

7

OEM authorization / dealership certificate

8

ISO certification (if available) and any NABL/ILAC test reports

9

Bank mandate for e-payment

10

Notarized affidavit of non-blacklisting

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid on the drinking water ATM tender in Madhepura Bihar 2026

Bidders must submit ISO certification, OEM authorization, GST returns, turnover certificates for 3 years, and experience certificates for similar water treatment projects. Provide an EMD document and bank mandate for e-payments. Ensure compliance with RO-UV, dosing pumps, and enclosure requirements.

What documents are required for water vending machine procurement in Madhepura

Required documents include GST registration, PAN, turnover certificates for three years, experience certificates, ISO certificate, OEM authorization, bank mandate, and NABL/ILAC test reports if available. Also submit EMD evidence and notarial affidavit of non-blacklisting.

What are the technical specifications for UV and RO in this tender

Tender requires an RO membrane with anti-scaler dosing and pH correction dosing pumps, multi-media filtration, UV disinfection with specified UV power and lamp counts, and a CIP tank for membrane cleaning. Electrical and enclosure standards must align with IS and OEM guidelines.

When is the delivery schedule for the drinking water ATM project

Delivery periods may be extended by up to 25% under the option clause. The exact delivery timeline is determined at contract award, with scheduled commissioning and trial runs as part of installation and training.

What is required for warranty and support on water ATM units in Bihar

Warranty coverage includes storage tanks, electrical motors, filters, and the overall system. Local dealer support is preferred for repairs, with 2-year warranty for major components and on-site service during the warranty period.

What payment terms are typically specified for water ATM bids in Madhepura

Payment terms usually involve milestone-based payments with possible advance, subject to acceptance testing. This tender mentions e-payment readiness; bidders should provide a bank mandate for electronic remittance and clear milestone criteria.

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