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Border Roads Organisation COMBO FILTERS & ACCESSORIES Tender 2025 Meghalaya - ISO 9001 Goods Supply with 25% Quantity Option

Bid Publish Date

03-Nov-2025, 12:29 pm

Bid End Date

14-Nov-2025, 1:00 pm

Value

₹1,10,000

Location

PAPUM PARE , ARUNACHAL PRADESH
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Progress

Issue03-Nov-2025, 12:29 pm
Technical11-Jun-2025, 1:45 pm
Financial
AwardCompleted
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Quantity

78

Category

ID337141 COMBO OIL FILTER

Bid Type

Two Packet Bid

Key Highlights

  • • OEM / Authorized Seller requirement with registered Indian office for after-sales service
  • • IS0 9001 certification mandatory for bidder or OEM
  • • Delivery variation up to 25% added quantity with calculation based on original quantity
  • • 0.5% per day demurrage on rejected goods not lifted within 48 hours
  • • Post-receipt inspection by accepting authority; pre-dispatch inspection not mandatory
  • • GST invoicing via GeM portal with GST payment screenshot
  • • Estimated contract value ₹110,000; 28 BoQ items including filters, hoses, bolts, wipers, and headlamps

Categories 17

VALVE PARTS AND ACCESSORIES AIR CYLINDERS CLINKER GRINDER HARVESTER HEAD LAMP WEAR PLATE FUEL FILTERS STRAINER CABLE AVIATION FUEL BULB BUSH PNEUMATIC SHACKLE LI-ION BATTERY BLADE SUPPLY OF SCHOOL UNIFORM

Tender Overview

The Border Road Organisation (Department of Defence) invites bids for a broad package of automotive spares including COMBO OIL FILTER, FUEL FILTER SPIN ON, FUEL STRAINER MAV COWL, FUEL WATER SEPARATOR SPIN ON GASKE, AIR FILTERS (PRIMARY & SAFETY), SUSPENSION components (BUSH SHACKLE FRONT, BUSH SPRING REAR), NUT LOCKS, WIPER BLADE ASSY, CENTRE BOLT, TIE ROD LH, HEADLAMP and related items totaling 28 catalogued components with an estimated value of ₹110,000.00. The procurement aims to ensure reliable supply of multiple SKU line-items to support field vehicles, with scope limited to the supply of goods. Delivery and quantity adjustments may occur up to 25% of bid quantity during contract execution, with extended time rules applying. ISO 9001 certification and GST-compliant invoicing are mandatory. The tender emphasizes OEM or authorized seller support in India for after-sales services, and strict retention of original packaging and compliance with demurrage clauses for non-lifted goods. Unique inspection terms include post-receipt inspection by the accepting authority. This is a targeted supply contract for defence logistics in India.

Technical Specifications & Requirements

  • Product categories: automotive filters, air filters, fuel filters, water separators, lamp & electrical components, fasteners, and related suspension hardware.
  • Standards & certifications: ISO 9001 certification required; OEM or authorized seller with Indian office for after-sales support (for imported items).
  • Quality & packaging: original equipment or OEM-grade parts; GST-compliant invoicing on GeM portal; detailed GST payment confirmation required.
  • Scope & delivery: supply-only contract; 28 items in BoQ; delivery terms subject to 25% quantity variation; demurrage at 0.5% of total contract value per day if items are not lifted within 48 hours of rejection; items may be destroyed if not collected within 1 month.
  • Inspection: post-receipt inspection at consignee site conducted by the accepting authority; pre-dispatch inspection not mandatory unless ATC specifies.
  • Financials: estimated value ₹110,000; net worth of OEM must be positive; confirm online GST portal payment confirmation.

Terms, Conditions & Eligibility

  • EMD / Security: not explicitly stated; ensure GST invoice submission and GST portal payment proof.
  • Experience: OEM/authorized seller with positive net worth and prior experience in supplying defence-grade automotive parts.
  • Delivery: delivery schedule aligned with last delivery order date; option to extend per quantitative formula with minimum 30 days.
  • Payment terms: payment terms aligned with GeM process; GST compliance mandatory.
  • Documents: GST certificate, PAN, experience certificates, financial statements, EMD documentation, OEM authorization, technical bid documents.
  • Penalties: demurrage and potential destruction of unlifted items as described; inspection outcomes determine acceptance.

Key Specifications

  • Product/service names: COMBO OIL FILTER, FUEL FILTER SPIN ON, FUEL STRAINER MAV COWL, FUEL WATER SEPARATOR SPIN ON GASKE, AIR FILTER PRIMARY, AIR FILTER SAFETY, BUSH SHACKLE FRONT SUSP, NUT LOCK M16X2, WIPER BLADE ASSY HCV, CENTER BOLT, TIE ROD LH, HEADLAMP, BULB HEAD LAMP H4 P43T 24V 75/70W, V BELT 8PK 1620, FDR 1.35, UNIT PACK 2040L RELUBE, etc.

  • Quantities / Scope: 28 total items; supply-only scope; total estimated value ₹110,000; variation allowance ±25%

  • Standards: ISO 9001 certification for bidder or OEM; OEM authorization for imported items; GST invoicing and payment

  • Delivery: post-receipt inspection; demurrage 0.5% per day; 1 month destruction rule for unlifted rejected items

Terms & Conditions

  • Delivery quantity may be increased by up to 25% during contract; extended delivery time formula applies with minimum 30 days

  • ISO 9001 certification mandatory; OEM/authorized seller with India-based after-sales support

  • Post-receipt inspection by accepting authority; demurrage or destruction for unlifted rejected goods

Important Clauses

Payment Terms

GST-compliant invoicing via GeM; payment confirmation on GST portal required; no explicit advance mentioned

Delivery Schedule

Delivery duration linked to last date of original delivery order; option to extend per quantity variation; minimum 30 days

Penalties/Liquidated Damages

Demurrage at 0.5% of total contract value per day for items not lifted within 48 hours; destruction after 1 month

Bidder Eligibility

  • Positive net worth as per last audited financial statement

  • ISO 9001 certification for bidder or OEM

  • OEM authorization for imported items and registered Indian after-sales service capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ID337141 COMBO OIL FILTER , ID328305 FUEL FILTER SPIN ON , ID301958 FUEL STRAINER MAV COWL , ID340382 FUEL WATER SEPERATOR SPIN ON GASKE , ID341947 AIRFILTERPRIMARY , ID341946 AIRFILTERSAFETY , IC334591 BUSH SHACKLE FRONT SUSP , IC356664 NUT LOCK M16X2 , IC344752 BUSH SPRING REAR SUSP , IC327238 KIT LINING STANDARED SIZE RR WITHOUT SPRI , ID202292 WIPER BLADE ASSY HCV , IC333037 CENTRE BOLT , IF300239 NUT LOCK M 14X 1 POINT 5 , IC349022 CENTERBOLT , IC307442 PINSUPFRONT , IC336553 BUSH SPRING FRONT SUSP , IA346802 TIE ROD LH , ID341126 UNIT PACK 2040L RELUBE UNIT PACK , ID340863 CABLE SHIFT , IE317553 HEADLAMP , IE319165 BULB HEAD LAMP H4 P43T 24V 75 OR 70W , IC331571 WEARPLATE ASSY , ID338072 V BELT 8PK 1620 FDR 1 POINT 35 , ID340113 FUEL WATER SEPARATOR ASSY , IC300102 NUT U BOLT , IF000224 LOCK BOLT , IB001248 HEXAGON NUT , IC347970 WEAR PLATE ASSY

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENTBORDER ROADS ORGANISATION

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Documents 5

GeM-Bidding-8541770.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 28 Items Sign in for GEM prices

#1

ID337141 COMBO OIL FILTER

COMBO OIL FILTER

1 nos Delivery: 30 days
#2

ID328305 FUEL FILTER SPIN ON

FUEL FILTER SPIN ON

2 nos Delivery: 30 days
#3

ID301958 FUEL STRAINER MAV COWL

FUEL STRAINER MAV COWL

2 nos Delivery: 30 days
#4

ID340382 FUEL WATER SEPERATOR SPIN ON GASKE

FUEL WATER SEPERATOR SPIN ON GASKE

2 nos Delivery: 30 days
#5

ID341947 AIRFILTERPRIMARY

AIRFILTERPRIMARY

2 nos Delivery: 30 days
#6

ID341946 AIRFILTERSAFETY

AIRFILTERSAFETY

2 nos Delivery: 30 days
#7

IC334591 BUSH SHACKLE FRONT SUSP

BUSH SHACKLE FRONT SUSP

7 nos Delivery: 30 days
#8

IC356664 NUT LOCK M16X2

NUT LOCK M16X2

2 nos Delivery: 30 days
#9

IC344752 BUSH SPRING REAR SUSP

BUSH SPRING REAR SUSP

6 nos Delivery: 30 days
#10

IC327238 KIT LINING STANDARED SIZE RR WITHOUT SPRI

KIT LINING STANDARED SIZE RR WITHOUT SPRI

1 nos Delivery: 30 days
#11

ID202292 WIPER BLADE ASSY HCV

WIPER BLADE ASSY HCV

3 nos Delivery: 30 days
#12

IC333037 CENTRE BOLT

CENTRE BOLT

3 nos Delivery: 30 days
#13

IF300239 NUT LOCK M 14X 1 POINT 5

NUT LOCK M 14X 1 POINT 5

3 nos Delivery: 30 days
#14

IC349022 CENTERBOLT

CENTERBOLT

2 nos Delivery: 30 days
#15

IC307442 PINSUPFRONT

PINSUPFRONT

6 nos Delivery: 30 days
#16

IC336553 BUSH SPRING FRONT SUSP

BUSH SPRING FRONT SUSP

8 nos Delivery: 30 days
#17

IA346802 TIE ROD LH

TIE ROD LH

2 nos Delivery: 30 days
#18

ID341126 UNIT PACK 2040L RELUBE UNIT PACK

UNIT PACK 2040L RELUBE UNIT PACK

2 nos Delivery: 30 days
#19

ID340863 CABLE SHIFT

CABLE SHIFT

1 nos Delivery: 30 days
#20

IE317553 HEADLAMP

HEADLAMP

1 nos Delivery: 30 days
#21

IE319165 BULB HEAD LAMP H4 P43T 24V 75 OR 70W

BULB HEAD LAMP H4 P43T 24V 75 OR 70W

1 nos Delivery: 30 days
#22

IC331571 WEARPLATE ASSY

WEARPLATE ASSY

8 nos Delivery: 30 days
#23

ID338072 V BELT 8PK 1620 FDR 1 POINT 35

V BELT 8PK 1620 FDR 1 POINT 35

1 nos Delivery: 30 days
#24

ID340113 FUEL WATER SEPARATOR ASSY

FUEL WATER SEPARATOR ASSY

1 nos Delivery: 30 days
#25

IC300102 NUT U BOLT

NUT U BOLT

3 nos Delivery: 30 days
#26

IF000224 LOCK BOLT

LOCK BOLT

3 nos Delivery: 30 days
#27

IB001248 HEXAGON NUT

HEXAGON NUT

1 nos Delivery: 30 days
#28

IC347970 WEAR PLATE ASSY

WEAR PLATE ASSY

2 nos Delivery: 30 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar defence-grade parts supply

4

Financial statements or net-worth proof

5

EMD/Security deposit documentation (as applicable per vendor terms)

6

Technical bid documents showing compliance with ISO 9001

7

OEM authorization from the original equipment manufacturer (where applicable)

8

GST portal GST payment screenshot and scanned GST invoice

Technical Results

S.No Seller Item Date Status
1
Cee Jay Associates   Under PMA
-06-11-2025 13:45:43
2
K R. TRADE & AGENCIES   Under PMA
-06-11-2025 13:43:24
3
KHALSA MOTOR STORE/ KHALSA TRADING COMPANY   Under PMA
-04-11-2025 19:20:36
4
M/S DELHI BEARING CO   Under PMA
-06-11-2025 13:17:12

Financial Results

Rank Seller Price Item
L1
M/S DELHI BEARING CO(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : ID337141 COMBO OIL FILTER,ID328305 FUEL FILTER SPIN ON,ID301958 FUEL STRAINER MAV COWL,ID340382 FUE
L2
K R. TRADE & AGENCIES (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : ID337141 COMBO OIL FILTER,ID328305 FUEL FILTER SPIN ON,ID301958 FUEL STRAINER MAV COWL,ID340382 FUE
L3
Cee Jay Associates (MII)   Under PMA
Item Categories : ID337141 COMBO OIL FILTER,ID328305 FUEL FILTER SPIN ON,ID301958 FUEL STRAINER MAV COWL,ID340382 FUE

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for BR0 automotive spares tender in India 2025?

Bidders should ensure OEM authorization if items are imported, possess ISO 9001, submit GST invoice and GST portal payment proof, and provide 28-item BoQ compliance along with post-receipt inspection readiness and standard delivery timelines.

What documents are required for BR0 defence parts tender in India?

Required documents include GST certificate, PAN, experience certificates for defence-grade parts, financial statements showing positive net worth, OEM authorization for imported items, technical bid documents, and GST payment proof.

What are the delivery terms for BR0 28-item spares tender 2025?

Delivery can vary up to 25% of bid quantity; extended delivery time uses (increased quantity ÷ original quantity) × original period with a minimum 30 days; post-receipt inspection is required.

What standards and certifications are mandatory for bidders?

Bidders must hold ISO 9001 certification; OEMs supplying imported items must have an Indian registered office for after-sales support; GST invoicing on GeM is mandatory.

What is the estimated contract value and item scope?

Estimated value is ₹110,000 for 28 BoQ items including filters, wipers, headlamps, belts, and fasteners; scope is supply-only unless specified otherwise.

When are inspections performed for BR0 defence spares tender?

Post-receipt inspection is conducted by the accepting authority at consignee site; pre-dispatch inspection is not mandatory unless ATC specifies otherwise.

What are demurrage penalties for rejected BR0 items?

Demurrage is 0.5% of total contract value per day if items are not lifted within 48 hours; if items remain after a month, they may be destroyed with no claim.

How to ensure GST compliance for GeM invoicing in this tender?

Submit GST invoice scans and GST payment confirmation screenshot on the GeM portal; ensure GSTIN matches bidder details and procurement terms.

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