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Higher and Technical Education Department Puducherry Desktop Computers & IS 16242 10 KVA UPS Tender 2025

Bid Publish Date

05-Dec-2025, 12:58 pm

Bid End Date

15-Dec-2025, 1:00 pm

Location

VILLUPURAM , TAMIL NADU
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Progress

Issue05-Dec-2025, 12:58 pm
Technical15-12-2025 12:14:20
Financial
Award26-Dec-2025, 3:16 am
Explore all 4 tabs to view complete tender details

Quantity

32

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 4

BATTERY UPS ATM GLUCOMETER

Tender Overview

The Higher and Technical Education Department Puducherry invites bids for Entry and Mid Level Desktop Computers and an Online UPS rated 10 KVA with Battery, conforming to IS 16242 (Part 1). Located in VILLUPURAM, TAMIL NADU, the procurement targets district-level OEM-backed desktop systems with preloaded genuine OS and a compatible 10 KVA UPS. The scope includes supply, installation, testing, commissioning, operator training, and statutory clearances. A key differentiator is the OEM-for-PC compatibility requirements, supplier presence in the consignee state, and service-centre proximity. The option clause allows quantity variation up to 25% during contract execution. Estimated value and EMD are not disclosed.

Technical Specifications & Requirements

  • Product category: Entry/Mid Level Desktop Computers and Online UPS 10 KVA with Battery
  • Standards: IS 16242 (Part 1) for UPS; OS must be factory preloaded genuine
  • OEM constraints: Chassis, Monitor, Keyboard, Mouse must be from same OEM as PC; OEM authorization required with bid; 10+ years of desktop/laptop manufacturing experience
  • Documentation: Data sheets with certifications for all hardware; OEM service centers; district-wise service presence; past govt. project letters
  • Delivery/Scope: Supply, Installation, Testing, Commissioning, Operator Training, statutory clearances if any
  • Vendor requirements: Office of service provider in the consignee state; OEM installation proof; factory OS preloaded certificate

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase during contract at contracted rates
  • Delivery timeline: Calculations based on original delivery period with minimum 30 days; extensions align to original delivery window
  • Financial health: Bidder must declare sound financial standing and avoid liquidation or bankruptcy
  • Documentation: GST, PAN, experience certificates; OEM authorization; past govt experience letters; service center proof
  • Warranty/Support: OEM must provide functional service centers district-wise; data sheets and certifications required at bidding; installation and training included

Key Specifications

    • Product category: Entry and Mid Level Desktop Computers
    • Backup/UPS: Online UPS 10 KVA with Battery, IS 16242 (Part 1) compliant
    • OS requirements: Factory preloaded genuine Windows OS
    • OEM requirement: Chassis, Monitor, Keyboard, Mouse all from same OEM as PC
    • Experience: OEM must have ≥10 years in desktop PC/laptop manufacturing
    • Documentation: Data sheets with certifications for all hardware components
    • Service network: OEM must have district-wise service centers near consignee location
    • Delivery scope: Supply, Installation, Testing, Commissioning, Training, and statutory clearances
    • Location constraint: Office of service provider must be located in the state of consignee

Terms & Conditions

  • EMD not specified in data; bidder must submit financial standing undertaking

  • Quantity may increase up to 25% during contract at contracted rates

  • Delivery period calculated from original delivery date with minimum 30 days

  • OEM installation preloaded OS certificates required with bid

  • Chassis/Monitor/Keyboard/Mouse must be from same OEM as PC

  • District-wise OEM service centers must be available near consignee

Important Clauses

Delivery Schedule

Option clause allows 25% quantity variation; additional time computed as (Increase/Original) × Original period, minimum 30 days

OEM & Installation

Bid must include OEM authorization with Gem reference number; installation of factory preloaded genuine OS; monitor/keyboard/mouse OEM-consistent with PC

Service & Support

Functional service centers in district proximity; proof of service centers and contact details to be uploaded

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Office of service provider located in the consignee state

  • OEM authorization and 10+ years of desktop PC manufacturing experience

  • Past government sector experience with satisfactory letters

  • Data sheets and certifications for all hardware components

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , Online UPS (? 10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)

Authority Records

HIGHER AND TECHNICAL EDUCATION DEPARTMENT

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Documents 2

GeM-Bidding-8677280.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Indian Army Desktop Computers and 10 KVA Online UPS Tender Panchkula Haryana IS 16242 2026

Indian Army

PANCHKULA, HARYANA

Posted: 22 January 2026
Closed: 11 February 2026
GEM

Puducherry Higher & Technical Education Department Desktop Computers UPS Tender 2026 IS 16242 10 KVA

N/a

PONDICHERRY, PUDUCHERRY

Posted: 27 January 2026
Closed: 9 February 2026
GEM

Delhi State Civil Supplies Corporation Limited Desktop Computer and 10 KVA Online UPS Tender Delhi 2026 IS 16242

Delhi State Civil Supplies Corporation Limited

CENTRAL DELHI, DELHI

Posted: 4 January 2026
Closed: 14 January 2026
GEM

Directorate Of Collegiate Education Kerala Desktop Computers & 10 KVA Online UPS Tender 2025

Directorate Of Collegiate Education

THRISSUR, KERALA

Posted: 6 November 2025
Closed: 17 November 2025
GEM

Entry and Mid Level Desktop Computer,Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Pa

N/a

KASARGOD, KERALA

Posted: 8 December 2025
Closed: 18 December 2025
GEM

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government sector projects

4

Financial statements demonstrating financial stability

5

EMD submission proof (if applicable by tender rules)

6

Technical bid documents including data sheets and component certifications

7

OEM authorization letters and installation preloaded OS certificate on OEM letterhead

8

Chassis/Monitor/Keyboard/Mouse OEM certificate showing same OEM as PC

9

Service center details and contact information in consignee district

10

Past performance letters from government projects

Technical Results

S.No Seller Item Date Status
1
DEFYSYSTEMS   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA15-12-2025 12:14:20
2
FINECONS LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA15-12-2025 11:21:37
3
INTECH COMPUTER SERVICES   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA15-12-2025 12:15:48
4
NEXUS INDIA INFO SYSTEMS   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA15-12-2025 12:41:16
5
THE ZIGMA TECHNOLOGIES INDIA PRIVATE LIMITED   Under PMA
Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA15-12-2025 12:58:31

Financial Results

Rank Seller Price Item
L1
DEFYSYSTEMS( MSE Social Category:OBC )    Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Pa
L2
INTECH COMPUTER SERVICES( MSE Social Category:OBC )    Under PMA
Item Categories : Entry and Mid Level Desktop Computer,Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Pa

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for IS 16242 UPS tender in Puducherry 2025?

Bidders must submit OEM authorization, district-wise service center proof, data sheets with certifications, and a declaration of factory preloaded genuine OS. Include OEM installation certificate and past government project letters. Ensure 10+ years of desktop PC manufacturing experience and place bid with all required documentation.

What documents are required for Puducherry desktop PC procurement?

Submit GST certificate, PAN, experience letters for government work, financial statements, OEM authorization, data sheets, OS preloaded certificate, district service center proof, and PC components must be from a single OEM. Also provide past performance letters and installation proof from OEM on letterhead.

What are the technical specifications for the UPS in this tender?

The UPS is Online UPS rated at 10 KVA with Battery and must be IS 16242 (Part 1) compliant. Ensure compatibility with desktop PCs and include data sheets confirming battery capacity, recharge time, and output waveform. OS preloads are not relevant to UPS specs but ensure overall system interoperability.

What is the delivery and installation scope for this Puducherry tender?

Scope includes Supply, Installation, Testing, Commissioning, Operator Training, and providing any required statutory clearances. Delivery terms may allow up to 25% quantity variation at contracted rates, with delivery period calculated from original delivery date and minimum 30 days extension as per option clause.

What is required regarding OEM installation and OS in this bid?

Bid must include an OEM declaration certifying factory preloaded genuine OS with bid specifically on OEM letterhead. Chassis, Monitor, Keyboard, and Mouse must be from the same OEM as the PC, with certificates on OEM letterhead referencing the bid number.

What eligibility criteria ensure candidacy for the Puducherry government bid?

Eligible bidders must avoid liquidation or bankruptcy, have an OEM with at least 10 years of manufacturing experience, demonstrate district-wise service centers, provide government project letters, and maintain financial stability with supporting documents.

Where should the service provider be located for this procurement in Puducherry?

An office of the Service Provider must be located in the state of consignee (Tamil Nadu, Puducherry region). This ensures timely post-sales support, installation, and maintenance as per contract requirements.

What is the importance of data sheets and certifications in this tender?

Data sheets with relevant certifications for all hardware components are mandatory. They validate compliance with IS standards, confirm OEM approvals, and facilitate technical evaluation during bid scrutiny.

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