Tender Notice for Custom Bid for Services - Tender for Selection of Event Management Agency EMA to Organize 11 days E

The eligibility requirements include being a registered entity, possessing experience in organizing large-scale events, and adhering to any additional qualifications outlined in the Pre-Qualification Criteria (PQC). Bidders who seek exemptions for experience or turnover criteria must provide relevant supporting documents.

Bidders must submit certificates as specified in the Additional Terms & Conditions (ATC), demonstrating compliance with technical and financial eligibility criteria. Details are outlined in the instruction documents provided in the tender.

Yes, bidders must register on the Gem Portal to submit their bids, ensuring they complete all necessary documentation as specified in the bid notice before the deadline.

Typically, bid submissions are required in PDF format; however, bidders should confirm acceptable formats outlined in the respective tender documents.

Technical specifications require proven experience in event management, creativity in design, and logistical capabilities to ensure successful event execution.

Yes, bidders must comply with quality standards defined within the provided instructions and must have a track record demonstrating adherence to such criteria in past event management contracts.

Compliance requirements include adherence to all outlined tender conditions, legal registrations, submission of necessary certificates and documents, and any specific instructions provided in the ATC documents.

Bids will be evaluated based on the total value offered and the qualitative execution plan, with emphasis on past event management success, creativity, and logistical capabilities as outlined in the evaluation documents.

An EMD of INR 100,000 is mandated as part of the bid submission process, ensuring the commitment of bidders to the tender requirements.

Performance security details will be outlined explicitly in the contract terms once the bid has been awarded. It typically involves a fixed percentage of the total bid amount.

Payment terms are specified in the provided documents, typically involving milestone payments correlated with project deliverables during the event execution process.

Price evaluation will focus on the total value offered by each bidder, with additional weight given to qualitative attributes, ensuring a balanced approach to selecting the most capable vendor.

Bids must be submitted electronically via the Gem Portal, adhering to the submission guidelines specified in the tender document.

Bidders must be aware of the bid submission deadline and the bid opening date as per the tender notice, including the commitment to bid validity for 30 days.

The evaluation will follow a structured approach where bids are assessed based on financial offer and technical qualifications. A fair and transparent evaluation framework will be applied throughout the process.

Notification of results will be communicated through the Gem Portal, where final decisions will be made public following the evaluation process.

MSEs may be eligible for special provisions and exemptions in this tender process, encouraging their participation and support within the event management sector.

Startups may also enjoy benefits aimed at nurturing new businesses, with allowances for exemptions under specified conditions that boost their engagement in the tender process.

The tender promotes the 'Make in India' initiative by encouraging local businesses to participate, thus fostering the growth of domestic event management capabilities.

Local content considerations may apply, promoting the utilization of indigenous resources and expertise in executing the event services as part of government procurement rules.