Nagarpalika Gujarat Swadeshi Mela Event Management Tender Surendra Nagar Gujarat 2026
Bid Publish Date
07-Oct-2026, 6:51 pm
Bid End Date
17-Oct-2026, 7:00 pm
EMD
₹36,000
Value
₹12,00,000
Location
Progress
Key Highlights
- • Consortium allowed with joint liability and a designated leader
- • EMD amount: ₹36,000; estimated contract value ₹12,00,000
- • Dedicated toll-free service support requirement and escalation matrix
- • Non-toxic material requirement; MSDS where applicable
- • ATC declarations mandatory; conditional offers not accepted
- • Variation clause enabling up to 25% change in quantity/duration
Tender Overview
The Nagarpalika of Gujarat invites bids for Swadeshi Mela outdoor event management services in Surendra Nagar, Gujarat (363001). Estimated contract value is ₹12,00,000 with an EMD of ₹36,000. Scope focuses on organization, coordination, and execution of a government-supported Swadeshi Mela under the Urban Development And Urban Housing Department. The contract allows a 25% variation in quantity or duration; bidders must read the full tender and ATCs. Consortium participation is allowed with equal liability for all members, and clear service support expectations are defined. Unique aspects include mandatory ATC declarations and emphasis on non-toxic materials and health-safe handling. This tender targets service providers experienced in large-scale outdoor events and government procurement compliance, with a strong emphasis on documentation and post-award support.
Technical Specifications & Requirements
- Product/Service: Outdoor event management for Swadeshi Mela under Gujarat Urban Development mandate
- Estimated value: ₹12,00,000; EMD: ₹36,000
- Variation clause: Up to 25% increase in contract quantity or duration (pre/post award)
- ** Consortium option**: Allowed; each member jointly liable; one leader; undertaking required
- Service/support: Dedicated toll-free number and escalation matrix required from bidder/OEM
- Compliance/health: Non-toxic materials; MSDS if toxic materials used
- Contract execution: Bidder to adhere to ATC clauses; no sub-contracting without prior consent
- Documents to submit: PAN, GST, ATC declarations; clear legible copies
- Delivery/installation: Not specified; read full tender for any installation expectations
- Experience: Demonstrable capability in government event projects; ATC declarations mandatory
Terms, Conditions & Eligibility
- EMD: ₹36,000 (formatted as specified in ATC)
- Consortium: Permitted with shared liability; leader designates responsibilities
- Documentation: Submit PAN Card, GST Certificate, ATC declarations, and all certificates requested in the tender
- Service requirements: Dedicated toll-free service support; escalation matrix to be provided
- Contractual stance: No assignment/sub-contract without prior written consent; all parties remain liable
- Safety/privacy: Materials must be non-toxic; MSDS for toxic materials if applicable
- Bid integrity: Conditional offers not accepted; read tender documents thoroughly
- Financial standing: Bidder should not be in liquidation or bankruptcy; provide undertaking
- Variation/ATC: 25% variation permitted at issue or post-issuance with consent
Key Specifications
-
Outdoor event management services for Swadeshi Mela
-
Estimated value ₹12,00,000; EMD ₹36,000
-
Variation up to 25%; consortium allowed with leader
-
Dedicated toll-free service support and escalation matrix
-
Non-toxic materials; MSDS for toxic materials
Terms & Conditions
-
EMD of ₹36,000 required; bid integrity and non-conditional offers
-
Consortium allowed; equal liability among members
-
ATC declarations and PAN/GST documents mandatory
Important Clauses
Payment Terms
Not explicitly stated; ensure binding terms, ATC compliance, and milestone payments per tender
Delivery Schedule
Not specified; refer to ATC for event date(s) and setup timeline
Penalties/Liquidated Damages
Not specified in provided data; verify in ATC and contract to identify LD provisions
Bidder Eligibility
-
Experience in government outdoor event management
-
No liquidation/bankruptcy; provide undertaking
-
Submission of PAN, GST, ATC declarations, and required documents
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Organization of Swadeshi Mela; Organization of Swadeshi Mela; Organization of Swadeshi Mela; Outdoor Event
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
1
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Surendranagar
Delivery Pincodes
363530
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Savadiya Sandip Dineshbhai | 363530,NEAR AZAD CHOWK, THANGADH | Surendranagar | Gujarat | 363530 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10000481.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card
GST Certificate
ATC Declarations
Certificates listed in Bid Document/ATC
Proof of prior government event management experience
Undertaking of financial standing (no liquidation/bankruptcy)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Swadeshi Mela event management in Surendra Nagar Gujarat 2026
Bidders must meet eligibility criteria including government event management experience, provide PAN and GST certificates, ATC declarations, and an undertaking on financial standing. Submit EMD of ₹36,000 and ensure compliance with consortium terms, toll-free service support, and escalation matrix as per ATC.
What documents are required for Nagarpalika event management tender 2026
Required documents include PAN Card, GST Certificate, ATC Declarations, proof of prior government event management experience, and certificates listed in the bid document. Ensure legible copies and compliance with non-toxic material usage and MSDS where applicable.
What are the EMD and estimated contract value for this tender
Estimated value is ₹12,00,000 and the EMD is ₹36,000. Bidders must submit the EMD as specified in the ATC, with funds arranged per the tender's payment terms and submission guidelines.
What are the consortium rules for this Gujarat tender 2026
Consortium is allowed; multiple sellers can bid with one leader, but all members are equally responsible for performance. An undertaking to this effect must be uploaded with the bid, and liability remains shared across all consortium members.
What are the service support requirements for bidders in this tender
Bidders must provide a dedicated toll-free telephone number and an escalation matrix for service support. These details must be operational and included in the bid submission to meet ATC conditions.
Are there any safety and material standards specified for this event
Yes, suppliers must use non-toxic materials; if toxic materials are used, supply the MSDS. This aligns with health and safety expectations for public outdoor events and government procurement.
When can variation up to 25% be exercised in this contract
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance and thereafter, with consent. Ensure pricing and scope adjustments are clearly documented in the revised contract.
What documents must be uploaded to prove eligibility for the Nagarpalika bid
Upload legible PAN, GST certificate, ATC declarations, proof of prior government event management experience, and other certificates requested in the bid. Incomplete submissions may lead to rejection per ATC.