Puri District Panchayats Volleyball Pole, Table Tennis Equipment Tender Odisha 2026 – IS 417/IS 3345 Conform
Progress
Tender Overview
Organization: Puri District Panchayats, Department of Panchayati Raj, seeking procurement of multiple sport items including Volleyball Pole (V2), Volleyball Net (V2), Volleyball (V3) conforming to IS 417, Table Tennis Table (V2), Table Tennis balls (V3), Rackets, Chess Boards, Shuttlecocks (IS 415), Table Tennis Net and related accessories for quick deployment in Odisha's Puri district. The bid lists specific ATC items and quantities through a detailed local framework, with an emphasis on Make in India compliance and on-site installation. The contract includes a 12-month warranty against manufacturing defects, and transportation/installation is included in quoted rates. A faster local vendor network is preferred for service support.
Technical Specifications & Requirements
- CERTIFICATION: Must hold ISO 9001 certification (OEM or bidder).
- INSPECTION & TESTING: Material Test Certificate to accompany supply; buyer lab results govern acceptance.
- INSPECTION WINDOW: Inspection schedule from 02.10.2026 to 11.10.2026; make-in-India declaration required.
- COMPONENTS LIST: Includes specific items such as NIVIA Volleyball, GUPTA Volley Ball Net, VIXEN TT Table, STAG TT Ball 3 Star, BPI Ludo, CHESS ZONE PREMIUM sets, and YY COCK MAVIS prefabrications.
- DELIVERY & SUPPORT: Transportation & installation included; local vendor support emphasized for faster service. Detailed design drawings approval from buyer prior to fabrication within 5 days of award, with 5-day response for approvals or modifications.
- EXISTING STANDARDS: Items to align with listed IS/brand specs (IS 417, IS 3345, IS 415) and OEM brand variations per ATC.
Terms, Conditions & Eligibility
- EMD/Performance: Not explicitly stated in the summary; bidders must comply with option clauses allowing quantity adjustments up to 25% during/after contract.
- Certification: Bidder or OEM must hold ISO 9001 certification.
- Quality Assurance: Material Test Certificate to accompany supply; lab results govern acceptance.
- Delivery Timeline: Initial delivery period to be recalibrated if drawings approval is delayed; no LD if buyer delays drawing approval.
- ATC Items: Includes specified items (2 NIVIA Volleyball sets, 2 Gupta nets, 2 NIVIA Football Trainers, 1 Bharat Football goal post, 2 VIXEN TT tables, 12 STAG 3-star TT balls, 4 TT bats, etc.).
- Warranty: 12 months for manufacturing defects; Make in India declared; installation included.
- Inspection Window: Inspection occurs between 02.10.2026 and 11.10.2026; inspection checklist attached. Local vendor preferred for service."
Key Specifications
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- Volleyball Pole (V2) and Volleyball Net (V2) conformance to IS 3345 (as per tender category)
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- Volleyball (V3) conforming to IS 417; Football (V2, Part 1) conforming to IS 417
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- Table Tennis Table (V2) and Table Tennis Ball (V3) with 3-Star STAG/ STAG 1-Star variants
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- Table Tennis Rackets (V3) and Table Tennis Net accessories
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- Shuttlecocks conforming to IS 415 (V2) and Chess Board (V2) quality
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- ASE/Brand items: NIVIA, GUPTA, VIXEN, STAG, BHARAT; quantity mix as listed in ATC
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- Warranty: 12 months against manufacturing defects; Make in India declaration required
Terms & Conditions
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Key Term 1: Quantity variation authority up to 25% during/after contract
-
Key Term 2: ISO 9001 certification required for bidder or OEM
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Key Term 3: Material Test Certificate to accompany delivery; lab results govern acceptance
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Key Term 4: Detailed Drawings approval within 5 days post-award; delays shift delivery timeline
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Key Term 5: Installation included; local vendor support preferred for service flexibility
Important Clauses
Payment Terms
Not explicitly stated; delivery-inclusive terms imply bundled payment with installation; extension clauses align with option quantity changes
Delivery Schedule
Delivery period recalibrated if drawings approval is delayed; no LD for buyer-delayed drawing approvals
Penalties/Liquidated Damages
No explicit LD details provided; option to adjust quantities up to 25% may influence delivery penalties
Bidder Eligibility
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ISO 9001 certification held by bidder or OEM
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Experience in supplying sports equipment or related items
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Make in India declaration and Make in India compliance verified
Tender Data
Bid Details
Quantity
119
Category
Volleyball Pole (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Volleyball Pole (V2) (Q3) , Table - Tennis Table (V2) (Q3) , Shuttlecocks (V2) Conforming to IS 415 (Q4) , Table Tennis ball (V3) (Q4) , Table Tennis Rackets (Q3) , Chess Board (V2) (Q3) , Volleyball (V3) Conforming to IS 417 (Q4) , Volleyball Net (V2) Conforming to IS 3345 (Q3) , Sports Nets (V2) Conforming to IS 3345 (Q3) , Football (V2) Conforming to IS 417 (Part 1) (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Puri
Delivery Pincodes
752106
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gouranga Charana Sitha | 752106,AT/PO - NIMAPARA DIST - PURI ODISHA | Puri | Odisha | 752106 | 2 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9978163.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 9:30 am
Opening Date
20-Oct-2026, 9:30 am
Update
Extended Deadline
16-Oct-2026, 9:30 am
Opening Date
17-Oct-2026, 9:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
ISO 9001 certificate (bidder or OEM)
Material Test Certificate for each supply lot
Detailed Design Drawings (5 days post-award) with buyer approvals
Make in India Declaration
Experience certificates for similar sports equipment supply
OEM authorization letter (if bidding on behalf of OEM)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for volleyball and table tennis equipment tender in Puri?
Bidders must meet eligibility criteria including ISO 9001 certification, provide Material Test Certificates, and make Make in India declarations. Submit GST, PAN, experience certificates, and OEM authorizations. Follow the 5-day design drawing approval window post-award and include installation in the quoted rates.
What documents are required for this procurement in Odisha?
Required documents include GST certificate, PAN card, ISO 9001 certificate (bidder or OEM), Material Test Certificates, Detailed Design Drawings, Make in India Declaration, and experience certificates for similar sports equipment supply. OEM authorization may be needed if bidding on behalf of OEM.
Which standards apply to volleyball and table tennis items in this tender?
Items must conform to IS 417 for volleyball and IS 3345 for volleyball nets; shuttlecocks to IS 415; table tennis tables and balls from STAG/identified brands; ensure ISI-related or brand specifications per ATC.
What is the inspection window for the supplier’s items?
Inspection is scheduled from 02.10.2026 to 11.10.2026; inspection checklist is attached. Material Test Certificates accompany each delivery, and buyer lab results govern acceptance.
What are the delivery and installation inclusions in this contract?
Transportation and installation are included in quoted rates. If drawing approvals delay delivery, the schedule shifts; no liquidated damages solely due to buyer delays in approval, but overall delivery must align with extended period rules.
What is the required warranty period for supplied items?
A 12-month warranty covers manufacturing defects for all items listed, including volleyball poles, nets, TT tables, balls, and accessories; ensure warranty terms are clearly stated in the bid response.
What is the order quantity flexibility for this tender?
The purchaser reserves the right to increase/decrease order quantity up to 25% of bid quantity at contract placement and throughout the currency of the contract at contracted rates; bidders must plan for partial fills and revisions.