Hpcl Rajasthan Refinery Limited Facility Management Services Lump Sum Tender Kachchh Gujarat 2026
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified
- • Technical certifications/standards: Integrity Pact required; SLA terms referenced in ATC
- • Special conditions: Lump-sum FM contract including consumables; 25% scope/duration variation
- • Important eligibility criteria: Upload required certificates; adhere to ATC/SLA
- • Warranty/AMC: Not specified in provided data; refer to SLA in ATC
- • Penalties/Performance bonds: Not specified; refer to SLA terms in ATC
- • Delivery/Installation: Housekeeping, pest control, waste collection and disposal at HPCL site in Gujarat
Tender Overview
Hpcl Rajasthan Refinery Limited invites bids for Facility Management Services (Lump Sum Based) in KACHCHH, GUJARAT. Scope covers Housekeeping, Pest Control, Collection and disposal of garbage, with consumables provided by the service provider and included in contract cost. The tender allows a 25% up/down adjustment in contract scope or duration and requires adherence to an Integrity Pact. Referenced SLA-based service levels and scope detailed in the attached ATC/SLA documents. This is a single, integrated FM contract with potential scope expansion up to 25% with supplier consent, aligning with lump-sum pricing.
Technical Specifications & Requirements
- Category: Lump-sum Facility Management (Industrial) including housekeeping, pest control, waste collection and disposal
- Location: KACHCHH, GUJARAT 370001
- Scope: Housekeeping, pest control, garbage collection and disposal; consumables included in contract cost
- Contract flexibility: 25% increase/decrease in quantity or duration at issue or post-issue, with supplier consent for scope expansion
- Documentation: Upload Integrity Pact and other certificates per ATC; SLA terms to be referenced from Buyer uploaded ATC
- ATC/SLA: Detailed service level agreement and PQC in Buyer uploaded ATC document
- BOQ: No items listed; multi-service management contract rather than itemized procurement
Terms & Eligibility
- EMD: Amount not disclosed in tender data; bidders must refer to terms for compliance
- Compliance: Upload all certificates/documents requested in bid document, ATC, and corrigenda
- Integrity Pact: Mandatory signing and submission of scanned integrity pact
- Delivery/Support: SLA-based performance as per attached SLA terms; service delivery to align with site requirements
- Tender flexibility: 25% quantity/duration adjustment allowed; revised scope requires bidder acceptance
- ATC references: Refer to Buyer uploaded ATC for PQC, scope of supply, and additional terms
Key Specifications
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FM service category: Lump-sum facility management for industrial premises
-
Scope: Housekeeping, pest control, garbage collection and disposal
-
Consumables: Included in contract cost
-
Contract flexibility: 25% up/down adjustment in scope or duration
-
Documentation: Integrity Pact mandatory; SLA/PQC in ATC
-
Delivery model: SLA-based performance with site-specific requirements
Terms & Conditions
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25% quantity/duration adjustment permitted at both bidding and contract issuance
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Integrity Pact mandatory; upload scanned copy with bid submission
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Consumables fetch included within contract price; separate supply not required
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ATC/SLA documents govern PQC, scope of supply, and penalties
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EMD amount not disclosed in tender data; refer to official ATC
Important Clauses
Payment Terms
Payment terms linked to SLA performance per ATC; details available in supplier-SLA documentation
Delivery Schedule
Delivery/implementation milestones to be defined in SLA; site readiness at Gujarat facility
Penalties/Liquidated Damages
LD terms to be specified in SLA; refer to ATC for breach consequences and recovery mechanisms
Bidder Eligibility
-
Experience in facility management services for industrial sites
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Valid GST, PAN, and financial documents
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Compliance with Integrity Pact and ATC/SLA terms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
264
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - Industrial; Housekeeping, Pest Control Service, Collection and disposal of garbage, As per SLA; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
28
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
07-08-2026 11:00:00
Pre-Bid Venue
Pre bid meeting is scheduled on 07.08.2026, 11:00 AM. Join Zoom Meeting https://hpcl-in.zoom.us/j/93817135888? pwd=gCtf0TNo9vtgqIIIrKFg6IwImCQfYS.1 More Ways to join: Web Browser - https://hpcl-in.zoom.us/j/93817135888? pwd=gCtf0TNo9vtgqIIIrKFg6IwImCQfYS.1 Meeting ID: 938 1713 5888 Passcode: 064928
Delivery Details
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370421
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hemendra Kumar Meena | 370421,HPCL RAJASTHAN Refinery Limited, Crude Oil Terminal, GMB Old Port Road, Near Samundra Township, Mundra, Gujrat, 370421 | Kachchh | Gujarat | 370421 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 8
GeM-Bidding-9702335.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
Corrigendum Updates
1 Update Update
Extended Deadline
20-Aug-2026, 9:30 am
Opening Date
20-Aug-2026, 10:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates for similar FM services
Financial statements (audited where available)
EMD/Security deposit documentation (as per ATC)
Technical bid documents
OEM authorizations (if any)
Signed Integrity Pact
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on facility management tender in Kachchh Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, technical bid, and signed Integrity Pact. The lump-sum FM contract includes consumables; 25% scope/duration adjustment is allowed. Refer to ATC for SLA details, PQC, and any OEM authorizations required by HPCL RRL.
What documents are required for Hpcl RRL FM tender in Gujarat?
Required documents include GST registration, PAN card, past FM service experience certificates, audited financial statements, EMD/security deposit documentation, technical bid, OEM authorizations if applicable, and a signed Integrity Pact as per ATC guidelines.
What are the technical specifications for the facility management services?
The tender covers housekeeping, pest control, and garbage collection with consumables included. Specific SLA and PQC terms are described in the Buyer uploaded ATC. No itemized BOQ; contract value remains lump-sum with 25% scope adjustment allowed.
When is the bid submission deadline for this tender in Gujarat?
Exact submission deadlines are published in the official portal guidelines. Bidders should monitor the ATC and portal announcements for deadline updates, given the 25% scope variation clause and integrated SLA terms that may influence the submission timeline.
What are the payment terms for the HPCL FM contract in Gujarat?
Payment terms follow SLA-based conditions defined in the ATC. Typical structure may include milestone-based payments aligned to service delivery performance, with possible deductions for non-compliance and adherence to the integrity pact and QS requirements.
What is the 25% option clause in this tender about?
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and after issue with consent. For lumpsum FM contracts, the scope and value may expand by 25% with the bidder’s agreement, influencing pricing and delivery commitments.
Are consumables included in the lump-sum facility management contract?
Yes. Consumables necessary for housekeeping, pest control, and waste management are included in the contract cost, removing separate procurement responsibilities for the supplier and ensuring all-site operations align with SLA standards.