Western Railway ISO Certification Service Tender Vadodara Gujarat ISO 9001 14001 45001 2026
Progress
Key Highlights
- • ISO certification service including ISO 9001:2015, ISO 14001:2015, ISO 45001:2018
- • Recertification audit included within scope
- • JV firms not allowed; partnership deeds required for partnerships
- • DD accepted as EMD/PBG; must deliver hard copy within 15 days of award
- • Location: Vadodara, Gujarat; estimated value ₹250,633.44
- • ATC/SLA precedence over GTC/STC; compliance with Corrigenda mandatory
- • No BOQ; service-oriented procurement focused on audits and documentation
- • Mandatory certificates/documents as per Bid Document/ATC
Tender Overview
Western Railway invites bids for ISO certification services covering ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 including recertification audits, with scope aligned to the organization’s QMS, EMS, and OH&S requirements. The procurement is based in Vadodara, Gujarat (390001) with an estimated value of ₹250,633.44. The tender explicitly disallows JV participation and accepts Demand Draft (DD) as a form of security, payable at Vadodara; scanned DD submission is permitted with hard copy delivery within 15 days of award. Notable terms specify ATC/SLA precedence over GTC/STC, ensuring compliance with all tender documents and corrigenda. The absence of BOQ items indicates a services-oriented engagement focused on certification activities rather than tangible goods. This procurement targets ISO certification bodies capable of delivering multi-standard audits while aligning with GeM terms and the specific SOW.
Technical Specifications & Requirements
- Standards required: ISO 9001:2015 (QMS), ISO 14001:2015 (EMS), ISO 45001:2018 (OH&S), with recertification audits included
- Scope alignment: as per Western Railway QMS, EMS, and OH&S framework; scope of work to be defined in SOW/ATC
- Audit deliverables: certification audits, surveillance/recertification audits, gap analysis if mandated, and documentary evidence submission
- Submission prerequisites: adherence to GeM terms, mandatory certificates/documents, and non-participation of JV firms
- Important notes: no BOQ lines; focus on service quality, timelines, and compliance with ISOs
- Value signals: estimated contract value ₹250,633.44; ensure alignment with supplier capabilities and language in ATC
Terms, Conditions & Eligibility
- EMD/PBG: DD accepted as security payable to Sr Divisional Finance Manager, Vadodara; scanned DD may be uploaded; hard copy due within 15 days of award
- Eligibility constraint: JV firms not allowed; partnership deeds required for partnerships; otherwise bid may be rejected
- Documentation: upload all certificates/documents sought in Bid Document/ATC/Corrigendum
- Contract precedence: STC/ATC/SLA terms prevail over GTC; ensure compliance with all embedded terms
- Submission condition: failure to submit required documents leads to summary rejection
- Warranty/AMC: not specified; focus is on audit delivery and conformity with ISO standards.
Key Specifications
-
ISO 9001:2015 certified QMS audit for railway operations
-
ISO 14001:2015 certified EMS audit and documentation
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ISO 45001:2018 OH&S audit and compliance verification
-
Recertification audit scope as per ISO requirements
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Delivery of certificates and documentary evidence with timelines
-
Disallowance of JV participation; adherence to GeM terms
Terms & Conditions
-
DD-based EMD acceptable; hard copy required within 15 days of award
-
JV firms not allowed; partnership deeds mandatory for partnerships
-
ATC/SLA precedence over GTC; ensure submission of all required documents
Important Clauses
Payment Terms
DD security accepted; no advance mentioned; final payment terms to be as per ATC/contract.
Delivery Schedule
Audits and certification activities to be completed within the timeframe defined in SOW; prompt submission of required documentation.
Penalties/Liquidated Damages
Penalties, if any, will be defined in ATC/SLA; not specified in available data.
Bidder Eligibility
-
Not eligible: JV firms
-
Must have ISO certification audit experience for QMS/EMS/OHS
-
Financial capability to sustain project activities during audit cycle
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
80 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring Of Agency For ISO Certification Service - ISO 9001 - Quality Management System (QMS), ISO 14001 - Environmental Management System (EMS), ISO 45001 - Occupational Health & Safety Management System (OHAS); Re-certification Audit; As per scope of..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
40
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
390020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manishchandra Tiwari | 390020,Office of Senior Section Engineer (Carriage & Wagon) Vadodara Railway Station, Vadodara, Gujarat-390020. | Vadodara | Gujarat | 390020 | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9988313.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
13
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for ISO certification services
Financial statements / turnover evidence
EMD documents or DD as security
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
Partnership deed (for partnerships)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for ISO certification service in Vadodara Western Railway 2026
Bidders must submit certificates and documents listed in the Bid Document, ATC, and Corrigendum. Provide DD as EMD, payable to Sr Divisional Finance Manager, Vadodara, with hard copy within 15 days of award. Include ISO 9001/14001/45001 experience, turnover evidence, and ensure JV is not allowed. Compliance with GTC/STC and SLA precedence is essential.
What documents are required for ISO certification bid in Gujarat
Required documents include GST certificate, PAN, ISO audit experience certificates, financial statements, EMD/DD security, technical bid, OEM authorizations (if applicable), and partnership deed if applicable. Ensure all documents match the GeM ATC/Corrigendum and are uploaded before bid submission.
What standards must the ISO certification bidder meet for Western Railway
The bidder must deliver audits for ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018, including recertification audits. Documents proving prior successful audits, scope alignment with railway operations, and conformity to the Indian Railways’ SOW must be provided, with evidence of capability to issue compliant certificates.
When is the eligibility deadline and submission for this tender in Vadodara
The bid requires submission of all mandatory certificates and documents as per the Bid Document/ATC; JV prohibition applies. Since the start date is not specified, bidders should monitor GeM portal for submission windows and ensure DD security is arranged and delivered within 15 days post-award.
What are the payment terms for Western Railway ISO certification procurement
Payment terms follow ATC provisions; security is via DD paid to the Vadodara authority; no explicit advance is stated in available data. The contract will specify final payment terms after award, typically subject to milestone audits and delivery of compliant certificates.
What is the estimated contract value and its impact on bidders
The estimated contract value is ₹250,633.44. This signals a mid-scale ISO certification project requiring robust documentation, timely audits, and strict adherence to ISOs. Bidders should budget for audit durations, resources, and ensure capability to meet the scope for three ISO standards.
How to handle JV restrictions and partnership deeds in this tender
JV firms are not allowed; if a partnership is used, a valid Partnership Deed must be submitted with the bid. Failure to include this document leads to bid rejection. Ensure all partners are not aggregated for this single-entity audit service.