Gujarat Electricity Board (GEB) - GUVNL File/Folder Procurement Amreli Gujarat 2025
Progress
Key Highlights
- • Mandatory 25% quantity variation right for the purchaser during and post-contract
- • Requirement to submit Detailed Design Drawings within 5 days of award
- • Buyer to approve or list modifications within 5 days of drawings submission
- • Delivery/installation site: Amreli, Gujarat with address details provided
- • Post-receipt inspection conducted by PGVCL Amreli Officer
- • Bidder must show non-liquidation and non-bankruptcy status with undertakings
- • Scope: Only supply of goods; no BOQ items listed
- • Product life requirement: offered items must have at least 2 years residual market life
Tender Overview
The opportunity is issued by Gujarat Electricity Board (GEB) / Gujarat Urja Vikas Nigam Limited (GUVNL) for the supply of file/folder products under the Q4 category in Amreli, Gujarat (postal code 362730). The tender scope specifies Only supply of Goods with no BOQ items listed, and the project requires delivery to the Executive Engineer, Division Amreli-2 Store, Amreli. The bid includes an option clause allowing up to a 25% quantity increase at contracted rates, with delivery timelines linked to the original delivery period and extended periods. Unique elements include a requirement to obtain Detailed Design Drawings approval from the buyer within 5 days of award, with possible modification lists issued within 5 days, and a post-award delay-adjusted delivery schedule if approvals lag. Inspections will occur at the consignee site, with PGVCL Amreli Officer as the post-receipt inspection authority.
Technical Specifications & Requirements
- No technical specifications are provided in the tender data. The scope is limited to the supply of file/folder goods, with the option clause governing quantity adjustments up to 25%.
- Key procedural requirements include: submission of Detailed Design Drawings within 5 days of award, buyer approval or modification lists within 5 days, and a potential re-fix of delivery period if drawings approval is delayed. Delivery/installation location is Amreli, Gujarat, with acceptance via post-receipt inspection.
- No BOQ, no standardization details, and no explicit product standards. The tender emphasizes compliance with buyer-approved drawings and non-obsolete product participation requirements.
Terms, Conditions & Eligibility
- Bidders must maintain financial soundness (no liquidation or bankruptcy) and upload an undertaking to that effect.
- Quantity may be increased up to 25% during contract; delivered quantities must align with contract rates.
- The vendor must not declare products as end-of-life within a 2-year residual market life after inclusion in the bid.
- Inspection: post-receipt at PGVCL Amreli; pre-dispatch inspection not applicable unless selected.
- Delivery schedule is contingent on drawing approvals; LD not applicable for buyer delays in approvals.
Key Specifications
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Product category: File/Folder (V3) Q4
-
Scope: supply of goods only
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Delivery address: EXECUTIVE ENGINEER, DIVISION AMRELI-2 STORE, AMRELI, 365601
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Option clause: +25% quantity at contracted rates
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Drawing approvals: Detailed Design Drawings due within 5 days of award
Terms & Conditions
-
EMD/not disclosed; bidders must verify payment terms in ATC
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Delivery timeline aligned to original and extended periods with calculation
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Post-approval drawing delays adjust delivery without LD
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Inspection by PGVCL Amreli Officer after receipt
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Bidder must avoid end-of-life products within 2-year residual life
Important Clauses
Payment Terms
Not specified in data; bidders should verify in ATC and contract
Delivery Schedule
Delivery starts after final drawing approval; option quantity affects delivery time calculations
Penalties/Liquidated Damages
LD terms not detailed; delays due to drawing approval may shift delivery without LD
Bidder Eligibility
-
No liquidation or bankruptcy proceedings
-
Non-obsolete product with at least 2 years residual market life
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Supply-only scope with delivery to Amreli, Gujarat
Tender Data
Bid Details
Quantity
500
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Past Performance
60 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
File/Folder (V3) (Q4)
Authority Records
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Documents 3
GeM-Bidding-8712593.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Undertaking of financial standing (no liquidation/bankruptcy)
Technical bid documents demonstrating product eligibility (non-obsolete, 2+ years residual life)
OEM authorization or supplier certifications, if applicable
Post-award design drawings and modification response (within 5 days of award)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for file folder tender in Amreli Gujarat 2025
Bidders must submit GST, PAN, and an undertaking of financial stability. Provide non-obsolete file folder products with 2+ years market life, and OEM authorizations if applicable. Include Detailed Design Drawings within 5 days of award and respond to buyer modification lists within 5 days to avoid schedule disruptions.
What documents are required for GEVNL file folder procurement in Amreli
Submit GST certificate, PAN, financial statements, and an undertaking of non-liquidation. Provide technical bid materials proving product life, and OEM authorization if required. Include post-award drawings and modification responses, plus any certifications verifying product standards and availability.
What are the delivery terms for Amreli file folder supply 2025
Delivery commences after approval of Detailed Design Drawings. If buyer delays approvals, the delivery period is adjusted with no LD for the delay. The option clause allows up to 25% quantity increase at contracted rates during/after contract, with delivery time recalculation.
Which inspection process applies to Amreli file folder tender
Post-receipt inspection is conducted at PGVCL Amreli Office before acceptance. Pre-dispatch inspection is not invoked unless specified in ATC. The buyer reserves the right to appoint the inspection agency for verification.
What standards or product life criteria apply to bids in Amreli
Bidders must ensure offered file folders are not end-of-life for at least 2 years. Products must be current in the market and not obsolete per OEM guidance. No explicit IS/ISO standards are listed in data; verify in ATC and contract.
What is the scope of supply for the Amreli tender
Scope explicitly states 'Only supply of Goods' for file/folder items. No installation or commissioning is described. All costs must be included in the bid price, with delivery to the specified Amreli address and post-receipt inspection.
How to handle quantity variation under the option clause
Up to 25% quantity variation is allowed by the purchaser at contracted rates. The increased quantity delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
When are drawings required after award in Amreli bid
Detailed Design Drawings must be submitted within 5 days of award. The buyer will approve or issue modification requirements within 5 days. Delays in approval shift the delivery schedule, and LD is not applied for buyer-caused delays.