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Airports Authority Of India All-in-One PC, Fast Scanner, MFP Scanner, Laptop, UPS Tender 2025

Bid Publish Date

18-Dec-2025, 11:44 am

Bid End Date

12-Jan-2026, 11:00 am

EMD

₹1,07,381

Value

₹53,69,041

Progress

Issue18-Dec-2025, 11:44 am
AwardPending
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Quantity

101

Category

All in one PC

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational: Airports Authority Of India (AAI) – RHQ Rangpuri
  • • Categories: All-in-One PC, Fast Scanner, MFP Scanner, Laptop, UPS
  • • Financials: Estimated value ₹5,369,041.25; EMD ₹107,381
  • • Delivery scope: Supply, Installation, Testing, Commissioning, Operator Training
  • • Turnover evidence: 3-year average turnover required with audited statements or CA certificate
  • • Policy: MSE Purchase Preference; Make in India / Local Content policy compliance
  • • BOQ: 5 items; quantities not disclosed in data
  • • Eligibility: Local content certification for foreign bidders; turnover proof mandatory

Categories 5

LAPTOP MULTIFUNCTION PRINTERS UPS ATM SCANNER

Tender Overview

The Airports Authority Of India (AAI) – RHQ Rangpuri invites bids for an IT hardware package comprising All-in-One PCs, Fast Scanners, MFP Scanners, Laptops and UPS units. The estimated contract value is ₹5,369,041.25 with an EMD of ₹107,381. The scope covers supply, installation, testing, commissioning and operator training, including any statutory clearances if required. The bid emphasizes total cost of ownership, with bid price required to include all cost components. The procurement is structured to support AAI operations likely across airport facilities, focusing on standardized IT hardware capable of reliable service delivery. The tender includes turnover prerequisites, MSE purchase preference, and Make in India/Local Content considerations as part of the evaluation. Key differentiators include the breadth of hardware categories and the end-to-end implementation requirement, underscoring a unified solution from supply to training. Unique aspects include a blended hardware bundle and compliance with local content and public procurement policies.

Technical Specifications & Requirements

  • Product categories: All-in-One PC, Fast Scanner, MFP Scanner, Laptop, UPS
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if applicable
  • Delivery scope: End-to-end implementation including training of operators
  • Financials: Estimated value ₹5,369,041.25; EMD ₹107,381; turnover evidence required (audited balance sheets or CA certification) for last 3 years
  • Policy alignment: MSE purchase preference; PP-LC local content considerations; foreign bidders must provide local content certification if applicable
  • BOQ: 5 items listed in the BOQ with unspecified quantities; pricing should cover all cost components
  • Compliance: Bidder must meet turnover criteria and provide documentary evidence; no specific technical specs provided in the data

Terms, Conditions & Eligibility

  • Turnover requirement: Minimum average annual turnover over the last 3 years (ending 31st March of the previous year) as specified in the bid document; documentary evidence required
  • EMD: ₹107,381 to be submitted with bid
  • Procurement preference: MSE-based preference as per policy; make in India/local content considerations apply
  • Scope of supply: Includes installation, testing, commissioning and operator training; statutory clearances if required
  • Bid evaluation: Local content and MSE provisions; certificate requirements for local content for foreign bidders if applicable
  • Delivery/installation timing: Not explicitly specified in the data; must align with project activation timelines
  • Documentation: Submission of turnover certificates, GST, PAN, and other standard bid documents as per terms

Key Specifications

    • Product categories: All-in-One PC, Fast Scanner, MFP Scanner, Laptop, UPS
    • Scope: Supply, Installation, Testing, Commissioning, Operator Training; statutory clearances if any
    • Financials: Estimated value ₹5,369,041.25; EMD ₹107,381
    • Turnover: Minimum average turnover over last 3 years as per bid doc with audited/CA proof
    • Preferences: MSE purchase preference; PP-LC Local Content considerations
    • BOQ: 5 items; exact quantities not disclosed

Terms & Conditions

  • EMD of ₹107,381 to accompany bid

  • Turnover evidence: 3-year average turnover with audited statements or CA certificate

  • End-to-end scope: supply, installation, testing, commissioning, training

  • MSE and Local Content preferences apply per policy

  • Documentation: GST, PAN, OEM/auth, and statutory clearances if required

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms and potential milestone payments aligned with installation/acceptance

Delivery Schedule

Not specified in data; bidders should plan for integrated delivery across all 5 items with installation and training milestones

Penalties/Liquidated Damages

Not specified in data; typical government LDs may apply for delays or non-conformance

Bidder Eligibility

  • Turnover evidence for last 3 years (audited or CA certificate)

  • Manufacturer or OEM authorization for offered products

  • MSE eligibility and local content compliance if claiming preferences

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Closed: 4 September 2025
GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 All in one PC SITC of 31 No of All in one PC as per ATC 31 pieces [email protected] 45
2 Fast Scanner SITC of 02 No of Fast Scanner as per ATC 2 pieces [email protected] 45
3 MFP Scanner SITC of 28 No of MFP Scanner as per ATC 28 pieces [email protected] 45
4 Laptop SITC of 09 No of Laptop as per ATC 9 pieces [email protected] 45
5 UPS SITC of 31 No of UPS as per ATC 31 pieces [email protected] 45

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing last 3 years turnover

4

EMD payment proof

5

Technical bid documents showing compliance with scope (Supply, Installation, Testing, Commissioning, Training)

6

OEM authorization or authorized dealership certificate (if applicable)

7

Make in India / Local Content compliance certificates

8

Any statutory clearances required for installation (if applicable)

Frequently Asked Questions

How to bid for the AAI IT hardware tender in Rangpuri 2025?

Bidders must submit GST, PAN, audited turnover or CA certificate for last 3 years, and EMD of ₹107,381. Include OEM authorizations and technical bid for All-in-One PCs, scanners, laptops, and UPS. Ensure turnover criteria are met and policy preferences (MSE, Make in India) are documented.

What documents are required for the Airports Authority of India bid?

Required documents include GST certificate, PAN, last 3 years audited financials or CA certificate, EMD payment proof, OEM authorization, and technical bid detailing supply, installation, testing, commissioning, and training scope; local content certificates if applicable.

What are the key technical categories in this tender?

The procurement targets All-in-One PC, Fast Scanner, MFP Scanner, Laptop, and UPS. The scope covers end-to-end deployment, including installation, testing, commissioning and operator training, with no itemized BOQ quantities disclosed publicly.

What is the estimated contract value for the AAI hardware bid?

The estimated value is ₹5,369,041.25. Bidders should price all components collectively, including installation, commissioning and training, to ensure total cost coverage within the bid amount.

Are MSE preferences applicable to this Airports Authority of India tender?

Yes. MSE purchase preference is available; bidder must be manufacturer of the offered product for goods bids, with evidence uploaded. In case L-1 is non-MSE, MSE sellers may be invited to match L-1 within 15% margin per policy.

What is the EMD required and how must it be submitted?

EMD is ₹107,381. Submit via approved instrument or online as per tender terms. Include EMD submission proof with the bid package and ensure it remains valid through bid evaluation and contract award phases.

What installation and training obligations accompany the bid?

The scope includes full installation, testing, commissioning and operator training. Bidders must plan for training of operators and obtain any statutory clearances if required, ensuring post-implementation support and handover documentation.

What local content and Make in India requirements apply?

Bidders must comply with PP-LC policy; local content thresholds may classify bidders as non-local if content ≤20%. Certificates from statutory auditors or cost auditors may be required for foreign bidders to verify local content.

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