Hindustan Petroleum Corporation Ltd Frequency Converter Supply Tender 2026 - HPCL Procurement

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. The procurement scope is Supply of Frequency Converter. The tender notes a flexible quantity option with 25% upward adjustment at contract, and a variable delivery window tied to original delivery terms. The opportunity is presented within HPCL’s procurement framework, targeting vendors capable of supplying frequency conversion equipment. Although exact start/end dates and estimated value are not disclosed, the ATC indicates formal bid participation with defined GST handling and vendor code creation requirements. The emphasis is on compliant invoicing and alignment to consignee GSTIN. The absence of BOQ items suggests a straightforward goods supply contract rather than complex engineering services.

Key differentiators include: (i) option clause enabling quantity adjustments, (ii) GST treatment guidance, and (iii) mandatory vendor-code-related document submission. This tender requires bidders to prepare for standard GST considerations and bank-level EFT mandates, with invoices issued in the consignee’s name. The tender context signals a single-supply approach for frequency converter hardware under HPCL’s supply chain.

Technical Specifications & Requirements

• Product/Service: Frequency converter supply (no detailed technical specs provided in the data).
• Quantity/Scope: Not disclosed; provision for up to 25% variation in order quantity during and after contract.
• Delivery: Delivery period linked to original delivery order date; extended delivery time calculated by formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Standards/Certifications: Not specified in the data; bidders should anticipate standard electrical equipment compliance and supplier verification processes.
• Pricing/EMD: No EMD amount listed; procurement guidelines emphasize GST handling and per-invoice GST realization.
• ATC/ATD: ATC document uploaded; bidders should review for any price variation or contractual flexibility.

Terms, Conditions & Eligibility

• GST: Bidders should determine applicable GST themselves; reimbursement as per actuals or applicable rates (whichever lower).
• Vendor Code Creation: Requires submission of PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
• Invoicing: Invoice must be raised in the name of consignee with consignee GSTIN.
• Scope: Bid price to include all cost components; scope limited to supply of goods (no services).
• Delivery/Payment: ATC details govern delivery timelines and payment terms; bidders must comply with option clause and GST directives.
• Documents: Prepare standard bidder documentation; verify requirements in the uploaded ATC for submission specifics.