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HPCL Rajasthan Refinery Limited Facility Management Services Tender Barmer Rajasthan 2025

Bid Publish Date

04-Nov-2025, 6:34 pm

Bid End Date

18-Nov-2025, 3:00 pm

EMD

₹32,000

Location

BARMER , RAJASTHAN

Progress

RA
Issue04-Nov-2025, 6:34 pm
Reverse Auction03-Feb-2026, 12:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EMD of ₹32,000 with submission via online or demand draft
  • • Consumables included in contract cost; service provider must supply materials
  • • Industrial facility management with material handling equipment hire
  • • Quantity/duration variation allowed up to 25% at contract issue and post-issue
  • • Must upload mandatory certificates as per ATC to avoid rejection
  • • ATC document for scope of work, BQC and other terms governs bid
  • • Site location: Barmer, Rajasthan 344001; lump-sum FM contract
  • • No BOQ items published; scope defined in ATC and tender terms

Categories 17

MATERIAL LOADING UNLOADING OF MATERIAL MATERIAL UNLOADING SERVICES FACILITY MANAGEMENT BOX PUSHING EQUIPMENT OTHER SERVICE WAREHOUSING EQUIPMENT LOADING OF MATERIAL TERMINAL COMPLEX MATERIAL HANDLING EQUIPMENT STORAGE AND WAREHOUSING MINING ENGINEERING REAL ESTATE SERVICE SHIFTING OF MATERIAL EARTH MOVER

Tender Overview

HPCL Rajasthan Refinery Limited invites bids for Facility Management Services (Lump Sum) at the Barmer, Rajasthan site. The scope includes hiring of material handling equipment and provision of consumables by the service provider, within the contract cost. EMD: ₹32,000. The contract allows quantity/duration variation up to 25% at issue and post-issue, requiring bidder readiness to accept revised terms. The absence of BOQ items suggests a broad service delivery framework tied to an ATC document. This opportunity targets providers with robust FM capabilities and equipment management in an industrial refinery setting.

Technical Specifications & Requirements

  • Scope: Lump Sum Facility Management with inclusion of material handling equipment hire and consumables.
  • EMD: ₹32,000 (Demand Draft/online as specified in tender terms).
  • Certificates: Upload of required certificates as per Bid Document and ATC is mandatory to avoid rejection.
  • ATC Reference: Refer to Buyer uploaded ATC document for scope, BQC, and conditions.
  • Delivery/Activation: No explicit start date provided; terms imply readiness to mobilize per contract issuance.
  • Tender Type: Government-commissioned procurement for industrial site services; emphasis on compliance, safety, and equipment availability.
  • Location: Barmer, Rajasthan (PIN 344001).
  • Category: Facility Management Services - Lump Sum Based - Industrial; Hiring of material handling equipment; consumables included.
  • Documentation: Bidders must upload all mandatory certificates to avoid rejection.

Terms, Conditions & Eligibility

  • EMD: ₹32,000 (as per tender terms).
  • Quantity/Dura­tion Flexibility: Up to 25% variation allowed at contract issue and post-issue.
  • Submission: Upload all required certificates; non-submission leads to rejection.
  • ATC/Scope: Refer to uploaded ATC document for scope of work, BQC, and terms.
  • Category: Industrial facility management; consumables included in contract cost.
  • Experience/Compliance: Compliance with ATC and certificates is mandatory; at least the standard documentation is required for bid acceptance.
  • Clauses: Generic and ATC-based terms apply; refer to buyer documents for specifics.

Key Specifications

  • Scope includes facility management services with hire of material handling equipment

  • Consumables to be provided by service provider and included in contract cost

  • EMD amount: ₹32,000

  • ATC-guided scope with details in uploaded ATC document

  • No BOQ items; reliance on ATC and tender terms for scope and standards

Terms & Conditions

  • 25% quantity/duration variation allowed at issue and post-issue

  • Upload mandatory certificates to avoid bid rejection

  • Consumables included in contract cost; equipment hire included

Important Clauses

Payment Terms

Not specified in provided data; refer ATC for exact payment schedule and milestones

Delivery Schedule

Mobilization and service start to be aligned with contract issuance per ATC; exact timelines not disclosed

Penalties/Liquidated Damages

Not detailed in available data; penalties may be defined in ATC/contract documents

Bidder Eligibility

  • Experience in industrial facility management and equipment hire

  • Ability to supply consumables included in contract value

  • Compliance with all mandatory certificates per ATC and tender terms

Documents 6

GeM-Bidding-8549280.pdf

Main Document

BOQ Document

BOQ

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar facility management and equipment hire

4

Financial statements (last 2-3 years)

5

EMD submission document (₹32,000)

6

Technical bid documents and compliance certificates

7

OEM authorizations or equipment compliance certificates (if applicable)

Reverse Auction Schedule

Completed

Start

03-Feb-2026, 12:00 pm

End

04-Feb-2026, 12:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about RAJASTHAN tender market

What are the eligibility requirements for Barmer facility management tender in Rajasthan 2025

Bidders must meet ATC-defined eligibility including mandatory certificate uploads, GST registration, PAN, and prior experience in industrial FM and equipment hire. The bid requires readiness to supply consumables and hire material handling equipment; EMD is ₹32,000. Ensure compliance with ATC for scope and BQC.

How to submit documents for HPCL Rajasthan FM tender in Barmer 2025

Submit GST certificate, PAN, experience certificates, financial statements, and EMD documentation as specified. Upload technical bid and any OEM authorizations if applicable. Non-submission of mandatory certificates leads to rejection per ATC; ensure all documents are current and scanned clearly.

What are the technical requirements for material handling equipment in this tender

The scope includes hiring material handling equipment with consumables provided by the supplier. While no explicit specs are listed, bidders should demonstrate equipment readiness, maintenance capability, safety compliance, and alignment with ATC scope for industrial facility management at Barmer.

When is the EMD amount required for the HPCL Rajasthan Barmer tender

The EMD is fixed at ₹32,000 and must be submitted with the bid as per tender terms. Accepted forms are typically online payment or demand draft; verify ATC for payment mode and validity period to avoid bid rejection.

What documents are mandatory for bid submission in HPCL Barmer tender

Submit GST certificate, PAN, experience certificates, financial statements, EMD document, and technical bid documents. OEM authorizations may be required; ensure all certificates are current and uploaded to meet ATC requirements to prevent bid rejection.

What does the 25% variation clause mean for this tender in Rajasthan

The contract allows a 25% increase or decrease in quantity or duration at the time of issue and post-issue. Bidders must accept revised quantities or durations, and adjust resources accordingly per the ATC and final contract terms.

Which location and site specifics should bidders prepare for Barmer tender

The procurement site is Barmer, Rajasthan (PIN 344001). Prepare for industrial facility management delivery, equipment hire, and consumable supply at the Barmer refinery site, aligning with ATC-specified scope and safety standards.

How to ensure compliance with ATC for HPCL Rajasthan FM tender

Download and study the ATC document attached to the tender to understand scope, BQC, and all terms. Ensure all mandatory certificates are uploaded, and confirm alignment of your FM proposal with consumable inclusion and equipment hire requirements.