Odisha Housing & Urban Development Department Dhenkanal IT Tender for All-in-One PCs, Laptops & MFPs 2026 with ISO/UL Certifications
Progress
Tender Overview
The Odisha Housing and Urban Development Department invites bids for ICT hardware including All-in-One PCs (AIO), Entry/Mid Level Laptops, and A4/Legal Size Multifunction Printers to be deployed in Dhenkanal, Odisha. The bid involves multiple product categories, with an initial EMD of ₹10,000. Bidders must meet stringent OEM authorization, data security, and service criteria, including local Odisha presence and public-domain model datasheets. A notable bidder constraint is selection among top IDC-ranked AIO vendors and adherence to Make in India, IS0 family certifications, and anti-virus feature requirements. The scope emphasizes licensing and security features, warranty integrity, and compliance with extended delivery options up to 25% of bid quantity. This procurement aims to standardize government ICT assets in the district, with a focus on secure, up-to-date configurations and robust after-sales support.
Technical Specifications & Requirements
- Product categories: All-in-One PCs (V2), Entry/Mid Level Laptops – Notebook, and A4/Legal MFPs.
- Key features: antivirus with vulnerability scanning, boot time scan, data backup/restore, browser controls, Safe Mode protection, threat tracking, data protection, and sandboxing.
- OEM requirements: Make in India antivirus, OEM data sheet and model-wise datasheets in public domain, warranty certificates, and ECS/EOI from OEM.
- Certifications/standards: ISO 9001, 14001, 20001, 27001; BIS, BEE, EPEAT, UL, RoHS; top-3 IDC vendor status; no refurbished components.
- Delivery and service: OEM must have local service centers in multiple Odisha locations; bidder must prove functional office in consignee state; Odisha GST registration and PAN/GST returns required.
- Documentation: public-domain model datasheets, OEM authorization, and compliance certificates to be uploaded.
Terms, Conditions & Eligibility
- EMD: ₹10,000.
- Quantity: option to increase/decrease by up to 25% of bid/contracted quantity; extended delivery timelines calculated if option clause exercised.
- Delivery period: commences from the last date of original delivery order; minimum extension rule applies with minimum 30 days.
- eligibility: Odisha GST registration; functional office in Odisha; OEM ISO/BIS/EPEAT/UL/RoHS certifications; top IDC ranking; no refurbished components.
- Documentation: PAN, GST certificate, last month GST return, OEM authorization, data sheets, and warranty certificates.
Key Specifications
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Product categories: All-in-One PC (V2), Entry/Mid Level Laptop, A4/Legal MFP
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Mandatory antivirus with vulnerability scan, data backup/restore, browser controls, Safe Mode, hijack restore, data theft protection, Safe Banking, browser sandbox
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OEM Make in India antivirus and corresponding AV Test Certification
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Model-wise datasheets publicly available; device serial numbers and warranty details public
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OEM must have ISO 9001, 14001, 20001, 27001; BIS, BEE, EPEAT, UL, RoHS certifications
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OEM to be among top 3 vendors per latest IDC report; no refurbished components
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Odisha GST Registration; PAN and GST returns; functional Odisha office
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Local service centers across Odisha
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Delivery scope adjustable by up to 25% during contract
Terms & Conditions
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25% quantity flex allowed during placement and currency of contract
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OEM must provide Make in India antivirus and public model datasheets
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ISO 9001, 14001, 20001, 27001 and BIS/BEE/EPEAT/UL/RoHS compliance required
Important Clauses
Payment Terms
Not specified in summary; standard procurement terms apply per ATC and OEM invoicing against delivery
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified; standard govt procurement LDs may apply for delays and non-conformance
Bidder Eligibility
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Valid Odisha GST registration and functional local office in Odisha
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OEM authorization with Make in India antivirus and public model datasheets
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Top 3 IDC vendor status for AIO desktops; no refurbished components
Tender Data
Bid Details
Quantity
9
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
30
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Dhenkanal
Delivery Pincodes
759017
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradeep Kumar Panda | 759017,BHUBAN, SAHUGHAR PATANA | Dhenkanal | Odisha | 759017 | 4 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-10046995.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST Registration Certificate (Odisha) for bidder
PAN Card and last month GST Return
OEM Authorization/Manufacturer Authorization Letter
Public-domain model datasheets with model-wise details
Compliance sheets and End-of-Life (EOL) certificates on OEM letterhead
Warranty certificate from OEM
Bidder's local office proof in Odisha and local service center details
Antivirus capability and data security feature documentation
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid in the Odisha IT tender for AIO PCs and laptops in Dhenkanal 2026?
Bidders must submit GST registration, PAN, OEM authorization, and data sheets for model-wise devices. Ensure local Odisha office proof and service centers, ISO/BIS/UL/RoHS certifications, and top IDC ranking for AIOs. Include EMD ₹10,000 and antivirus feature compliance.
What documents are required for the AIO PC tender in Odisha?
Required documents include Odisha GST registration, PAN, GST returns, OEM authorization, public-domain model datasheets, compliance certificates (ISO/BIS/EPEAT/UL/RoHS), OEM warranty certificates, and evidence of local Odisha service capability.
What are the key technical specifications for the AIO desktops tender in Odisha?
Key specs require antivirus with vulnerability scan, data backup/restore, Safe Mode, browser controls, and data protection features; model-wise datasheets publicly accessible; OEM must provide ISO 9001/14001/27001 and RoHS compliance; no refurbished components allowed.
When is the delivery deadline and how is extension handled in this Odisha tender?
Delivery starts after the original delivery order; quantity may be increased up to 25% during contract. If extended, additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What payment terms are typically applied to Odisha IT equipment procurements?
Standard terms typically involve milestone-based invoicing tied to delivery and acceptance, with possible advance/retention as per ATC; ensure clarity on payment timelines in the contract and alignment with EMD conditions.
What certifications must the AIO vendor provide for this Odisha tender?
Vendors must supply ISO 9001, 14001, 20001, 27001, BIS, BEE, EPEAT, UL, and RoHS certificates; ensure data sheets and warranty certificates are publicly available and that the vendor is among the top-3 IDC vendors for AIO desktops.