Indian Army Promotional Banner and Event Equipment Tender 2026 Rajasthan-style Procurement
Bid Publish Date
12-Aug-2026, 9:14 pm
Bid End Date
01-Sep-2026, 9:00 am
Value
₹1,00,000
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement and rental services for a broad event support package including promotional banners and flex, pamphlets, tea and refreshments, water bottles 500ml, gift mementos, generator, PA equipment, music system, tentage, five sofa sets, 300 plastic chairs, 20 plastic tables, a stage, First Aid Kit, and publicity/advertising items. Estimated value is ₹100,000. Location details are not specified in the tender. Quantity adjustments up to 25% may be ordered during contract execution, with extended delivery time rules applying. Inspection is conducted by the Board of Officers post-receipt. This opportunity covers multiple event-support categories under a single supply/rental contract.
Technical Specifications & Requirements
- Item scope includes: promotional banner and flex, pamphlets, tea & refreshments, water bottle 500ml, gift memento, rentals for generator, PA equipment, music system, tentage, furniture set (5 sofas, 300 chairs, 20 tables), stage and First Aid Kit.
- No explicit technical specifications or standard codes are provided in the data. The BoQ lists 8 total items with N/A quantities.
- Key process notes include: option to increase quantity by up to 25%, pre/post-inspection as determined by the purchaser, and demurrage terms if rejected items are not lifted within 48 hours at 0.5% of contract value per day.
Terms & Eligibility
- EMD amount is not disclosed; GST applicability is noted to be borne by bidders with reimbursement as per actuals or applicable rate, whichever is lower.
- Bid submission requires: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Delivery timeline follows the original delivery period; if option is exercised, time scales adjust proportionally with a minimum 30 days.
- Post-dispatch inspection is not mandated; inspection responsibility lies with the Board of Officers at the consignee site.
- Demurrage and disposal rules apply for non-lifted items after specified windows.
Key Specifications
-
Total items in BoQ: 8
-
Item details: N/A for quantities and units
-
Estimated value: ₹100,000.0
-
Inspection: Board of Officers at consignee site
-
Option clause: +25% quantity during contract, with extended delivery time rules
-
Demurrage: 0.5% of total contract value per day for unlifted items within 48 hours
-
GST: Bidder bears GST; reimbursement as actuals or applicable rate (whichever is lower)
Terms & Conditions
-
Option to increase quantity up to 25% with proportional delivery time
-
Post-receipt inspection by Board of Officers; pre-dispatch inspection not specified
-
EMS/financials: PAN, GST, EFT Mandate required for bidder registration
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or applicable rate; no fixed GST amount specified.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended delivery time scales with quantity variation and minimum 30 days.
Penalties/Liquidated Damages
Demurrage at 0.5% of total contract value per day for unlifted items within 48 hours; destruction after 1 month.
Bidder Eligibility
-
Must supply non-obsolete items with at least 1 year residual market life
-
GST registration and PAN must be valid
-
Capability to provide rental and supply for a multi-item event package
Tender Data
Bid Details
Quantity
1424
Category
Promotional Banner and Flex
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Promotional Banner and Flex , Pahphlet , Tea and Refreshment , Water Bottle 500ml , Gift Memento , Rent for one Generator one PA equipment one music system one tentage five sofa set 300 plastic chair 20 plastic table and one stage , First Aid Kit , Publicity and Advertising
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
GANDERBAL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | GANDERBAL | GANDERBAL | - | - | 15 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9601656.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Promotional Banner and Flex
Promotional Banner and Flex
Pahphlet
Pahphlet
Tea and Refreshment
Tea and Refreshment
Water Bottle 500ml
Water Bottle 500ml
Gift Memento
Gift Memento
Rent for one Generator one PA equipment one music system one tentage five sofa set 300 plastic chair 20 plastic table and one stage
Rent for one Generator one PA equipment one music system one tentage five sofa set 300 plastic chair 20 plastic table and one stage
First Aid Kit
First Aid Kit
Publicity and Advertising
Publicity and Advertising
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Promotional Banner and Flex | Promotional Banner and Flex | 15 | nos | 2ic_24rr | 15 | |
| 2 | Pahphlet | Pahphlet | 200 | nos | 2ic_24rr | 15 | |
| 3 | Tea and Refreshment | Tea and Refreshment | 300 | pkt | 2ic_24rr | 15 | |
| 4 | Water Bottle 500ml | Water Bottle 500ml | 900 | nos | 2ic_24rr | 15 | |
| 5 | Gift Memento | Gift Memento | 5 | nos | 2ic_24rr | 15 | |
| 6 | Rent for one Generator one PA equipment one music system one tentage five sofa set 300 plastic chair 20 plastic table and one stage | Rent for one Generator one PA equipment one music system one tentage five sofa set 300 plastic chair 20 plastic table and one stage | 1 | job | 2ic_24rr | 15 | |
| 7 | First Aid Kit | First Aid Kit | 2 | nos | 2ic_24rr | 15 | |
| 8 | Publicity and Advertising | Publicity and Advertising | 1 | job | 2ic_24rr | 15 |
Categories
9
Corrigendum Updates
2 Updates Update
Extended Deadline
01-Sep-2026, 3:30 am
Opening Date
01-Sep-2026, 4:00 am
Update
Extended Deadline
27-Aug-2026, 3:30 am
Opening Date
27-Aug-2026, 4:00 am
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
GST payment compliance (as applicable)
Any certificates requested in Terms/ATC
Experience certificates (if applicable to event services)
Technical bid documents and OEM authorizations (if required)
Frequently Asked Questions
How to bid for Indian Army promotional banner tender in 2026?
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; submit technical bids with relevant certificates and comply with option clause allowing up to 25% quantity variation. Ensure items are not end-of-life and align with post-receipt inspection by Board of Officers.
What documents are required for bidders in this Indian Army procurement?
Submit PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and any technical/commercial certificates requested. Ensure GST compliance and provide experience certificates if relevant to event services. OEM authorizations may be required for specific items.
What is the delivery timeline and option clause for this tender?
Delivery starts after the original delivery order; if quantity increases by up to 25%, the extended period scales as (additional quantity / original quantity) × original days, with a minimum of 30 days.
What are the penalties for undelivered items in this tender?
Demurrage is 0.5% of the total contract value per day for unlifted items within 48 hours; items not lifted within one month may be destroyed with no claim admitted.
Are there any standards or certifications explicitly required?
No explicit standards listed; bidders should verify any ATC/corrigendum for required certificates and ensure products are not obsolete within 1 year of delivery, per terms.
What is the estimated contract value and item scope?
Estimated value of the procurement is ₹100,000.00. Scope includes promotional banners, flex, pamphlets, refreshments, water bottles, gift mementos, and rental equipment (generator, PA system, music system, tentage, furniture, stage, First Aid Kit, publicity items).
What inspection regime will govern acceptance?
Post-receipt inspection is conducted by the Board of Officers at the consignee site; pre-dispatch inspection is not mandated unless ATC specifies otherwise.
What items are included in the BoQ and how are quantities defined?
Total BoQ items are eight, with N/A quantities and units specified; bidders must rely on the supplier’s capacity to meet event-support requirements without explicit unit quantities in the data.