Indian Army OEM Spares for Automobiles Tender Jaipur Rajasthan 2026 – Automobile Parts Supply, 25% Quantity Option
Progress
Tender Overview
The Indian Army's Department of Military Affairs invites bids for OEM Spares for Automobiles in JAISALMER, RAJASTHAN (342302). The scope centers on supplying automobile spare parts from OEMs, with quantity adjustment rights up to 25% of bid quantity during contract award and currency. Bidders must address latest manufacturing products within one year, ensure free delivery to consignees at Nachna Fata 24 Field Workshop EME, and provide warranty documentation where applicable. The procurement emphasizes non-obsolescence (minimum 3 years residual life) and OEM-certified spare parts, with dedicated service support channels.
Operational emphasis includes delivery terms tied to the original delivery schedule, potential extension logic for increased quantities, and compliance with GST. The ATC clauses require firm commitment to terms, with mandatory certifications and a formal certificate of acceptance on firm letterhead. The tender’s unique delivery and warranty expectations, combined with OEM certification, define the competitive landscape for defense automotive spares suppliers.
Technical Specifications & Requirements
- Product category: OEM spare parts for automobiles (Q2).
- Quantity flexibility: up to 25% of bid quantity during contract and currency, governed by proportional delivery time calculation.
- Delivery location: Nachna Fata, 24 Field Workshop EME, JAISALMER, RAJASTHAN, 342302; free delivery to consignees.
- Required product life: minimum 3 years residual market life; no end-of-life items from OEM before period.
- Standards and certifications: OEM-certified spare parts; warranty card where applicable; GST considerations as per bidder’s rate; dedicated service support contact.
- Documentation expectations: latest manufacturing product details; certificate on firm letterhead confirming acceptance of all terms; sample inspection prior to board review; invoice in consignee name with GSTIN.
Terms, Conditions & Eligibility
- EMD/pass-through: Not disclosed in the available terms; bidders must comply with standard bid security if applicable.
- Delivery timeline: original delivery period; extended time calculations apply with minimum 30 days; extension up to original period if required.
- Warranty: warranty card for all relevant items, signed and stamped at delivery; OEM-certified parts warrantied per item.
- Price and GST: GST as applicable; bidder bears GST liability; reimbursement at actuals or lower rates as per tender.
- Documentation: bidder must submit certificates, OEM authorizations, GST, PAN, experience details, and technical compliance; confirmation of non-bankrupt status.
- Service support: dedicated toll-free numbers for service support; supplier/OEM ensures after-sales support.
Key Specifications
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Product category: OEM Spares for Automobiles (Q2)
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Delivery: Free delivery at consignees; Nachna Fata 24 Field Workshop EME
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Quantity flexibility: up to 25% of bid quantity during contract and currency
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Life expectancy: minimum 3 years residual market life
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Certifications: OEM-certified spare parts, warranty card for items
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Payment: GST as per bidder; terms per ATC; invoice in consignee name with GSTIN
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Support: Dedicated toll-free service line for after-sales support
Terms & Conditions
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EMD and payment terms follow standard bid requirements (not disclosed here).
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Delivery period derives from original schedule; extensions possible with minimum 30 days.
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OEM-certified parts with warranty cards; non-obsolescence requirement (3+ years).
Important Clauses
Payment Terms
GST to be paid as applicable; bidder bears GST liability; reimbursement as per actuals or quoted rate.
Delivery Schedule
Original delivery period applies; optional quantity increases trigger proportional delivery time with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated in available data; standard government bid practice to be inferred from ATC terms.
Bidder Eligibility
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Must provide OEM authorization demonstrating eligibility to supply OEM spares
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Financial solvency proof; not under liquidation or bankruptcy
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Non-obsolescence assurance with minimum 3 years residual market life for all items
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
OEM Spares for Automobiles (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Jaisalmer
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jaisalmer | Jaisalmer | - | - | 1 | 20 | - |
Authority Records
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Documents 3
GeM-Bidding-9993430.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
PAN Card
Experience Certificates for similar OEM spare parts supply
Financial Statements (latest audited), any solvency certificate
EMD/Security Deposit as applicable by standard practice
Technical Bid Documents detailing OEM-spares, part numbers, warranty terms
OEM Authorization/Manufacturer's Authorization Letter
Warranty cards or certificates for items, if applicable
Certificate on firm letterhead accepting all Terms and ATC clauses
Delivery capability proof to consignees, and service support contact details
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for Indian Army OEM automobile spares tender in Jaissalmer 2026
Bidders must submit GST, PAN, experience certificates, OEM authorization, and financial statements along with technical bid. Ensure OEM-certified spare parts meet 3+ years residual market life. Provide warranty documentation and confirm free delivery to Nachna Fata consignments. Adhere to option clause allowing 25% quantity variation.
What documents are required for the Indian Army spares tender in Rajasthan
Required documents include GST registration, PAN, latest audited financials, experience certificates for similar OEM spares, OEM authorization letter, technical bid, and warranty cards. Also include firm letterhead acceptance of all terms, sample inspection proof, and consignee invoicing with GSTIN.
What are the key technical specifications for OEM spare parts in this bid
Spare parts must be OEM-certified and non-obsolete, with at least 3 years of residual market life. Parts should come with warranty cards and be suitable for free delivery to Nachna Fata 24 Field Workshop EME. Quantity may vary by up to 25% with proportional delivery time.
What is the delivery location and delivery terms for this tender
Delivery is free to the consignees at Nachna Fata, 24 Field Workshop EME, JAISALMER, RAJASTHAN. The delivery period follows the original schedule; any extension must consider the 30-day minimum extension rule for increased quantities.
How is the 25% quantity option applied in this procurement
The purchaser may increase or decrease bid quantity up to 25% at bid award and during currency. Additional time for delivery is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
What warranty and after-sales support are required for OEM spares
Bidders must provide warranty cards duly signed and stamped for all relevant items; dedicated service support line (toll-free) must be established by the bidder/OEM for post-delivery assistance and repairs.
What standards or certifications are required for spares
Only OEM-certified spare parts are accepted; ensure items are not end-of-life before the stated residual period. Include OEM authorization and warranty documentation, and confirm conformity with applicable GST terms during payment.
When will GST be reimbursed for this tender
GST reimbursement follows actual rates or the quoted rate, whichever is lower, subject to the maximum GST percentage quoted by the bidder. Bidders must bear GST liability unless otherwise stated by the contracting authority.