GEM

Indian Navy Event Management Tender for Navy Day 2025 Celebration - National Outsourcing of Service 2025

Bid Publish Date

27-Nov-2025, 4:25 pm

Bid End Date

01-Dec-2025, 5:00 pm

Value

₹8,27,000

Location

ERNAKULAM , KERALA

Progress

Issue27-Nov-2025, 4:25 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified; refer to SOW/ATC attachments for any vendor brand constraints
  • • Technical certifications: Not specified in available data; check ATC for compliance requirements
  • • Special clauses: Six-day on-site execution at buyer premises; military event management standard operating procedures
  • • Eligibility: Government/military event management experience likely required; verify in SOW/ATC
  • • Warranty/AMC: Not specified in tender data; confirm in SOW/ATC
  • • Penalties: Not disclosed; verify in ATC

Tender Overview

The Indian Navy invites a bid for the Outsourcing of Service for Navy Day 2025 Celebration, a complete six-day event management engagement at the buyer premises. Estimated value is ₹8,27,000.00, with no BOQ items published. The scope is to execute the entire day-long activities surrounding Navy Day, including coordination, logistics, and on-site management. The tender references a File attachment containing the Scope of Work and an ATC document for bidder guidance. The opportunity targets professional event management firms capable of delivering a turnkey celebration under military oversight, with a focus on seamless execution and compliance with Navy requirements.

Technical Specifications & Requirements

There are no itemized technical specifications in the public data. However, available information suggests:

  • Service category: Event/Se minar/Workshop/Exhibition management for a national-level Navy Day celebration
  • Duration: 6 days on-site; activities executed at the buyer premises; complete end-to-end management
  • Documentation: SOW file and ATC file uploaded by the buyer for bidder reference
  • Location: On-premises at unspecified naval facility; bidders must align with Navy security and protocol requirements
  • Deliverables: Full execution of event program, logistics, vendor coordination, and on-site management as per the SOW/ATC
  • Experience: Demonstrated capability in government/military event management is implied by the buyer’s terms

Terms, Conditions & Eligibility

  • Estimated value: ₹8,27,000.00 for the six-day event management contract
  • EMD: Not specified in public data (verify in official ATC/SOW)
  • Delivery/Execution: Six days on buyer premises; adherence to Navy protocols; turnkey execution
  • Submission docs: Refer to SOW/ATC attachments for mandatory documents
  • Bid validity: Not specified in available data; must be confirmed in ATC
  • Contract scope: Complete execution of Navy Day 2025 celebration; no BOQ items published; refer to SOW for detailed tasks

Key Specifications

  • Event management service for Navy Day 2025

  • Duration: 6 days on buyer premises

  • Turnkey execution including logistics, vendor coordination, on-site management

  • Documentation: SOW and ATC attachments provide bidder guidance

  • No published BOQ items; refer to SOW for detailed tasks and standards

Terms & Conditions

  • Six-day on-site event management at Navy facilities

  • Estimated contract value ₹8,27,000 with mandatory SOW/ATC alignment

  • Submit required documents per T&C; verify EMD terms in ATC

Important Clauses

Payment Terms

Payment terms to be specified in ATC; verify milestones and schedule

Delivery Schedule

Six-day on-site execution; adhere to Navy event calendar and security protocols

Penalties/Liquidated Damages

LD provisions to be outlined in ATC; ensure compliance with timelines

Bidder Eligibility

  • Experience in government/military event management preferred

  • Ability to operate on buyer premises with security clearance or approvals

  • Financial capability to execute an ₹8.27 Lakh project

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government/military events

4

Financial statements or solvency evidence

5

EMD/Security deposit (as per ATC if applicable)

6

Technical bid documents and method statement

7

OEM authorizations (if required by SOW/ATC)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Navy Day 2025 event management tender in India?

Bidders should review the SOW and ATC attachments for Scope of Work and compliance requirements, prepare an end-to-end event plan, gather GST, PAN, and performance documents, submit the technical bid with methodologies, and ensure alignment with government event protocols. Ensure on-time submission per ATC guidance.

What documents are required for Navy Day outsourcing bid in India?

Required documents include GST registration, PAN, experience certificates for similar government events, financial statements, EMD (as specified in ATC), technical bid, and OEM authorizations if mandated by the SOW/ATC. Refer to the buyer-added terms for exact file formats.

Which standards or compliance are needed for Navy Day event management?

Compliance typically includes military security protocols and event management best practices; verify in the ATC for any standard references. Look for required certifications or approvals noted in the SOW and ensure vendor safety and logistics plans meet Navy guidelines.

When is the Navy Day 2025 event management tender deadline?

The official deadline is provided in the ATC/SOW attachments; bidders must consult the ATC document for the exact submission date and any extension provisions. Ensure all documents are prepared well before the stated date.

What is the estimated contract value for Navy Day 2025 event management?

The estimated value is ₹8,27,000.00 for the six-day on-site event management engagement. Bidders should structure their proposal to cover logistics, on-site coordination, and vendor management within this budget.

What delivery terms are specified for Navy Day event management procurement?

Delivery terms specify six days of on-site execution at the buyer premises under Navy supervision. The execution plan must align with the SOW, with milestones, security clearances, and on-site teams organized accordingly.

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