Indian Navy Event & Venue Management Tender Chennai Tamil Nadu 2025 – At Home Function Venue Preparation as per Scope

Tender Overview

The Indian Navy invites bids for event/venue management services in Chennai, Tamil Nadu (600001) for outsourcing of venue preparation for an at-home function, limited to a half-day event. The procurement covers non-BOQ scope under the general Event or Seminar category and requires compliance with project scope and Scope of Work as per RFP. The contract permits quantity or duration adjustment up to 25% at issue and post-issuance, emphasizing robust service delivery and local presence in Tamil Nadu. A dedicated service-support setup and NDA are integral to bidder eligibility.

Technical Specifications & Requirements

• No explicit product specs or BOQ items are provided in the tender data.
• Mandated documentation for technical evaluation includes: Firm Registration Certificate, MSME/ROC, EMD or exemption, NDA, Pan Card, Tamil Nadu GST registration, Annual Turnover, IT Returns (last 3 years), past government experience (if any), Bank Mandate, Cancelled Cheque, and a signed copy of RFP & Scope of Work.
• Key operational expectations: bidder must maintain a local office in the consignee state (Tamil Nadu) and provide a dedicated toll-free service number.
• Absence of technical specifications implies adherence to standard event management practices and contractual compliance with the Scope of Work.

Terms, Conditions & Eligibility

• Quantity/duration may be adjusted by up to 25% at contract issue and thereafter.
• Service provider must independently pay staff wages (PF/ESIC) and claim reimbursement from the buyer with statutory documents.
• Office must be located within Tamil Nadu; submission of documentary evidence required.
• Mandatory uploads: NDA, EMD/Exemption, PAN, GST in consignee state, annual turnover, IT returns, and past government experience if any.
• A dedicated support line and timely compliance with bid document certificates are required to avoid rejection.