Directorate Of Environment And Climate Change Kerala Laptop and Desktop Tender 2026 – ISO 9001, Kerala Service Centers, GeM
Bid Publish Date
07-Sep-2026, 11:52 am
Bid End Date
17-Sep-2026, 12:00 pm
Location
Progress
Tender Overview
The Directorate Of Environment And Climate Change, Kerala, seeks procurement of Entry and Mid Level Laptop - Notebook and Entry and Mid Level Desktop Computer (Q2) via GeM. Estimated quantity is not disclosed; all-in-one pricing must cover taxes, installation, and training. Key differentiators include mandatory ISO 9001 certification, minimum two functional service centers in Kerala, and exclusive preference for bidders with registered Kerala offices. The contract requires delivery of the entire laptops quantity within 10 calendar days from GeM contract generation, with an option to increase quantity by up to 25% during the contract at the same rates. Bidders should ensure compliance with local requirements and vendor transparency. Target bidders should be ready to supply through GeM with Kerala-based support and clear OEM involvement.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook; Entry and Mid Level Desktop Computer (Q2)
- Delivery scope: entire quantity delivered to consignee within 10 calendar days from GeM contract generation; extended delivery time rules apply when options are exercised (minimum 30 days) and are calculated as (increased quantity ÷ original quantity) × original delivery period
- OEM/MAF: Bidder must provide OEM MAF; common authorizations not allowed; address and bid number must be included in bid document
- Standards/Certifications: Bidder or OEM must hold ISO 9001 certification
- Local presence: Bidder must have registered office in Kerala; two or more functional service centers in the consignee state with address proof
- Eligibility constraints: Outside Kerala bidders not preferred; bidder must declare non-blacklisted status and provide proof; installation, training, and freight included in quoted price
- ** tender governance**: GeM listing required; supplier must be capable of supplying to PCB (as per previous experience clause)
Terms, Conditions & Eligibility
- EMD/financials: Not explicitly specified in the data; bidders should verify GeM terms and prepare standard security as per Kerala requirements
- Delivery schedule: Entire quantity within 10 calendar days; extended time rules apply for option quantity changes (minimum 30 days)
- Payment/inclusion: Quoted price must be inclusive of all taxes, installation, training, freight loading and unloading
- Compliance & risk: Upload specifications and compliance sheet with remarks; maintain ISO 9001 certification; ensure no prior disqualifications; provide proof of non-blacklisted status
- Quality & accountability: Bid evaluation reserved to purchaser; OEM MAf required; address and bid number must be clear in bid document
- Warranty/aftercare: Terms not explicitly detailed; ensure service centers and installation support align with government procurement expectations
Key Specifications
-
- Product category: Entry and Mid Level Laptop - Notebook; Entry and Mid Level Desktop Computer (Q2)
-
- Delivery: entire quantity to consignee within 10 calendar days from GeM contract generation; extended time rules apply with formula and minimum 30 days
-
- OEM MAf: OEM MAF mandatory; address and bid number to be mentioned
-
- Certification: bidder or OEM must hold ISO 9001 certificate
-
- Local presence: registered office in Kerala; two service centers in Kerala with proof
-
- GeM listing: bid must be listed on GeM; outside Kerala bidders not preferred
Terms & Conditions
-
Key Term 1: Entire delivery within 10 calendar days from GeM contract generation
-
Key Term 2: Quantity variation up to 25% during contract at contracted rates
-
Key Term 3: ISO 9001 certification required for bidder or OEM; Kerala domicile with service centers
Important Clauses
Delivery Terms
Delivery of entire laptops/desktops within 10 calendar days; option-based quantity increases require recalculated timelines with minimum 30 days
OEM MAf Requirement
Bidder must provide OEM MAF; common authorizations not allowed; include address and bid number in bid document
Local Presence
Bidder must have registered office in Kerala; two or more service centers in Kerala with verifiable addresses
Bidder Eligibility
-
Registered office in Kerala
-
Two or more functional service centers in Kerala
-
ISO 9001 certification for bidder or OEM
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADCOM SYSTEMS Under PMA | Make : acer Model : TravelLite TL14-52M | 15-09-2026 13:21:57 | |
| 2 | K.M TECHNOLOGIES Under PMA | Make : acer Model : TravelLite TL14-52M | 17-09-2026 10:15:04 | |
| 3 | POWERON BUSINESS SOLUTIONS Under PMA | Make : acer Model : TravelLite TL14-52M | 16-09-2026 13:24:52 | |
| 4 | REVERSIFY IT INDIA PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-42M | 12-09-2026 18:03:31 | |
| 5 | SHARP SYSTEM &SERVICES Under PMA | Make : acer Model : TravelLite TL14-52M | 16-09-2026 20:08:57 | |
| 6 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-42M | 11-09-2026 18:27:15 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | POWERON BUSINESS SOLUTIONS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,Entry and Mid Level Desktop Computer |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
8
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
283
OEM Avg. Turnover
23
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Entry and Mid Level Desktop Computer (Q2)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Simi P | 695004,KSPCB Head Office, Plamoodu, Pattom p o | Thiruvananthapuram | Kerala | 695004 | 7 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9855182.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements or turnover proof
EMD/Security deposit documentation (per GeMKerala terms)
Technical bid documents and compliance sheets
OEM authorization/MAF documentation with bidder and OEM details
Proof of registered office in Kerala
Addresses of two or more service centers in Kerala
Declaration of non-blacklisted status on company letterhead
Address proof for service centers
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Kerala laptop tender 2026 on GeM?
Bidders must have a Kerala registered office, provide OEM MAF, and ensure ISO 9001. Submit compliant specifications, service center proofs in Kerala, declaration of non-blacklisted status, and install/training inclusions. Delivery must occur within 10 calendar days from GeM contract generation; quantity can vary up to 25%.
What documents are required for Kerala environment laptop tender 2026?
Required documents include GST and PAN, experience certificates for similar procurements, financial statements, EMD documentation as per GeM terms, OEM authorization, Kerala service center proofs, declaration of non-blacklisted status, and registered Kerala address details for bidder and service centers.
What are the technical standards for Kerala laptop procurement 2026?
Bidders must hold ISO 9001 certification for themselves or the OEM; no explicit IS standards listed for devices, but ensure ISO compliance and OEM MAf. Compliance sheet with remarks must be uploaded; GeM listing is mandatory.
When is delivery required after GeM contract generation for Kerala laptops?
Delivery must occur within 10 calendar days of GeM contract generation. If option quantity increases are exercised, extended delivery time follows the calculated formula with a minimum of 30 days.
What is the quantity variation allowed in the Kerala procurement?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency at the same contracted rates, with delivery extensions as per the option clause.
What are the installation and training inclusions for the Kerala bid?
Quoted price must include installation, training, taxes, freight loading, and unloading. Suppliers should demonstrate comprehensive installation support and post-sale assistance as part of the compliance package.
What are the eligibility requirements for service centers in Kerala?
Bidder must prove existence of at least two functional service centers in Kerala with verifiable addresses; provide proof in bid submission and ensure local after-sales support aligns with government procurement expectations.
What happens if a bidder is not preferred due to location?
Outside Kerala bidders may face preference limitations; the buyer reserves the right to accept or reject bids based on comparative market analysis and local presence requirements for Kerala service delivery.