Directorate Of Social Welfare Child Adoption Desktop Computers & Multifunction Printer Tender Chennai Tamil Nadu 2026 ISO/IEC 24734
Bid Publish Date
16-Feb-2026, 8:27 pm
Bid End Date
27-Feb-2026, 3:00 pm
Location
Progress
Key Highlights
- • Brand/OEM emphasis on OEM pre‑loaded OS and on‑site warranty
- • Delivery to 32 District Offices across Tamil Nadu plus Chennai Directorate
- • Quantity variation clause up to 25% with extended delivery period rules
- • ISO/IEC 24734 printing speed testing reference for MF printers
- • Multi‑site distribution capability and post‑sale support requirement
- • No explicit BOQ items; focus on hardware specs and delivery readiness
- • ATC clauses require adherence to delivery timelines and option clauses
Tender Overview
The Directorate Of Social Welfare Child Adoption (Tamil Nadu) invites bids for Entry and Mid Level Desktop Computers and Multifunction Printers (Print, Scan, Copy) in Chennai, with delivery to the Directorate and 32 District Offices across Tamil Nadu. The bid covers standard desk-top configurations; the quantity is set with an option clause allowing ±25% variation and extension at contracted rates. The procurement emphasizes OEM pre‑loaded OS, RAM and storage specifics, and network/Connectivity readiness. The opportunity targets suppliers capable of nationwide district‑level distribution and on-site warranty support.
Key Specifications
-
Desktop computer with factory pre‑loaded OS
-
RAM capacity to be installed (GB) and expandable options
-
SSD and HDD storage capacities (GB)
-
Monitor availability and size in cm
-
On‑site OEM warranty (years)
-
Printer: ISO/IEC 24734 speeds (A4 mono/color; A3 mono/color)
-
Auto duplex printing/copier functionality
-
Original Document Feeder type and main paper tray count
-
Connectivity options (USB, Ethernet, Wi‑Fi)
Terms & Conditions
-
Delivery to 33 locations with ±25% quantity variation
-
OEM warranty and preloaded OS requirements
-
ATC terms: required bid documents and delivery schedule
Important Clauses
Delivery Terms
Delivery to Chennai Directorate and 32 District Offices; option clause permits +/-25% quantity and extended delivery period with formula.
Payment Terms
Payment terms not explicitly disclosed; bidders should confirm terms during bid submission and in ATC.
Penalties/Liquidated Damages
Penalties not detailed; bidders should seek clarity on LD provisions during querying and ATC.
Bidder Eligibility
-
Experience in supplying desktop computers and multifunction printers to government bodies
-
Demonstrated capability for multi-site delivery across Tamil Nadu
-
Compliance with OEM warranty and OS pre‑load requirements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | e-shop bharat Under PMA | Make : acer Model : Veriton S2690G | 27-02-2026 13:01:20 | |
| 2 | IMPAKT BUSINESS SYSTEMS Under PMA | Make : acer Model : Veriton S2690G | 27-02-2026 14:50:01 | |
| 3 | YURATECH GLOBAL PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 26-02-2026 17:49:38 |
Tender Data
Bid Details
Quantity
35
Category
Multifunction Printer (Print, Scan, Copy)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8996115.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates from similar desktop and MF printer supply projects
Financial Statements (last 2-3 years) demonstrating stability
EMD/Security Deposit submission proof
Technical Bid/Compliance Certificate
OEM Authorization Letter (if applicable)
Manufacturers’ or Authorized Distributor Certificates
Product Data Sheets and Warranty Terms
Delivery Schedule Plan for 32 District Offices and Chennai Directorate
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@7200 RPM |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop computers and printers tender in Chennai Tamil Nadu 2026
Bidders should register with the government e‑procurement portal, attest OEM OS preload and on‑site warranty terms, submit GST/PAN and financials, provide OEM authorizations, and ensure delivery readiness to Chennai Directorate and 32 district offices; confirm EMD amount and qualifying experience during submission.
What documents are required for the Tamil Nadu Social Welfare procurement
Prepare GST certificate, PAN card, experience certificates for similar office hardware, financial statements, EMD documentation, technical bid forms, OEM authorization letters, product datasheets, warranty terms, and a detailed delivery plan for 33 locations including Chennai and district offices.
What are the technical specifications for ISO 24734 speeds in this tender
The tender references ISO/IEC 24734 speeds for printing (A4 monochrome/color and A3 mono/color). Vendors must supply MF printers with compliant print speeds, auto duplexing, and compatible scanning/copy capabilities per the spec, with data sheets detailing exact ppm values.
When is the delivery deadline and how is quantity variation handled
Delivery quantities may vary by up to 25% at contract; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Delivery to Chennai Directorate and 32 district offices must align with last order date.
What is the scope of OEM warranty and OS loading requirements
Bidders must provide devices with factory pre‑loaded OS by the Desktop OEM and on‑site OEM warranty for the specified period (years not explicitly stated). Ensure warranty covers on-site repair, parts, and service during the contract term.
What are the district office delivery locations for this procurement
Delivery covers the Directorate at Chennai and the following 32 district offices: Ariyalur, Coimbatore, Cuddalore, Dharmapuri, Dindigul, Erode, Kanchipuram, Kanniyakumari, Karur, Krishnagiri, Madurai, Nagapattinam, Namakkal, Nilgiris, Perambalur, Pudukkottai, Ramnad, Salem, Sivagangai, Thanjavur, Theni, Tirunelveli, Tiruppur, Tiruvallur, Tiruvannamalai, Thiruvarur, Trichy, Tuticorin, Vellore, Villupuram, Virudhunagar, plus GCC Chennai Educational Officer 2.
What are the payment terms for this supply contract Tamil Nadu
Specific payment terms are not disclosed in the tender data; bidders should await based on ATC and confirm interim milestones (e.g., 30% advance, 70% on delivery) during bid submission and final contract negotiation.
What criteria determine eligibility for government procurement of office hardware in Tamil Nadu
Eligibility typically requires prior supply experience to government bodies, GST registration, robust financials, OEM authorizations, and capability to service across multiple districts; ensure compliance with OEM preloaded OS and on‑site warranty, with documented delivery capabilities to 33 locations.