Urban Development Department Uttar Pradesh Decorative Lightning Pole (V2) Tender Etawah UP 2026
Bid Publish Date
09-Sep-2026, 6:56 pm
Bid End Date
19-Sep-2026, 7:00 pm
EMD
₹4,09,170
Value
₹1,36,39,000
Location
Progress
Key Highlights
- • Explicit OEM authorization required for products procured via authorised distributors
- • Full EPC scope: supply, installation, testing, commissioning of decorative lighting poles
- • Mandatory in-state service centers or 30-day Centre establishment post award
- • EMD set at ₹409,170 and total estimated value ₹13,639,000
- • Turnover criteria for bidders and OEM over last 3 financial years with documentary evidence
- • Data Sheet alignment critical to avoid technical mismatch rejection
- • No BOQ items published; emphasis on comprehensive scope and compliance
Tender Overview
Theoden: The Urban Development Department, Uttar Pradesh, is inviting bids for the supply, installation, testing and commissioning of Decorative Lightning Poles (V2) in Etawah, Uttar Pradesh (206001). Estimated contract value is ₹13,639,000 with an earnest money deposit of ₹409,170. Bidders must submit a Data Sheet matching product specifications, and OEM authorization if using authorized distributors. The scope includes full project execution from supply to commissioning, with mandatory turnover proof for bidders and OEMs. Service centers in the state are required for carry-in warranty, or establishment within 30 days of award. This tender emphasizes compliance with OEM data, turn-over thresholds, and post-sale service readiness, with zero tolerance for technical mismatch.
Technical Specifications & Requirements
- Product: Decorative Lightning Pole (V2) (Q3 category) with scope for supply, installation, testing and commissioning.
- Data requirements: Data Sheet uploaded alongside bid; ensure alignment with product specifications to avoid rejection.
- Authorisation: Manufacturer Authorization required for OEM or authorised distributors, including full details (name, designation, address, email, phone).
- Value & scope: Estimated value ₹13,639,000; bid price must cover all costs (supply, installation, testing, commissioning).
- Service capability: Functional Service Centre in the State of each consignee location for carry-in warranty; if not present, establish within 30 days of award.
- Turnover: Minimum average annual turnover for bidder and OEM over last 3 years as per bid document; audited balance sheets or CA certificate to be uploaded.
- BOQ: No items listed; interpret as itemized scope aligned with decorative pole deployment and installation.
Terms, Conditions & Eligibility
- EMD: ₹409,170; ensure submission with bid as per terms.
- Financial standing: Bidder must not be in liquidation or similar proceedings and must upload an undertaking.
- Data Sheet integrity: Any mismatch may lead to bid rejection; attach data sheet with bid.
- Turnover criteria: Bidder and OEM turnover thresholds specified in the bid document; document with audited statements or CA certificate.
- Service readiness: Establish or demonstrate existing service centers within the state; payment release contingent on evidence of service capability.
- Warranty/maintenance: On-site or carry-in warranty terms to be clarified; service center availability required for timely support.
Key Specifications
-
Product/service: Decorative Lightning Pole (V2) - Q3
-
Scope: Supply, Installation, Testing and Commissioning
-
EMD: ₹409,170
-
Estimated contract value: ₹13,639,000
-
Service centres: must exist in-state or be established within 30 days
-
Data Sheet: mandatory with bid; must align with product parameters
-
OEM authorization: required for distributors; include full contact details
Terms & Conditions
-
EMD must be submitted: ₹409,170
-
Turnover criteria: last 3 years; audited or CA certificate
-
Service Centre requirement: state-wide or establishment within 30 days
-
Data Sheet alignment: mandatory, mismatch leads to rejection
-
Authorization: OEM/Manufacturer authorization required for distributors
Important Clauses
Payment Terms
Payment details are contingent on delivery milestones and service capability; ensure alignment with service center proof and post-installation support.
Delivery Schedule
Not explicitly specified; bid must cover supply to installation to commissioning timeline as per contract.
Penalties/Liquidated Damages
LD terms not disclosed; rely on standard government tender penalties for delays and non-conformance.
Bidder Eligibility
-
Not under liquidation or similar proceedings with undertaking
-
Compliance with turnover criteria for bidder and OEM over last 3 financial years
-
Functional Service Centre establishment in UP or demonstrable plan within 30 days
Tender Data
Bid Details
Quantity
150
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
68
OEM Avg. Turnover
545
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Etawah
Delivery Pincodes
206001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Natthi Lal | 206001,NAGAR PALIKA PARISHAD ETAWAH | Etawah | Uttar Pradesh | 206001 | 150 | 120 | - |
Authority Records
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Documents 3
GeM-Bidding-9848573.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Bidder undertaking on non-liquidation status
Data Sheet of offered product(s) uploaded with bid
Manufacturer Authorization form/certificate with OEM distributor details
Audited Balance Sheets or CA certificate indicating last 3 years’ turnover (bidder and OEM)
Evidence of Functional Service Centre in the state or plan to establish within 30 days
GST certificate and PAN card
Experience certificates and financial statements as requested in terms
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to participate in UP decorative lighting pole tender in Etawah 2026
Bidders must ensure non-liquidation status, submit a Data Sheet matching product specs, and provide Manufacturer Authorization for OEM/distributor. Include turnover documentation for last 3 financial years, submit an EMD of ₹409,170, and demonstrate a functional service centre in UP or establish one within 30 days of award. Follow bid submission guidelines precisely.
What documents are required for the decorative pole bid in Etawah UP
Required documents include: bidder undertaking, Data Sheet, OEM authorization, audited turnover or CA certificate for bidder and OEM, evidence of in-state service centre, GST certificate, PAN, and relevant experience certificates. Ensure all documents are uploaded with the bid to avoid rejection.
What are the technical specifications for Decorative Lighting Pole V2 in UP tender
No explicit technical specs are published here; the bid requires a Data Sheet aligned with product parameters. Ensure the Data Sheet reflects V2 pole capacities, mounting options, durability under UP climate, and compliance with any referenced IS/standards in the Data Sheet.
What is the EMD amount for the UP decorative pole procurement Etawah 2026
The EMD amount is ₹409,170. Submit via the prescribed method in the tender with the data sheet and manufacturer authorization. EMD is a prerequisite to participate and may be retained if the bid is non-compliant or withdrawn late.
What is the delivery and installation requirement for UP pole contract
The scope includes Supply, Installation, Testing and Commissioning. While explicit delivery timelines are not stated, bidders must ensure robust logistics and readiness for on-site installation and commissioning across Etawah within the contract framework, supported by service centers in UP.
How is turnover verified for bidders and OEMs in this UP tender
Turnover must be demonstrated via audited balance sheets or CA certificates covering the last 3 financial years ending 31st March prior to bidding. If the bidder or OEM is under 3 years since incorporation, use turnover for completed years post-incorporation.
What happens if the Data Sheet mismatches the product specification
Mismatches between the Data Sheet and actual product specs can lead to bid rejection. Ensure the Data Sheet is accurately aligned with the offered product, including model, capacity, and warranty terms, and cross-verify with OEM documentation.