Indian Army HDMI/Networking Equipment Tender Solan Himachal Pradesh 2025
Bid Publish Date
01-Nov-2025, 11:20 am
Bid End Date
28-Nov-2025, 12:00 pm
Location
Progress
Quantity
4
Category
HDMI 8 x 8 Switcher
Bid Type
Two Packet Bid
Key Highlights
- • Option clause allowing ±25% quantity adjustment during contract and currency
- • 1-year warranty from final acceptance or post-installation; OEM warranty Certificates required
- • Dedicated/toll-free service support requirement; India-based installation, commissioning and maintenance capability
- • Liquidated damages for late delivery; termination for non-compliance or unethical practices
- • Delivery timeline rules based on last date of original delivery order; extended time calculations provided
Categories
14
Tender Overview
The Government procurement opportunity is issued by the Indian Army (Department of Military Affairs) for multiple ICT/networking products including an HDMI 8 x 8 Switcher (Q3), Cat-6 UTP Ethernet Cable for Indoor WiFi (MTNL) (Q3), Video Recorder for CCTV System (V2) (Q2), and Port Fast Ethernet PoE Switch with 2 Gigabit Uplink (Q2), located in Solan, Himachal Pradesh 171102. The tender scope references quantity flexibility up to 25% during contract and currency, and delivery timelines linked to the original delivery period with adjustments. The contract includes a 1-year warranty from final acceptance or post-installation, with OEM warranty certificates required at delivery. A dedicated service/support channel is expected, and detailed after-sales service capability must be demonstrated via service centers in India. The emphasis on termination and liquidated damages clauses indicates tight quality and delivery controls. Unique competitive elements include the option clause and mandatory after-sales service presence, setting a disciplined procurement framework for government IT/networking gear.
Technical Specifications & Requirements
- Product/Service: HDMI 8 x 8 Switcher; Cat-6 UTP Ethernet Cable; CCTV Video Recorder; PoE Switch with 2 Gigabit Uplink
- Quantity/Value: Not specified; option to increase/decrease up to 25% of bid quantity and contracted quantity
- Standards/Certifications: Not specified in data
- Delivery: Delivery period linked to original delivery order; extended time formula provided; minimum 30 days if calculating extra duration
- Warranty/Support: 1 year warranty from final acceptance or after installation; OEM warranty certificates at delivery; dedicated service center network in India
- Service Requirements: Installation, commissioning, training, troubleshooting, and maintenance support; toll-free service number required
Terms, Conditions & Eligibility
- EMD/Financials: Not specified in data; performance/term clauses include termination for non-performance, false declarations, or repeated defects
- Delivery & Penalty: Liquidated damages if late delivery; option clause affects delivery schedules
- Documentation: OEM authorizations, technical compliance certificates, installation/commissioning plans, and service center details to be uploaded with bid
- Warranties: 1-year warranty with after-sales service commitment; service support infrastructure must be demonstrable
- Termination Clauses: Termination for non-performance or unethical practices; mutual termination possible
- Clarifications: Bidders must comply with ATC terms, including option-based quantity adjustments and delivery timing calculations
Key Specifications
-
HDMI 8 x 8 Switcher
-
Cat-6 UTP Ethernet Cable for indoor WiFi (MTNL)
-
Video Recorder for CCTV System (V2)
-
Port Fast Ethernet PoE Switch with 2 Gigabit Uplink
-
Delivery timing tied to original order; option for 25% quantity increase
-
1-year warranty with OEM certificates; service center presence
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract and currency
-
1-year warranty from final acceptance or after installation; OEM certificates required
-
Delivery period governed by original delivery order with calculated extensions
Important Clauses
Payment Terms
Not specified in data; subject to standard government procurement terms and OEM warranties
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time formula provided
Penalties/Liquidated Damages
Liquidated damages apply for late delivery; termination possible for non-performance or fraud
Bidder Eligibility
-
Experience in supplying similar HDMI switching, CCTV/video recording, and Ethernet networking equipment
-
Demonstrable service centers across India for installation and maintenance
-
Compliance with OEM warranty and after-sales support requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
HDMI 8 x 8 Switcher (Q3) , Cat - 6 UTP Ethernet Cable for Wifi Indoor use (MTNL) (Q3) , Video Recorder for CCTV System (V2) (Q2) , Port Fast Ethernet PoE Switch with 2 Gigabit Uplink (Q2)
Authority Records
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Documents 3
GeM-Bidding-8457188.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
GSTIN details and PAN card
Experience certificates for similar ICT/networking equipment deployments
Financial statements or solvency documents
EMD submission proof (if applicable per vendor category)
OEM authorization certificates and technical compliance certificates
Service center details and after-sales support plan
Installation/commissioning plan and training plan
Corrigendum Updates
2 Updates Update
Extended Deadline
28-Nov-2025, 12:00 pm
Opening Date
28-Nov-2025, 12:30 pm
Update
Extended Deadline
25-Nov-2025, 12:00 pm
Opening Date
25-Nov-2025, 12:30 pm
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the HDMI switcher tender in Solan Himachal Pradesh 2025
Bidders must meet eligibility for Indian Army procurement, provide OEM authorizations, and submit OEM warranty documents. Include installation/commissioning plans, service center details, GST, PAN, financial statements, and EMD proof if applicable. Ensure delivery terms align with the original order while noting the 25% quantity option.
What documents are required for Solan security equipment tender 2025
Required documents include GST registration certificate, PAN, experience certificates for similar deployments, financial statements, EMD proof, OEM authorization certificates, technical compliance certificates, installation/ commissioning/ training plans, and service center details for after-sales support in India.
What are the delivery and warranty requirements for this Indian Army bid
Delivery follows the last date of the original delivery order with potential extensions per the option clause; minimum 30 days for extended time. A 1-year warranty from final acceptance or post-installation, with OEM warranty certificates at delivery, and a robust after-sales service network is mandatory.
How is quantity adjustment handled in this army procurement tender
The purchaser can adjust quantity up to 25% at contract placement and during the currency at contracted rates. The additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What service/support requirements are specified for bidders
Bidders must provide a dedicated toll-free service line and have a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance team in India, with service centers near consignee locations and uploadable details in bid submission.
What are the penalty provisions for late delivery in this tender
Liquidated damages apply for delayed deliveries; termination provisions exist for non-performance, false declarations, or repeated defects. Provisions emphasize timely delivery and conformity to contracted quality standards, with potential contract termination in defined circumstances.
Which products are included in this Solan procurement
The scope includes HDMI 8 x 8 Switcher, Cat-6 indoor Ethernet cables, Video Recorder for CCTV (V2), and Port Fast Ethernet PoE Switch with 2 Gigabit uplink, each with potential OEM warranty obligations and installation/ commissioning requirements.
Where can bidders verify OEM warranty and after-sales support terms
Bidders must submit OEM warranty certificates at delivery and demonstrate India-based service centers. The terms require a dedicated support channel (toll-free) and a clearly documented after-sales service framework aligned with Indian Army procurement standards.
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Documents 3
GeM-Bidding-8457188.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS