Indian Air Force Split Air Conditioner Repair & Overhaul Tender 2026 – Green AC, DFM Standards, Department of Military Affairs
Progress
Key Highlights
- • Essential brand/tech focus: Green AC integration within repair and overhaul scope
- • Critical eligibility: poor past performance in prior orders disqualifies bidders
- • On-site service requirement: on-buyer-premises R&O for split AC units
- • Certifications: no explicit standards listed; OEM familiarity advised
- • Penalty/qualification risk: performance-based disqualification criteria highlighted
- • Warranty/AMC: not specified; bidders should infer post-service support expectations
- • Documentation hints: GST, PAN, experience certs, financials, EMD typical for IA/F procurement
Tender Overview
The Indian Air Force, Department of Military Affairs, invites a repair and overhauling service tender for Split Air Conditioners, including Green AC units, to be executed at buyer premises. The procurement scope appears to cover maintenance and refurbishment of existing split AC systems, with no BOQ items listed and no explicit quantity disclosed. The opportunity is issued within the IAF procurement framework, targeting vendors capable of handling in-situ repairs and overhauls. The unique aspect is the inclusion of Green AC models, aligned with environmental considerations, under the same service contract. This tender emphasizes performance reliability and post-maintenance support as differentiators, with a focus on equipment already in operation at the buyer’s sites.
Technical Specifications & Requirements
- Product category: Split Air Conditioners, including Green AC units, requiring repair and overhauling services at buyer premises
- Standards/criteria explicitly listed: Not specified in available data; emphasis on on-site repair capability and environmental compatibility for Green AC
- Delivery/installation scope: On-site servicing at IAF locations; no remote or off-site refurbishment explicitly stated
- Provider capabilities: Technical capability to perform R&O on existing AC assemblies; familiarity with common split-AC refrigerants and green technology considerations
- Documentation/assurance: OEM spare parts familiarity and service quality assurance may be implied; no explicit quantity or model numbers provided
- EMD/financials: Not disclosed in the data; tender appears to be milestone-driven with performance verification after service
Terms, Conditions & Eligibility
- Buyer Added ATC mentions disqualification for bidders with poor past performance or unfulfilled supply orders with the buyer
- EMD amount: Not disclosed
- Delivery timeline: Not specified in available data; likely tied to on-site maintenance windows
- Payment terms: Not disclosed
- Documentation: Typical bidder must provide GST, PAN, experience certificates, financial statements, and OEM authorizations; exact list not explicitly provided
- Warranty/penalties: Not specified; ATC emphasizes performance history as a disqualifier
- Eligibility: Experience in similar repair and overhaul of HVAC systems may be inferred; no explicit years or turnover stated
Key Specifications
-
Product/service: Repair & overhauling service for Split Air Conditioners including Green AC
-
Location: Buyer premises (IAF), no external installation details provided
-
Estimated value / quantities: Not disclosed; no BOQ items available
-
Standards/certifications: Not specified in data; emphasize OEM familiarity and on-site R&O capability
-
Warranty/maintenance scope: Not detailed; consider standard post-service support
-
Delivery/acceptance: On-site repair performed at IAF locations; no delivery lead times provided
Terms & Conditions
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EMD: Amount not disclosed; submit as per IA/F terms
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Delivery: On-site R&O at buyer premises under HVAC maintenance program
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Eligibility: Past performance with poor history leads to disqualification
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard follow-on payment after service completion
Delivery Schedule
On-site repair window to be determined by IAF; no fixed calendar provided in data
Penalties/Liquidated Damages
ATC warns of disqualification for poor past performance; no LD rates specified in current data
Bidder Eligibility
-
Past performance with this buyer must be satisfactory; poor history leads to disqualification
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Experience in on-site repair and overhauling of split AC systems
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Capability to service Green AC units in compliance with environmental standards
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repair and Overhauling Service - Split Air Conditioner Including Green Ac (DFM); N/A; No; Buyer Premises
Delivery Details
Delivery Locations
1
Delivery Cities
Barmer
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Barmer | Barmer | - | - | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9742885.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar HVAC repair projects
Financial statements (last 2-3 years)
EMD/Security deposit documents (amount not disclosed)
Technical bid documents and compliance statements
OEM authorization or dealership/distributorship certificates (where applicable)
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to bid for the Indian Air Force split AC repair tender 2026?
Bidders must prepare on-site repair capabilities for split AC units, submit GST and PAN, provide experience certificates for HVAC R&O, and include OEM authorizations. There is no disclosed EMD; monitor IAF procurement portal for updates and submission deadlines. Ensure compliance with past performance rules and environmental compatibility for Green AC.
What documents are required for IA/F split AC R&O procurement?
Submit GST, PAN, 2-3 years financials, HVAC repair experience certificates, OEM authorization, and technical bid documents. Ensure prior orders with government or defence buyers are highlighted to avoid disqualification under the ATC clause on poor past performance.
What are the technical specifications for Green AC repair under this tender?
Specific model numbers are not listed. The scope covers on-site repair and overhaul of Split ACs including Green AC units. Bidders should demonstrate capability for on-site R&O, refrigerant handling, and compatibility with eco-friendly refrigerants, along with OEM service standards.
When is the delivery/service window for on-site repairs at IAF sites?
No fixed calendar is provided in the data. Service delivery will be determined by IAF site requirements and maintenance schedules. Bidders should be prepared for flexible on-site visits within the buyer premises according to their HVCA maintenance program.
What are the payment terms for the IAF HVAC R&O tender?
Payment terms are not disclosed in the available data. Expect post-service payment upon acceptance of repair work, subject to verification by the IAF. Vendors should await official tender amendments for exact terms and milestone payments.
What qualifies as ‘poor past performance’ under the ATC for this tender?
Any supplier with unfulfilled orders or negative performance records by this buyer will be disqualified during technical evaluation. Vendors should provide documented evidence of successful, defect-free HVAC repairs in government or defence sectors to mitigate risk.
What OEM certifications are advisable for bidders in this IAF R&O bid?
While explicit OEM requirements are not listed, possessing OEM authorization for split AC brands, along with service accreditation and ISO 9001-style Quality Management, strengthens credibility. Ensure technicians hold current certification for refrigerant handling and safety compliance.