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Indian Institute Of Technology Varansi Procurement: Track-suit, Jersey, Sports Shoes & Duffle Bag Varansi UP 2025

Bid Publish Date

03-Nov-2025, 7:43 pm

Bid End Date

24-Nov-2025, 8:00 pm

Value

₹23,85,000

Location

VARANASI , UTTAR PRADESH

Progress

Issue03-Nov-2025, 7:43 pm
AwardPending
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Quantity

1400

Category

Track-suit As per requirement of IIT BHU

Bid Type

Two Packet Bid

Key Highlights

  • • Brand flexibility: Puma, Adidas, Nike, Reebok, Asics for shoes and apparel
  • • OEM/Authorized Seller requirement for imported items with India-based registered office
  • • Option clause enabling up to 25% quantity variation during and after contract
  • • Pre-dispatch sampling process with reference samples to accompany consignments
  • • Past project experience accepted via contracts, invoices, execution certificates or client proof
  • • Delivery timeline tied to original order date with extended period calculations and minimum 30 days
  • • No explicit EMD value stated in data; bidders should verify tender norms and submit security accordingly
  • • Verification of turnover over last three financial years; CA or audited balance sheet acceptable

Categories 2

BAG DUFFLE BAG

Tender Overview

The Indian Institute Of Technology in Varanasi, Uttar Pradesh seeks procurement of Track-suits, Jerseys, Sports Shoes (Puma/Adidas/Nike/Reebok/Asics), Sports Caps and Duffle Bags for IIT BHU requirements. Estimated value is ₹2,385,000 with potential quantity adjustments up to 25% during and after contract award. The scope emphasizes clothing and athletic accessories, with an emphasis on brand variety and campus sports program support. A key differentiator is the option-based delivery extension and the need for post-sale service for imported items. Bidders should align to the stated option clause and demonstrate capability to scale orders within the extended delivery framework. Unique aspects include pre-dispatch sampling and evidence-based past performance requirements.

Technical Specifications & Requirements

  • Product categories: Track-suits, Jerseys, Sports Shoes (brand options: Puma, Adidas, Nike, Reebok, Asics), Sports Caps, Duffle Bags
  • Estimated contract value: ₹2,385,000; Delivery terms tied to last original delivery order date; extension calculations: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
  • For imported items, ensure OEM/Authorized Seller with registered Indian office for after-sales support
  • Pre-dispatch sampling may apply; reference samples to be sealed and provided per consignee
  • Past experience documents accepted include contracts, invoices, execution certificates, or third-party verification
  • No explicit technical specs in the tender data; competitive pricing and supplier capability will be evaluated

Terms, Conditions & Eligibility

  • EMD not specified in the available data; bidders should expect standard eligibility cash security per tender norms
  • Turnover criterion: minimum average annual turnover over the last three years or per provided CA/certified balance sheets; if entity <3 years, turnover is computed from post-constitution years
  • Delivery: option to increase quantity up to 25%; delivery period linked to last delivery order date
  • For imported items: ensure registered Indian OEM/Authorized Seller for after-sales service; submit certificate
  • Past project experience: provide contract copies, invoices, execution certificates or client verification
  • Pre-dispatch inspection, if opted, may require reference samples; sample costs borne by buyer

Key Specifications

  • Product categories: Track-suits, Jerseys, Sports Shoes, Sports Caps, Duffle Bags

  • Estimated contract value: ₹2,385,000

  • Delivery extension: minimum 30 days; calculated as (Increased quantity ÷ Original quantity) × Original delivery period

  • Imported items require OEM/Authorized Seller with registered office in India

  • Reference samples may be required for pre-dispatch inspection

Terms & Conditions

  • 25% quantity variation right during/within contract

  • Turnover evidence required for last 3 financial years

  • OEM authorization for imported goods and after-sales support

  • Pre-dispatch sampling and reference sample handling

Important Clauses

Payment Terms

Not specified in data; bidders should prepare standard government procurement payment terms, typically 30-90 days post-delivery

Delivery Schedule

Delivery period linked to last original delivery order; extended delivery time formula with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; ensure compliance with standard LD provisions under buyer terms

Bidder Eligibility

  • Minimum turnover as per last three financial years

  • Capability to supply multiple brands of sports apparel and equipment

  • OEM authorization for imported products and service support in India

Documents 5

GeM-Bidding-8541037.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Track-suit As per requirement of IIT BHU as per attached specification sheet 360 set buycon4.iit.bsb 20
2 Jersey As per requirement of IIT BHU as per attached specification sheet 250 set buycon4.iit.bsb 20
3 Sports Shoes Puma Adidas Nike Reebok Asics as per attached specification sheet 250 pair buycon4.iit.bsb 20
4 Sports Caps as per attached specification sheet 360 piece buycon4.iit.bsb 20
5 Duffle Bag as per attached specification sheet 180 piece buycon4.iit.bsb 20

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited Balance Sheets or CA certificate detailing turnover for last 3 years

4

Past project experience documents (contract copies, invoices, client certificates)

5

OEM authorization certificate for imported items

6

Pre-dispatch sampling plan (if selected)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for IIT Varansi sports equipment tender 2025?

Bidders should submit GST, PAN, turnover proof for three years, contract and invoice copies, client certificates, OEM authorizations for imported items, and a pre-dispatch sampling plan if selected. Ensure compliance with the 25% quantity variation clause and provide a robust delivery schedule.

What documents are required for IIT BHU sports gear bid in Varansi?

Required documents include GST certificate, PAN, audited financials or CA turnover certificate for three years, past project experience proofs, OEM authorization for imports, and any pre-dispatch sampling plan if applicable. Provide reference samples if pre-dispatch inspection is selected.

What are the product categories in the IIT Varansi procurement?

Categories cover Track-suits, Jerseys, Sports Shoes from brands Puma/Adidas/Nike/Reebok/Asics, Sports Caps, and Duffle Bags. The contract value is approximately ₹2,385,000 and may see quantity adjustments up to 25% during the contract period.

What is the delivery extension rule for this IIT Varansi tender?

Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Extensions may cover up to the original delivery period, depending on option clause exercise.

What are the import requirements for this procurement in IIT Varansi?

Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales support. Submit the corresponding OEM authorization certificate along with bid documents.

What past experience evidence is acceptable for this bid?

Acceptable proofs include contract copies with invoices and self-certification, client execution certificates, or third-party verification demonstrating delivery of comparable sports apparel and equipment.

What is the role of pre-dispatch sampling in the IIT Varansi tender?

If selected, the reference sample will be sent to each consignee and treated as part of the delivered lot. The buyer bears the sampling cost, and the supplier must ensure sealed reference samples accompany shipments.