Higher Education Department Uttar Pradesh Facility Management Services Tender Ballia UP 2026
Bid Publish Date
03-Sep-2026, 12:32 pm
Bid End Date
14-Sep-2026, 12:00 pm
EMD
₹25,000
Value
₹25,00,000
Location
Progress
Key Highlights
- • Facility management services for a university campus in Ballia, Uttar Pradesh
- • Lump Sum contract value ₹2,500,000 with ₹25,000 EMD
- • Quantity/duration can adjust up to 25% during award and post-award
- • No BOQ items—requires comprehensive lump-sum pricing and service scope
- • ATC terms imply flexible delivery and broad scope containment
- • Department: Higher Education Department, Uttar Pradesh
Tender Overview
The procurement is led by the Uttar Pradesh Higher Education Department for a Lump Sum Facility Management Services contract in Ballia, Uttar Pradesh 221701. The estimated contract value is ₹2,500,000 with an EMD of ₹25,000. The focus is on managing facilities for the Jananayak Chandrashekhar University Ballia, with a broad scope implied by Lump Sum services rather than itemized BOQ. The tender emphasizes flexible scope adjustments up to 25% during award and post-award phases, enabling variation in work volume while maintaining service continuity. The absence of BOQ items signals a need for comprehensive service capability and competitive pricing aligned to a lump-sum model.
Technical Specifications & Requirements
- Service: Facility Management Services (Lump Sum) for a university campus project in Ballia, UP.
- Estimated contract value: ₹2,500,000; EMD: ₹25,000.
- BOQ: No items listed; bidders must propose a complete lump-sum pricing schedule.
- Specifications: Not specified in the tender data; emphasis on contract management, site supervision, cleaning, maintenance, security, and ancillary services under a single remuneration.
- Evaluation: Likely based on price, capability to deliver broad facility services, and compliance with tender terms.
- Delivery/execution context: Requires readiness to commence under university infrastructure management terms; no delivery milestones are provided.
- Brand/OEM/standards: Not specified.
Terms, Conditions & Eligibility
- Quantity/Value Flexibility: Up to 25% increase/decrease in contract quantity or duration at the time of award and post-award with consent.
- Category: Lump Sum based facility management services for a university campus.
- EMD: ₹25,000 to be submitted with bid.
- Documentation: Standard bid submission documents; terms mention generic ATC and absence of itemized BOQ; ensure compliance with buyer terms.
- Delivery terms: Specific dates and milestones are not disclosed; bidders should prepare for flexible scheduling within university norms.
- Penalties/Background: No explicit LDs stated; refer to ATC and general procurement clauses for performance-based penalties.
Key Specifications
-
Service category: Lump Sum Facility Management Services
-
Estimated contract value: ₹2,500,000
-
EMD amount: ₹25,000
-
BOQ: Not provided; require complete lump-sum pricing and service scope
-
No technical standards specified in tender data
Terms & Conditions
-
25% contract quantity/duration variation permitted at award and post-award
-
EMD of ₹25,000 required with bid submission
-
Lump Sum contract without BOQ items; requires holistic pricing
-
Delivery schedule and milestones not specified; bid implications
Important Clauses
Payment Terms
Lump-sum payment terms to be defined in contract; bid must propose clear monthly/quarterly payment structure aligned to service delivery
Delivery Schedule
No fixed milestones; bidders should propose activation timeline and service start date with risk mitigations
Penalties/Liquidated Damages
No explicit LDs in data; rely on ATC terms with standard government procurement penalties
Bidder Eligibility
-
Experience in providing facility management services for educational institutions
-
Sufficient financial capacity to support a ₹2.5 million contract
-
GST and PAN active; compliance with UP procurement norms
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - Abstact Estimate Of Proposed Jananayak Chandrashekhar University Ballia; Estimate Of Road Construction Work Using cememt bricks at the Miiyawaki forest and Construction work of the Boundary wall for the ..
Advisory Bank
HDFC Bank
ePBG Percentage
3%
ePBG Duration (Months)
1
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ballia
Delivery Pincodes
277001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Priyanka Singh Upadhyay | 277001,Jananayak Chandrashekhar University, Basantpur | Ballia | Uttar Pradesh | 277001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9841087.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar facility management contracts
Financial statements (last 2-3 years)
EMD payment receipt or instrument (₹25,000)
Technical bid documents outlining lump-sum pricing proposal
OEM authorizations (if sub-contracting specialized services)
Any compliance certificates as per buyer ATC
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for facility management tender in Ballia UP 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and ₹25,000 EMD with a lump-sum pricing proposal for the Ballia university facility management contract. Prepare a comprehensive service scope and ensure ATC compliance; address 25% quantity variation clause during award and post-award.
What documents are required for UP education facility management bid
Required documents include GST registration, PAN, 2–3 years of financials, experience certificates for similar contracts, EMD ₹25,000, and technical bid detailing lump-sum pricing plus service scope; OEM authorizations if subcontracting specialized tasks.
What are the service scope expectations for university facility management Ballia
Expect comprehensive campus FM services: cleaning, maintenance, security, utilities support, landscaping, waste management, and ancillary services under a single lump-sum contract; no BOQ items are provided, so bidders must define all scope and pricing clearly.
What is the EMD amount for Ballia UP facility management tender
The EMD specified is ₹25,000. Submit EM D via the prescribed instrument with the bid; ensure compliance with bank and UP procurement guidelines and include EMD details in the technical bid.
What delivery schedule is expected for UP university FM contract
No fixed milestones are stated; bidders should propose an activation/start date and a phased rollout plan, plus ongoing maintenance schedules, aligned to university calendar and campus operation hours.
What payment terms should bidders propose for lump-sum FM contract
Propose a clear lump-sum monthly or quarterly payment schedule tied to service delivery milestones; ensure terms align with government procurement norms and include mechanisms for variations up to 25% as per ATC.
Where to find bidder eligibility criteria for Ballia facility management tender
Eligibility includes prior FM experience with educational institutions, demonstrated financial stability, GST/PAN validity, and ability to provide lump-sum pricing with a defined scope and 25% variation clause.
How to ensure compliance with tender terms for UP education services
Review the ATC thoroughly, prepare a detailed lump-sum pricing schedule, collect all mandatory documents, and ensure the bid reflects the 25% variation clause, with a robust risk mitigation plan for campus operations.