Indian Army MT Spare Parts Tender Procurement 2026 – Service Centre & Inspection Terms, Is 550 Compliance 2026

Tender Overview

The procurement opportunity is issued by the Indian Army under the Department of Military Affairs for multiple MT Spare parts categories (MT Spare 1 to MT Spare 12). The tender references a framework for supply of MT spares, with an emphasis on post-acceptance conditions, service support, and pre‑award sample approvals. The bid requires establishing or demonstrating existing Functional Service Centre coverage within the state of each consignee location, and relies on a turnover threshold validated by audited statements. A notable differentiator is the explicit linkage between on-site vs carry-in warranty and the need for documented service center availability prior to payment release. The BoQ shows 12 items with non‑disclosed quantities, suggesting a broad, modular supply scope rather than a single SKU. The structure prioritizes reliability of after‑sales service, samples, and compliance with inspection processes, aligning with a defense procurement framework.

Technical Specifications & Requirements

• Service Centre Availability: Bidder/OEM must have a Functional Service Centre in the State of each consignee for carry-in warranty; if not present, establish within 30 days of contract award. Payment is contingent on documentary evidence of the centre.
• Inspection: Pre-dispatch and post-receipt inspections may be conducted by a nominated agency or Board of Officers; acceptance hinges on internal buyer verification.
• Advance Sample: Submit 1 advance sample within 5 days of contract award for buyer approval; buyer to respond with approvals or modifications within 7 days; bulk supply must reflect approved sample. If buyer delays, delivery period adjusts without LD. Major deviations may trigger fresh sampling or termination.
• Turnover Criteria: Bidder must demonstrate minimum average annual turnover over the last 3 years ending 31st March, evidenced by audited statements or CA/CoA certificate.

Terms, Conditions & Eligibility

• EMD/Financials: Turnover proofs must accompany bid; specific EMD not stated in available data but standard practice applies; ensure audited balance sheets or CA certificate for last 3 years.
• Delivery & Payment: Payment terms align with service center readiness and receipt of documentary evidence; sample approval timing directly influences delivery schedule.
• Samples & Compliance: All samples needed for testing are to be supplied free of cost unless otherwise stated; OEM authorizations and technical compliance are implied prerequisites.
• Inspection & Acceptance: Post-receipt inspection at consignee site or pre-dispatch as per ATC; ensure readiness for inspection by a board of officers or approved agency.
• Documentation: Prepare GST, PAN, turnover certificates, and relevant experience evidence to satisfy turnover criteria and eligibility.