EPFO Horticulture Services Tender East Singhbhum Jharkhand 2026 - Lump Sum Lawn Maintenance
Bid Publish Date
02-Sep-2026, 12:44 pm
Bid End Date
17-Sep-2026, 1:00 pm
Value
₹2,35,000
Location
Progress
Key Highlights
- • Dedicated service office required within Jharkhand state
- • 25% contract quantity/duration uplift option for lumpsum contracts
- • Toll-free service support and escalation matrix mandatory
- • On-site staff payroll payments before buyer reimbursement
- • No BOQ items listed; focus on ongoing garden and park maintenance
- • Locally accessible bidder with compliance documentation (PF/ESIC) expected
Tender Overview
Employees Provident Fund Organisation (EPFO) invites bids for Horticulture Services in East Singhbhum, Jharkhand 831001. The contract is lumpsum-based for maintenance of garden, lawn, field, nursery, park, potted/containter plants, landscaping, and related propagation activities, with an estimated value of ₹235,000. Scope includes regular upkeep, seasonal planting, pruning, irrigation, mulching, and garden development works. The tender emphasizes scope flexibility up to 25% and requires local service presence within the consignee state. Unique aspects include service-officer availability within the state and end-to-end payroll compliance by the successful bidder. This procurement targets qualified horticulture service providers capable of delivering consistent, on-site maintenance within EPFO premises.
Technical Specifications & Requirements
- Product/Service: Horticulture maintenance and landscaping services for gardens, lawns, nurseries, and parks.
- Location: East Singhbhum, Jharkhand 831001.
- Contract Type: Lump-sum service contract with option for up to 25% increase in quantity or duration.
- Service Deliverables: Lawn mowing, garden development, nursery maintenance, irrigation, pruning, pest management, seasonal planting, and container plant care.
- Provider Requirements: Office of service provider must be located in the state of the consignee; dedicated toll-free service support; escalation matrix for service issues.
- Payment of Salaries: Provider must pay staff salaries first; then claim reimbursement with statutory documents (PF, ESIC) and bank statements.
- Documentation & Compliance: Submit necessary service capability proofs and organizational compliance; no BOQ items are provided.
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in the available data; bidders should verify at bid submission.
- Scope Change: Scope/value may be increased up to 25% with consent; lump-sum contracts support expansion.
- Service Support: Dedicated/toll-free number required; escalation matrix to be supplied.
- Payroll Compliance: Salaries paid by bidder before reimbursement; supply PF/ESIC documentation with claims.
- Location Requirement: Office must be in the state of the consignee (Jharkhand).
- Contractor Eligibility: Prior horticulture maintenance experience recommended; supplier must demonstrate capability for on-site garden maintenance with prompt service.
Key Specifications
-
Horticulture maintenance and landscaping services for gardens, lawns, and nurseries
-
Estimated contract value: ₹235,000
-
Location: East Singhbhum, Jharkhand
-
25% scope/duration increase allowed
-
Dedicated local service office and toll-free support
Terms & Conditions
-
25% quantity/duration flexibility on contract
-
Office of service provider must be in Jharkhand
-
Staff salaries paid by bidder before claiming from EPFO
Important Clauses
Payment Terms
Provider pays staff salaries upfront; reimbursement claim with PF, ESIC and bank statements
Delivery Schedule
Lump-sum based service delivery with ongoing maintenance and seasonal works; no fixed BOQ schedule provided
Penalties/Liquidated Damages
Not explicitly stated in available data; bidders should confirm during bid stage
Bidder Eligibility
-
Indian bidder with valid horticulture maintenance experience
-
Demonstrable local office presence in Jharkhand
-
Compliance with PF/ESIC and financial stability requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Horticulture Service - Lumpsum based - General Maintenance of Garden/Lawn/Field/Nursery/Park, Maintenance of Potted/Container Plant, Development of Garden/ Lawn/ Field/ Nursery/ Park, Landscaping of Garden/ Lawn/ Field/ Nursery/ Park; Propagation of ..
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
3
Delivery Details
Delivery Locations
1
Delivery Cities
East Singhbum
Delivery Pincodes
831001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prashant Kumar | 831001,BHAVISHYANIDHI BHAWAN, AAMBAGAN, SAKCHI, JAMSHEDPUR-831001 | East Singhbum | Jharkhand | 831001 | Project / Lumpsum Based | - | Estimated number of plants to be maintained/cultivat ed as per scope of work : 150 |
Authority Records
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Documents 4
GeM-Bidding-9836140.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
Required Documents
GST certificate
PAN card
Experience certificates for horticulture maintenance
Financial statements demonstrating stability
Documentation for EMD/Security deposit (if applicable)
Technical bid documents showing service capabilities
OEM authorizations or vendor registrations (if required)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for East Singhbhum horticulture tender in 2026?
To bid, ensure your company has Jharkhand-based office, provide PF/ESIC documentation, GST, PAN, and experience certificates for garden maintenance. Prepare a Lump Sum quote of ₹235,000 and confirm the 25% scope upgrade option. Include toll-free service details and escalation matrix in the bid.
What documents are required for EPFO horticulture bid in Jharkhand?
Submit GST certificate, PAN card, experience certificates in garden maintenance, financial statements, EMD (if applicable), technical compliance documents, and any OEM authorizations. Include proof of local Jharkhand office and payroll compliance documentation for staff.
What are the technical expectations for landscaping and nursery work?
Expect on-site lawn mowing, garden development, irrigation, pruning, seasonal planting, and container plant care. The contract is lump-sum with 25% quantity/duration flexibility; ensure staff welfare and statutory compliance (PF/ESIC) with payroll handling documented.
What is the scope increase policy for this EPFO tender?
The buyer may increase contract quantity or duration by up to 25% at the time of contract issue and thereafter with consent. Vendors must agree to revised scope and value if invoked by the client while retaining terms.
What payment terms apply for staff salaries under this contract?
The service provider must pay salaries upfront and then claim reimbursement from EPFO along with PF/ESIC and bank statements. Ensure payroll records align with statutory requirements for timely payment and compliance.
Where should the bidder’s service office be located for eligibility?
The bidder must have an office located within the state of the consignee, i.e., Jharkhand, to ensure service accessibility and local compliance responsibilities during contract execution.
What standards or certifications are required for this horticulture bid?
No explicit standards are listed in the available data; bidders should confirm any required certifications during bid submission and provide evidence of horticulture capabilities, locally compliant payroll, and service support infrastructure.
How is service support structured for this EPFO tender?
Bidders must provide a dedicated toll-free number and an escalation matrix for service support. Ensure a responsive on-site maintenance plan and contactability for timely issue resolution within Jharkhand.