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Hqids Department Of Military Affairs South Andaman Tender 2026 - Quantity Variation 25% Clause

Bid Publish Date

22-Jul-2026, 5:37 pm

Bid End Date

01-Aug-2026, 6:00 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR
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Progress

Issue22-Jul-2026, 5:37 pm
AwardPending
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Quantity

45

Category

443-962-501-403

Bid Type

Two Packet Bid

Key Highlights

  • • Flexible quantity clause allowing ±25% variation at contract placement and during currency
  • • Delivery time extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum
  • • Location: South Andaman, Andaman & Nicobar 744101; isolated-region logistics implications
  • • No itemized BOQ details available; bidders should seek item-level clarifications and ensure readiness for multi-item procurement
  • • Mandatory compliance with option-based delivery terms and timing calculations

Categories 8

BREAK GEAR BRAKE HOSE FITTING TAIL LAMP BOOSTER HYDRAULIC BRAKE BRAKE SYSTEM FILTER RETAINERS

Tender Overview

Organization: Hqids, under the Department Of Military Affairs. Procurements announced for South Andaman, Andaman & Nicobar 744101 with a focus on bulk/multi-item supply under 6 BOQ items. The tender embeds an option clause allowing ±25% quantity variation at contracted rates, enabling adjustments at order placement and during contract currency. Delivery timing follows a formula tied to the original delivery period, with a minimum extension rule of 30 days. While specific item descriptions and estimated value are not disclosed, the structure indicates a high-volume supply contract with flexible quantities. The tender emphasizes compliance with the option clause and delivery-time calculations, signaling operational readiness for scale, logistics, and compliance across isolated territorial regions.

Technical Specifications & Requirements

  • BOQ Items: 6 total; all item specifics are not disclosed (N/A in description).
  • Quantity/Unit Details: Not specified for each item; overall contract allows quantity flexibility up to 25%.
  • Delivery Terms: Delivery period begins from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Delivery Extensions: Purchaser may extend delivery duration up to the original delivery period during option exercise.
  • Delivery Location: South Andaman, Andaman & Nicobar (744101).
  • Standards/Quality: Not specified in available data; bidders should prepare to align with typical government procurement quality expectations and verify any implied compliance.
  • Contractual Clauses: The clause explicitly requires bidders to comply with the option-based quantity adjustments and timing formulas.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in available data; bidders should confirm exact figure or method with the procuring entity.
  • Quantity Variation: Up to 25% increase/decrease at contract award and during currency at contracted rates.
  • Delivery Period: Calculated extension mechanism with a minimum of 30 days; base period defined by original delivery order.
  • Delivery Commencement: From the last date of the original delivery order; extended periods follow the option exercise.
  • Documentation: Since item specifics are not provided, ensure standard bid documents, vendor registration, and any department-specific forms are prepared for submission.
  • Compliance: Bidders must adhere to the option clause and delivery-time computations as specified by the buyer.

Key Specifications

  • BOQ items: 6 total with no item-level specifications disclosed

  • Quantity flexibility: up to 25% variation

  • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period

  • Minimum extension window: 30 days

  • Delivery location: South Andaman, Andaman & Nicobar 744101

  • No explicit standards or certifications specified in data; verify required government procurement compliance

Terms & Conditions

  • Option clause permits quantity variation up to 25% during award and currency

  • Delivery timeline follows a formula with minimum 30 days extension

  • EMD amount not disclosed; confirm exact value or exemption

Important Clauses

Option Clause – Quantity Variation

Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency, at contracted rates.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extension time computed via (increased quantity/original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; bidders should obtain explicit LD terms during tender clarification.

Bidder Eligibility

  • Eligible bidders must meet standard government procurement requirements

  • Proven experience in similar/related supply contracts

  • Financial stability and GST compliance substantiated in submission

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

443-962-501-403 , NK001816 , 442-053-740-074 , NK001849 , NK001839 , NK001823

Delivery Details

Max Delivery Days

20

Delivery Locations

1

Delivery Cities

South Andaman

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-South AndamanSouth Andaman--1220-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9647013.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 6 Items Sign in for GEM prices

#1

443-962-501-403

DIAPHRAM

12 nos Delivery: 10 days
#2

NK001816

SEVEN PIN PLUG

2 nos Delivery: 10 days
#3

442-053-740-074

T COUPLING

2 nos Delivery: 10 days
#4

NK001849

BRAKE BOOSTER PIPE

2 nos Delivery: 10 days
#5

NK001839

PARKING LIGHT

2 nos Delivery: 10 days
#6

NK001823

HOSE CLAMP

25 nos Delivery: 10 days

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar deployments

4

Financial statements / solvency proof

5

EMD payment proof (if applicable) or declaration of exemption

6

Technical bid documents as per organization norms

7

OEM authorizations or dealer endorsements (if required)

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid in the South Andaman tender for Department Of Military Affairs.

Bidders should submit GST registration, PAN, experience certificates, financial statements, and EMD as applicable, along with technical/commercial bids. Confirm the exact EMD amount from the buyer and prepare to address the 25% quantity variation and delivery-extension formula embedded in the terms.

What documents are required for Hqids procurement in Andaman 2026?

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD proof, technical bid, and OEM authorizations if mandated. Prepare vendor registration and any department-specific forms to ensure complete submission.

What is the 25% quantity variation clause in this tender?

The purchaser may adjust quantity by up to 25% at contract placement and during currency at contracted rates. Bidders should plan scalable production and logistics to accommodate possible increases or decreases within the specified band.

When is the delivery extension calculated for this procurement?

Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Extensions may occur during the currency of the contract as per buyer’s option.

What are the essential eligibility criteria for this procurement?

Applicants must demonstrate GST compliance, financial solvency, and experience in similar supply contracts. The tender requires adherence to option-based quantity adjustments and specified delivery-time calculations as part of eligibility and bid evaluation.

Where can bidders obtain item-specific BOQ details for this tender?

BOQ lists 6 items but currently shows N/A. Bidders should request clarification from the tendering authority for itemized descriptions, quantities, and any mandatory specifications before final submission.

What are the delivery location and logistical considerations for this tender?

Delivery must be to South Andaman, Andaman & Nicobar 744101. Plan for remote island logistics, potential port handling, and inventory management to align with the extension formula and possible quantity variations.

What standards or certifications are required for compliance?

No explicit standards are listed in the provided data. Bidders should verify any implied government procurement compliance and obtain typical certifications (if requested) during clarification, matching department expectations and regional regulatory requirements.

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