Hindustan Petroleum Corporation Ltd KLUBERSYNTH 8-30 HT SAM Procurement Tender 2026 India
Bid Publish Date
22-Sep-2026, 10:21 pm
Bid End Date
26-Sep-2026, 9:00 am
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. Product/Service: KLUBERSYNTH 8-30 HT SAM (goods supply only). Location: not specified; India-wide procurement context. Estimated Value: not disclosed; EMD: not disclosed. The contract includes a flexible quantity clause allowing up to 25% extra quantity during and after award, with delivery extensions calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders must align with GST rules as advised by the buyer. The scope emphasizes sole supply of goods and GST compliance. APTC/ATC terms are uploaded but not detailed here. Unique aspect: no BOQ items; procurement appears to be a straight purchase of a defined chemical/product category with price and delivery risk managed via option clause.
Technical Specifications & Requirements
- Product name/ category: KLUBERSYNTH 8-30 HT SAM. - Delivery scope: Only supply of Goods (no services). - Option clause: Quantity can increase by up to 25% during contract; delivery period adjustments apply. - GST handling: Purchaser says GST is to be checked by bidder; reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST. - Documentation for vendor setup: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank. - Invoice: Must be in consignee name with consignee GSTIN. - ATC: Buyer-uploaded ATC document referenced. - BOQ: No items listed; zero BOQ items. This tender primarily defines supply terms and compliance rather than technical specs.
Terms, Conditions & Eligibility
- EMD: Not disclosed in data; bidders should assume standard EMD as per vendor terms. - Delivery: Delivery period linked to last date of original delivery order; extended period has minimum 30 days and adjusts with the option clause. - GST considerations: Bidder bears GST applicability; reimbursement governed by actuals or lower rate. - Documents required: Copy of PAN, Copy of GSTIN, Copy of Cancelled Cheque, Copy of EFT Mandate; invoice must reflect consignee GSTIN. - Scope of supply: Only supply of goods; no installation or services. - ATC/ATC terms: ATC document uploaded; bidders should review for compliance. - Quantity flexibility: Purchaser reserves right to increase/decrease quantity by up to 25% at contract placement and during currency.
Key Specifications
-
- Product/service names: KLUBERSYNTH 8-30 HT SAM
-
- Quantity details: up to +25% of bid quantity at contract placement and during currency
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- Estimated value: not disclosed
-
- Experience requirements: not specified
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- Quality/standards: not specified beyond general GST compliance
Terms & Conditions
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Key Term 1: Quantity may be increased by up to 25% during contract
-
Key Term 2: GST handling is bidder's responsibility with actuals-based reimbursement
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Key Term 3: Documents required include PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rates (whichever is lower), with quoted GST percentage controlling limits
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time follows the option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; review ATC for LD details
Bidder Eligibility
-
Submit PAN and GSTIN with bid
-
Provide EFT mandate and banking details
-
Invoice must be in consignee name with consignee GSTIN
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ERRAND ENTERPRISES PRIVATE LIMITED Under PMA | Make : Kluber Lubrication Model : KLUBERSYNTH 8-30 HT SAM Title : KLUBERSYNTH 8-30 HT SAM | 25-09-2026 20:48:53 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ERRAND ENTERPRISES PRIVATE LIMITED Under PMA | Item Categories : KLUBERSYNTH 8-30 HT SAM |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
4160
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
KLUBERSYNTH 8-30 HT SAM
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
28
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 4160 | 28 | - |
Authority Records
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Documents 4
GeM-Bidding-9927542.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
GST invoice in consignee name with consignee GSTIN
ATC document (as uploaded by buyer)
Vendor Code Creation documents (if applicable)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for KLUBERSYNTH 8-30 HT SAM tender with HPCL in India?
To bid, ensure you submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate; prepare GST-compliant invoices in the consignee’s name with their GSTIN, and review the ATC document uploaded by HPCL. Expect up to 25% quantity variation and delivery extensions; ensure you can meet GST rules and supply-only scope.
What documents are required for HPCL KLUBERSYNTH tender submission?
Submit PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, and ensure invoices are issued in the consignee’s name with the consignee GSTIN. Review the ATC file uploaded by HPCL for any additional certifications or compliance needs.
What is the delivery period and option clause in HPCL tender?
Delivery begins from the last date of the original delivery order; the option clause allows up to 25% quantity increase during the contract and currency, with extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the GST requirements for HPCL KLUBERSYNTH procurement?
Bidders must assess GST applicability themselves; reimbursement will be at actuals or the lower of the applicable rate versus quoted GST. Ensure GSTIN registration and GST compliance for both the bidder and consignee in invoicing.
What is the scope of supply for this HPCL tender?
The scope is strictly the supply of goods; no installation or service components are indicated. The product is KLUBERSYNTH 8-30 HT SAM, with no BOQ items specified and a focus on meeting delivery and GST/compliance terms.
Which ATC document should bidders review for HPCL tender requirements?
Bidders should view the ATC document uploaded by HPCL; it contains contract-specific terms, conditions, and any special clauses beyond the basic tender data, including payment and delivery nuances.
What is the required invoicing format for HPCL procurement?
Invoices must be raised in the consignee’s name and include the consignee GSTIN. Ensure the GSTIN appears on the invoice and aligns with the GST details provided during vendor setup and EFT mandate validation.
Is there a BOQ for the HPCL KLUBERSYNTH tender?
No BOQ items are listed in the tender data; bidders should rely on the goods scope and quantity variation terms, and review ATC for any itemized requirements or minimum order quantities that may apply.