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GEM

Indian Army Department Of Military Affairs Cap/Bolt/Tank Cap Tender UDHAMPUR Jammu & Kashmir 2025

Bid Publish Date

23-Nov-2025, 12:06 pm

Bid End Date

03-Dec-2025, 1:00 pm

EMD

₹33,615

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

RA
Issue23-Nov-2025, 12:06 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

67

Category

Gear B

Bid Type

Two Packet Bid

Categories 22

ULTRASONIC EXAMINATION AIR CYLINDERS CLINKER GRINDER MOTOR COMPRESSORS FLEXIBLE PIPE HARVESTER SOCKET PETROLEUM PRODUCT POWER SENSOR FILTER RETAINERS GEAR BEARING SHELL THRUST STRAIN GAUGES ULTRASONIC TESTING SYSTEM FLUXMETERS BANJOES BUSH COLOUR DOPPLER MACHINE LI-ION BATTERY PETROLEUM FUELS SCREW COMPRESSORS MILITARY VEHICLE

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a range of mechanical components including Cap, Tank Cap, Bolt, Reflector, Gear B, Banjo Bolt, Plunger, Pipe, Bush, Adapter, Link Rod, Signal Lamp, Socket, Clip Oil. The procurement location is UDHAMPUR, JAMMU & KASHMIR - 182101. The tender specifies an EMD of ₹33,615 and a 14-item BoQ with items currently listed as N/A, indicating item-level quantities may be released during tender refinement. A key differentiator is the requirement for DEFENCE/ORD DEPOT registration and OEM Manufacturer Authorization. The vendor must adhere to GST compliance and submit a Banker EFT mandate. No start/end dates are disclosed in the data. This notice will attract bidders already registered with the defence procurement ecosystem.

Technical Specifications & Requirements

  • No product-specific specifications are provided; item names cover a broad range of mechanical components.
  • EMD amount: ₹33,615; the bid may require submission of EMD as per tender terms.
  • 14 BoQ items exist, but exact quantities and units are not disclosed (listed as N/A).
  • Mandatory registrations: DEFENCE ORG / ORD DEPOT; bidders must be registered before bid opening.
  • Documentation may include PAN, GSTIN, Cancelled Cheque, and EFT Mandate.
  • Authorization: For Authorized Distributors, OEM authorization/certification required.
  • Non-disclosure and option clause terms indicate confidentiality and potential quantity adjustments up to 50%.
  • GST handling is bidder’s responsibility with actuals or lower applicable rates.

Terms, Conditions & Eligibility

  • EMD: ₹33,615 (submission as per bid terms).
  • Registration: mandatory with Defence/O​RD DEPOT for the required goods category.
  • Enterprise documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • Manufacturer Authorization: OEM authorization for authorized distributors is mandatory.
  • Non-disclosure: Bidder must sign NDA on bid letterhead.
  • Option clause: Purchaser may increase/decrease quantity by up to 50% and extend delivery period with defined calculation.
  • GST reimbursement: as per actuals or applicable rates, whichever is lower, with cap at quoted GST.
  • Compliance: Bidder financial standing must avoid liquidation or bankruptcy; provide undertaking.

Key Specifications

  • EMD amount: ₹33,615

  • Registration with Defence/ORD DEPOT required

  • OEM authorisation required for authorized distributors

  • GST compliance by bidder; GST reimbursement as actual or lower rate

  • 14 BoQ items with no disclosed quantities (N/A)

Terms & Conditions

  • EMD amount of ₹33,615 must accompany bid submission

  • Mandatory DEFENCE/ORD DEPOT registration for eligibility

  • OEM authorization required for distributors; NDA to be uploaded

Important Clauses

Payment Terms

GST reimbursement as actuals or applicable rates (whichever is lower) and payment terms likely per Defence procurement norms; vendor to submit EFT mandate

Delivery Schedule

Option clause allows quantity +/-50% with extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied risk via option clause and NDAs; ensure compliance with Defence/ORD DEPOT terms

Bidder Eligibility

  • Registered with Defence/ORD DEPOT for the required goods/category

  • No liquidation or bankruptcy proceedings; provide undertaking

  • GSTIN and PAN active; GST compliance documented

  • OEM authorization required for authorized distributors

  • NDA compliance and vendor code creation documentation

Documents 5

GeM-Bidding-8624655.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Closed: 17 December 2024
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Cloth Filter,Fuel flexible pipe,Needle bearing,Speedometer cable rear,Banjo Bolt 22 MM,Banjo Bolt 2

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Closed: 18 October 2025
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PISTON RING SET,ROPE STARTER,SPARK PLUG,FUEL FLEXIBLE PIPE,CYL HEAD,CARBURETOR,CONNECTING ROD,BRASH

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Posted: 14 September 2025
Closed: 24 September 2025
GEM

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cap LV7/TMB/ 2525-5010-0106/ ASSY CAP 3 nos tyagir@tusker 45
2 Tank Cap 43/I-43/VFJ/ 170210/ TANK CAP (PETROL) 3 nos tyagir@tusker 45
3 Bolt LV7/T-815(HMV)/ 205-238-179-4/ WHEEL BOLT 2 nos tyagir@tusker 45
4 Reflector LV2/ICVS/ 8345720298662(34-28-343SB)/ REFLECTOR INDICTING CLEARANCE 5 nos tyagir@tusker 45
5 Gear B LV7/TATA/MAJ/ 2691-2601-0150/ ASSY G-600-6/6.58 GEAR BOS COMPLETE RHD 3 nos tyagir@tusker 45
6 Banjo Bolt LV7/STLN(VF)/ X-3105115/ BANJO BOLT (M16X1.5) 8 nos tyagir@tusker 45
7 Plunger LV7/TMB/ 2573-4310-6704/ GOVERNOR PLUNGER 6 nos tyagir@tusker 45
8 Pipe LV7/TMB/ 2525-0912-0127/ FUEL FLEXIBLE PIPE (FROM FUEL FILLER TO 2 nos tyagir@tusker 45
9 Bush LV7/TMB/ 2575-3220-3403/ BUSH 2 nos tyagir@tusker 45
10 Adapter LV7/TMB/ 2069-1817-9901/ ADAPTER ( FOR OIL PR. TRANSDUCER ) 3 nos tyagir@tusker 45
11 Link Rod LV7/TMB/ 2614-3010-0104/ ASSY LINK ROD 2 nos tyagir@tusker 45
12 Signal Lamp LV7/T-815/ 443-317-059-109/ FUEL SIGNAL LAMP 2 nos tyagir@tusker 45
13 Socket LV7/T-815/ 130-050-270-484/ BALL SOCKET 2 nos tyagir@tusker 45
14 Clip Oil LV7/STLN(VF)/ X-0805910/ CLIP OIL SEPARATOR HOSE 24 nos tyagir@tusker 45

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (if any)

4

Financial statements

5

EMD/Security deposit submission proof

6

Technical bid documents

7

OEM Manufacturer Authorization (for authorized distributors)

8

Cancelled cheque

9

EFT Mandate certified by bank

10

Non-Disclosure Declaration certificate on bidder letterhead

Reverse Auction Schedule

Completed

Start

06-Dec-2025, 8:00 pm

End

08-Dec-2025, 8:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1XCEL Enterprises(MII)   Under PMA Winner ₹6,65,925Item Categories : Cap,Tank Cap,Bolt,Reflector,Gear B,Banjo Bolt,Plunger,Pipe,Bush,Adapter,Link Rod,Signal Lamp,Socket
L2M/s Xtreme Auto (MII)   Under PMA₹6,66,603Item Categories : Cap,Tank Cap,Bolt,Reflector,Gear B,Banjo Bolt,Plunger,Pipe,Bush,Adapter,Link Rod,Signal Lamp,Socket
L3M/S. JAI BHARAT ENTERPRISES (MII)   Under PMA₹6,81,860Item Categories : Cap,Tank Cap,Bolt,Reflector,Gear B,Banjo Bolt,Plunger,Pipe,Bush,Adapter,Link Rod,Signal Lamp,Socket

🎉 L1 Winner

XCEL Enterprises(MII)   Under PMA

Final Price: ₹6,65,925

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on the Indian Army cap and bolt tender in Udhampur 2025

Bidders must register with the Defence ORD DEPOT, provide PAN and GSTIN, submit EMD ₹33,615, and furnish OEM authorization if acting as an Authorized Distributor. Include NDA and EFT Mandate. Ensure GST is calculated correctly and adhere to the option clause for quantity adjustments up to 50%.

What documents are required for the Indian Army defence procurement in Jammu

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and OEM Authorization if applicable. Also provide NDA, financial statements, and any prior experience certificates. Ensure vendor code creation is completed before bid opening and registration with Defence/ORD DEPOT is confirmed.

What are the technical specifications for the Army cap and bolt tender

No item-level specs are published; bidders must rely on item names listed (Cap, Bolt, Reflector, etc.). Ensure compliant sourcing through OEM authorization and Defence procurement standards. Monitor for BoQ updates where exact quantities and unit measures will be released, and ensure items meet general mechanical component standards.

When is the delivery timeline and option clause for quantity variation

The contract allows +/-50% quantity variation with the extension formula: (additional quantity/original quantity) × original delivery period, minimum 30 days. The delivery schedule may adapt to extended periods if options are exercised, with extension coordinated from the last delivery date.

What are the EMD and payment terms for the army procurement

EMD is ₹33,615. GST reimbursement follows actuals or lower applicable rates. Payments typically align to Defence norms; bidders must provide EFT Mandate. Ensure compliance with NDA and OEM authorization; under Defence procurement, payment terms may include milestone-based payments per contract.

How to obtain OEM authorization for authorised distributor status

Submit an official Manufacturer Authorization with OEM name, designation, address, email, and phone, along with your bid. The OEM authorization ensures eligibility for defence-category procurement; failure to provide may render the bid non-responsive. Ensure the authorization covers the exact product categories listed.

What is required for vendor code creation in this tender

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and NDA. Ensure inclusion of defence-specific registration documentation and proof of prior experience if asked. Vendor code creation is mandatory for bid submission; verify with the registration authority before bid opening.

What happens if the quantity increases by 50 percent

The purchaser may increase quantity up to 50% at contracted rates. The delivery period extends proportionally based on the additional quantity relative to the original delivery period, with a minimum 30-day extension. Plan for potential schedule shifts in logistics and production.