GEM

BPCL Lube Oil Analysis Services Three-Year Rate Contract Kochi Refinery Kerala 2025

Posted

21 Oct 2025, 05:09 pm

Deadline

31 Oct 2025, 06:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue21 Oct 2025, 05:09 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

ANALYSIS SERVICES SERVICES LUBE OIL

Tender Overview

Bharat Petroleum Corporation Ltd invites bids for a three-year rate contract for LUBE OIL ANALYSIS SERVICES at the Kochi Refinery (KR), Kerala. The project is non-divisible, with price bid item-wise and a bid validity of 180 days. The contract period spans 3 years from award, with applicability of standard GCC, security deposit, LD, and warranty/defect provisions. Bidders must adhere to the attached bid qualification documents and submit an undertaking per Annexure-A (TPIA) and Annexure-B (Bidder). The involvement of a NABCB-accredited Third Party Inspection Agency (TPIA) is mandated for certification and attestation. The scope emphasizes quality control and compliance, without BOQ items. This tender targets specialized analytical service providers capable of sustained performance at BPCL Kr.

Key Specifications

  • LUBE OIL ANALYSIS SERVICES for BPCL KR with estimated multi-year scope

  • Non-divisible service contract with 3-year duration

  • Bid validity 180 days; price bid in attached format

  • Security Deposit and Liquidated Damages applicable

  • TPIA NABCB accreditation (Type A) for attestation

  • Annexure-E undertakings required from successful bidders

Terms & Conditions

  • 3-year rate contract for lube oil analysis at BPCL Kochi Refinery

  • Non-divisible service contract; price bid item-wise

  • TPIA NABCB Type A accreditation and attestations required

Important Clauses

Payment Terms

Not explicitly detailed; standard GCC applies; security deposit to be furnished; LDs may apply for delays; price bid evaluated on attached format

Delivery Schedule

Contract validity 3 years from award; quantity/duration adjustments allowed up to 25% at contract issuance and post-issuance; site inspection queries handled pre-bid

Penalties/Liquidated Damages

LD applicable as per General Conditions of Contract; specific LD rates not disclosed in available data

Bidder Eligibility

  • Bidders must satisfy bid qualification documents attached

  • Must submit TPIA-certified BQ/Techno-commercial documents attested by TPIA

  • NABCB-accredited TPIA Type A attestation required

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in similar oil analysis projects

4

Financial statements (latest fiscal year)

5

Security Deposit/EMD payment evidence

6

Technical bid documents demonstrating compliance with LUBE OIL ANALYSIS

7

OEM authorizations or attestations if required

8

TPIA certification and attestation copies

9

Annexure-A (TPIA) undertaking

10

Annexure-B (Bidder) undertaking

11

Copies of BQ/Techno-commercial documents verified with originals and attested by TPIA

Frequently Asked Questions

How to bid for lube oil analysis services tender in Kochi?

Bidders must submit the undertaking per Annexure-E, provide NABCB TPIA Type A attestation, meet bid qualification criteria, and upload an itemised price bid. Ensure delivery terms align with a 3-year contract and all documents are attested by the TPIA, with price bid submitted in the specified format.

What documents are required for BPCL KR lube oil analysis tender 2025?

Submit GST and PAN, experience certificates for similar oil analysis work, latest financial statements, security deposit evidence, technical bid documents, OEM authorizations if needed, NABCB TPIA certificates, and Annexure-A/B undertakings, plus copies of BQ/Techno-commercial documents attested by TPIA.

What are the project duration and bid validity for BPCL KR tender?

The contract duration is 3 years from award, with a bid validity of 180 days. The quantity can be adjusted up to 25% at contract issue and again up to 25% post-issue as per buyer clause, subject to tender terms.

Which accreditation is required for the third-party inspection in BPCL KR tender?

The Third Party Inspection Agency must be NABCB-accredited and meet ISO/IEC 17020/25 Type A requirements; attestation must be current as of the date of tender evaluation.

What is the role of Annexure-E in BPCL lube oil tender?

Annexure-E requires bidders to submit a formal undertaking confirming compliance with all techno-commercial conditions; non-submission constitutes bid rejection as per tender terms.

What are the key penalties for non-performance in BPCL KR lube oil analysis tender?

Penalties include Liquidated Damages under the General Conditions of Contract and potential impact from Defect Liability Provisions; exact LD rates are defined in GCC and tender annexures.