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GEM

Government Engineering College Godhra Shell & Tube Heat Exchanger Tender Gujarat 2025

Bid Publish Date

18-Oct-2025, 12:04 pm

Bid End Date

20-Nov-2025, 3:00 pm

Value

₹35,000

Location

PANCH MAHALS , GUJARAT

Latest Corrigendum Available

Progress

Issue18-Oct-2025, 12:04 pm
Corrigendum13-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 14

TUBE WATER COOLED ENGINE BOILERS GEOTHERMAL POWER PROJECT HEATING EQUIPMENT SPARES POOL HEATER HEAT TRANSFER OIL SOLAR WATER SYSTEM SOLAR HEATING SOLAR WATER HEATER HOT AIR BOILER SOLAR GEYSER HEAT PUMP TURBO COMPRESSORS

Tender Overview

Organization: Government Engineering College Godhra, under the Technical Education department, seeks a Shell & Tube Heat Exchanger. Estimated value is ₹35,000 with potential quantity adjustments under the option clause. Location: Gujarat; procurement focuses on material specifications including tubesheet lining and conformance certificates. The tender includes post-award design approvals and on-demand test/certification documentation, with an emphasis on compliance with central/government laboratory test reports. A key differentiator is the requirement for Detailed Design Drawings approval within 5 days of award and post-approval modifications as needed. The contract contemplates supply/installation readiness via OEM-certified resources and includes an option for quantity variation up to 25%. Unique aspects include engineering design validation and centralized testing prerequisites prior to supply.

Technical Specifications & Requirements

  • Product category: Shell & Tube Heat Exchanger
  • Key specification: Tubesheet lining; materials meeting formal design criteria
  • Test reports: Copies of reports/certifications to be furnished on demand at time of supplies
  • Conformity proof: Availability of test reports from Central Govt/NABL/ILAC-accredited labs to prove specification conformity
  • Documentation: Detailed Design Drawings required for buyer approval within 5 days of contract award; buyer to approve or list modifications within 5 days
  • Experience requirement: Manufacturer/OEM must have 3 years of prior supply/manufacture experience to central or state government bodies
  • Delivery/installation: OEM-certified resources to carry out installation, commissioning, testing, and training as applicable
  • GST: Bidder to determine GST; reimbursement as per actuals or applicable rate, whichever is lower, capped to quoted GST rate

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract award or during the contract, with delivery timelines adjusted accordingly
  • Financial standing: Bidder must not be in liquidation or bankruptcy; must upload a related undertaking
  • Design drawings: Post-award design drawings require buyer approval within 5 days; delay in approval triggers rescheduling without LD penalties
  • Experience proof: Must have 3 years of regular government/PSU supply experience with applicable contracts; copies of contracts to be submitted
  • Installation responsibility: OEM-certified resources or OEM-authorized resellers must conduct installation, commissioning, and training
  • GST considerations: GST applicability to be self-assessed; reimbursement as per actuals or lower rate within quoted GST
  • Safety/quality: Certifications and test reports from recognized labs must be available on demand

Key Specifications

    • Product: Shell & Tube Heat Exchanger
    • Category: Material Specifications – Tubesheet lining
    • Tests: Availability of test reports from Central Govt/NABL/ILAC-accredited labs
    • Delivery: Approval of Detailed Design Drawings within 5 days of award; modifications list within 5 days
    • Experience: 3 years of regular government/PSU supply
    • Delivery terms: Option to increase/decrease quantity up to 25%; delivery timeline adjustments as specified

Terms & Conditions

  • Option clause allows ±25% quantity variation with corresponding delivery adjustments

  • 3 years government/PSU supply experience required; contracts to be submitted as proof

  • Detailed Design Drawings must be approved within 5 days of award; non-approval may shift delivery timeline without LD

Important Clauses

Payment Terms

GST payable by bidder; reimbursement based on actuals or lower quoted rate; payment terms not explicitly fixed in tender text

Delivery Schedule

Delivery aligned to approved drawings; extended delivery time computed if drawings approval delays occur; minimum 30 days default if extension needed

Penalties/Liquidated Damages

LD details are not explicitly stated; rescheduling allowed without LD for drawing approval delays

Bidder Eligibility

  • 3+ years of experience in supplying similar heat exchangers to Central/State Govt or PSU

  • Not in liquidation or bankruptcy; no active court receivership

  • OEM authorization or authorized reseller status for installation and commissioning

Documents 4

GeM-Bidding-8482218.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Material Specifications Tubesheet Lining Loose Lined Tantalum Sheet 0.5 Mm On Tubesheet Seal Welded With Tubes
Test Report/Certification Copies of reports and certifications to be furnished to buyer on demand at time of supplies Yes
Test Report/Certification Availability Of Test Report From Central Govt/Nabl/Ilac Accredited Lab To Prove Conformity To Specification Yes

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing 3+ years of government/PSU supply

4

Financial statements (as required by bidder)

5

EMD/Security deposit documents (if applicable under terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations or manufacturer certifications

8

Copies of test reports and conformity certificates (on demand)

Corrigendum Updates

2 Updates
#1

Update

13-Nov-2025

Extended Deadline

20-Nov-2025, 3:00 pm

Opening Date

20-Nov-2025, 3:30 pm

#2

Update

06-Nov-2025

Extended Deadline

13-Nov-2025, 3:00 pm

Opening Date

13-Nov-2025, 3:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the shell and tube heat exchanger tender in Gujarat 2025

Bidders must meet 3+ years of government/PSU supply experience, submit GST/PAN and financials, provide OEM authorization, and attach test certificates from NABL/ILAC labs. Ensure Detailed Design Drawings are approved within 5 days of award, with compliance to tubesheet lining specs and on-demand reports.

What documents are required for heat exchanger procurement in Godhra

Submit GST registration, PAN, 3+ years of govt/PSU supply contracts, financial statements, EMD proof, OEM authorization, technical bid, and test reports/certifications on demand. Include copies of contracts showing yearly quantities and conformity to tubingplate lining standards.

What are the technical specifications for the heat exchanger in this tender

Specifications include tubesheet lining under material specs and conformity with central govt/NABL/ILAC lab reports. Ensure availability of test reports proving specification conformity and provide Detailed Design Drawings for buyer approval within 5 days of award, with modifications as requested.

When is the delivery deadline after award for heat exchanger

Delivery timeline is tied to drawing approval; if drawings are approved promptly, standard final delivery follows. If buyer delays approval, the delivery period may shift without LD; option quantity may also adjust by up to 25% during contract execution.

What is the EMD requirement for the Gujarat heat exchanger tender

EMD details are not explicitly stated in the tender excerpt; bidders should rely on standard EMD norms for government tenders and be prepared to furnish security as per the governing procurement rules, along with GST considerations.

What are the GST and payment terms for this procurement

Bidder must determine GST; reimbursement will be as per actuals or lower of the quoted rate. Payment terms are not explicitly fixed; anticipate standard government terms—milestone-based payments upon delivery and acceptance, with GST handling per applicable rules.

Who can perform installation and commissioning for this heat exchanger

Installation/commissioning must be carried out by OEM-certified resources or OEM-authorized resellers; ensures conformity to approved drawings and testing requirements, with on-site training if applicable.

What is required to prove government procurement experience for this tender

Submit copies of contracts with Central/State Govt or PSU showing prior supply of similar heat exchangers for at least 3 years, including yearly quantity evidence and contract values to meet eligibility criteria.