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Hindustan Petroleum Corporation Ltd 14G Operator Housing & Valve Spare Sets Tender 2026

Bid Publish Date

13-Feb-2026, 6:14 am

Bid End Date

02-Mar-2026, 3:00 pm

EMD

₹20,000

Location

VADODARA , GUJARAT

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 6:14 am
Corrigendum20-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

22

Category

14G Operator Housing and complete assembly

Bid Type

Two Packet Bid

Categories 5

EQUIPMENT LIFTING EQUIPMENT WIRE ROPE VALVE BACTERIAL EXPRESSION VECTOR

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for multiple mechanical and service items including 14G Operator Housing and complete assembly, 18 inches 600 class valve spare set, 18 inches 150 class valve spare set, plus associated Service Visit charges and Lifting equipment charges. The tender carries an EMD of ₹20,000 and a flexible quantity option allowing up to a 25% increase in ordered quantity at contracted rates. Bidder selection will consider manufacturer presence, documentation completeness, and adherence to terms. The scope centers on supply of valve spare sets and related services, with emphasis on service support accessibility via dedicated toll-free numbers and a defined escalation matrix. The tender also adheres to MSE purchase preference rules where applicable. HPCL emphasizes documentation along with vendor code creation, PAN, GST, EFT mandates, and bank-certified mandates.

Technical Specifications & Requirements

  • Item scope includes: 14G Operator Housing and complete assembly, 18 inches 600 class valve spare set, and 18 inches 150 class valve spare set; plus Service Visit charges and Lifting equipment charges.
  • EMD: ₹20,000; Bid validity and delivery terms align with option clause, with delivery extension rules defined.
  • Service & Support: Dedicated toll-free support line; formal Escalation Matrix for service issues.
  • Documentation & Compliance: Mandatory upload of PAN, GSTIN, cancelled cheque, EFT mandate; adherence to ATC and corrigenda; vendor code creation is required.
  • Purchase Preference: MSE-based preference as per policy; opportunities to match L-1 within 25% value share.

Terms, Conditions & Eligibility

  • EMD: ₹20,000 (exact amount).
  • Option Clause: Quantity may vary ±25% during and after the contract; extended delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days.
  • Documents: PAN, GSTIN, cancelled cheque, EFT Mandate; certificates/qualifications must be uploaded.
  • Service Criteria: Dedicated toll-free service line and escalation matrix required.
  • Purchase Preference: MSE eligibility with proper documentary evidence; manufacturers only for product supply; service providers for services.

Key Specifications

  • Product/service: 14G Operator Housing and complete assembly

  • Valve spare sets: 18 inches, 600 class; 18 inches, 150 class

  • Delivery terms aligned with option clause; minimum 30 days extension

  • Service visit charges and lifting equipment charges included

  • Dedicated toll-free service line and escalation matrix

Terms & Conditions

  • EMD amount ₹20,000 and submission with bid

  • Option clause allows ±25% quantity variation

  • MSE purchase preference with eligibility evidence

Important Clauses

Payment Terms

No explicit payment schedule provided; rely on standard HPCL terms and contract.

Delivery Schedule

Delivery period governed by option clause; extended time formula with 30-day minimum.

Penalties/Liquidated Damages

Official LD/penalties not detailed; refer to ATC and contract terms.

Bidder Eligibility

  • Manufacturer eligibility for goods; traders excluded for MSE preference

  • Evidence of GST registration, PAN, and financial stability

  • Ability to provide dedicated service support and escalation contact

Documents 5

GeM-Bidding-8971342.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 14G Operator Housing and complete assembly As per tender terms and condition 1 each bhargavchauhan 84
2 18 inches 600 class valve spare set As per tender terms and condition 1 each bhargavchauhan 84
3 18 inches 150 class valve spare set As per tender terms and condition 1 each bhargavchauhan 84
4 Service Visit charges As per tender terms and condition 3 man-day bhargavchauhan 84
5 Lifting equipment charges As per tender terms and condition 16 hrs bhargavchauhan 84

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate (bank-certified)

5

Certificates/qualifications relevant to bid

6

OEM authorizations (if applicable)

7

Documentation for vendor code creation

Corrigendum Updates

2 Updates
#1

Update

20-Feb-2026

Extended Deadline

02-Mar-2026, 3:00 pm

Opening Date

02-Mar-2026, 3:30 pm

#2

Update

20-Feb-2026

Extended Deadline

02-Mar-2026, 2:00 pm

Opening Date

02-Mar-2026, 2:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid in HPCL valve spare set tender 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with the bid. Ensure compliance with ATC and corrigenda, and provide vendor code creation documents. The offer should include 18 inch 600 class and 18 inch 150 class valve spare sets, plus service charges and lifting equipment charges.

What are the EMD and payment terms for HPCL procurement?

EMD is ₹20,000. Payment terms align with the contract; ensure submission of EFT mandate and bank details. The option clause allows ±25% quantity variation, with delivery time adjustments and minimum 30 days additional time when extended.

Which documents are mandatory for HPCL vendor submission?

Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate, and any required certificates. Upload OEM authorizations if applicable and ensure ATC/corrigendum compliance for acceptance of the bid.

What strategic benefits do MSE bidders gain in HPCL tender?

MSE bidders may receive purchase preference per policy if they are manufacturers for goods or service providers, with eligibility evidence. If L-1 is outside MSE, within 15% margin, MSE sellers may be matched for 25% contract value.

What are the technical items covered in HPCL 2026 tender?

Technical scope includes 14G Operator Housing and complete assembly, 18 inch 600 class valve spare set, 18 inch 150 class valve spare set, plus service visit charges and lifting equipment charges. Separate BOQ lines are listed as N/A but the items are specified above.

What service support requirements accompanies HPCL tender?

Bidder must provide a dedicated toll-free service line and an Escalation Matrix with contact numbers for prompt service support, ensuring rapid issue resolution during contract execution.

When can delivery extend according to HPCL option clause?

Delivery can extend when the option clause is exercised, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may be up to the original delivery period.

What is the scope of lifting equipment charges in HPCL tender?

Lifting equipment charges are included as a separate item in the tender; bidders should bid separately for these charges along with valve spare sets and service charges to form the total contract value.