BEML Department of Defence Production Tender for Spare Parts (5 Items) at Kolar Gold Fields, Karnataka 2026
Progress
Tender Overview
Organization: Bharat Earth Movers Limited (BEML) – Department of Defence Production. Location: KOLAR, KARNATAKA 563101. Category: 1NUT, 2DRUM STEERING CLUTCH, 3BOLTSS, 4GASKET, 5PUMPSS. Procurement scope: 5 project items, with delivery to BEML Limited KGF Marketing Stores Spares, BEML Nagar, Kolar Gold Fields. Delivery/extension: Quantity may vary up to 50% of bid quantity during contract; extended delivery time calculated as (additional/original) × original delivery period, minimum 30 days. Vendors must be approved BEML vendors; vendor registration available on bemlindia.in. Bids require separate price break-up in Commercial bid and technical bid detailing only technical specs. Unique requirement: signed documents with firm seal on all NIT/specifications. This tender targets vendors previously supplying items to BEML/MKTG DIVISION KGF.
Technical Specifications & Requirements
- Documentation split: Upload price break up in commercial bid; upload only technical specifications in technical bid.
- Bid integrity: Price details visible only in Commercial bid; misposting in Technical bid may cause rejection.
- Sign-off requirement: All documents must be signed with seal of the firm; NIT and SPECIFICATION DOCUMENTS must be filled and sealed on all pages.
- Delivery address: BEML Limited KGF, Marketing Stores Spares, BEML Nagar, KGF-563115.
- Eligibility condition: Only vendors already supplying the tendered items to BEML/MKTG DIVISION KGF are eligible; new vendors must visit bemlindia.in for registration.
- Attachments: Relevant documents required; unrelated attachments may lead to rejection.
Terms & Eligibility
- Option clause: Purchaser may increase/decrease quantity up to 50% during order and currency; delivery period recalculated accordingly with a minimum extension of 30 days.
- ATC requirements: Upload price break-up; ensure separate technical and commercial bids; sign with firm seal; complete NIT/specification forms.
- Vendor eligibility: Approved BEML vendors only; existing vendors with prior supply to BEML/MKTG DIVISION KGF preferred.
- Registration: New vendors must complete registration process on the official BEML website to participate.
- Contact: For clarification, reach The DGM (PURCHASE), BEML Ltd., Marketing Division, KGF, Karnataka.
Key Specifications
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- Product/Service Names: 5 project items listed under Category: 1NUT, 2DRUM STEERING CLUTCH, 3BOLTSS, 4GASKET, 5PUMPSS
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- Quantities: Not specified in BOQ; quantity variation allowed up to 50% of bid quantity
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- EMD/Estimated Value: Not specified
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- Delivery Location: BEML Limited KGF Marketing Stores Spares, BEML Nagar, Kolar Gold Fields, Karnataka 563115
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- Vendor Eligibility: Approved BEML vendors for KGF division; new vendors must register via bemlindia.in
-
- Bid Submission: Separate price break-up in Commercial bid; Technical bid limited to technical specs and related documents
Terms & Conditions
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Option quantity: up to 50% increase/decrease at contract; delivery period extended proportionally with minimum 30 days
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Price break-up must be provided in commercial bid; technical bid must exclude price details
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All documents must be signed with firm seal; NIT/spec forms to be completed and sealed
Important Clauses
Payment Terms
Not specified in the tender data
Delivery Schedule
Delivery period governed by original delivery order; extended time computed as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in the tender data
Bidder Eligibility
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Vendors already supplying the tendered items to BEML/MKTG DIVISION KGF are eligible
-
New vendors must complete vendor registration at bemlindia.in
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Bidders must sign all NIT and specification documents with company seal
Tender Data
Bid Details
Quantity
87
Category
1NUT
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
1NUT , 2DRUM STEERING CLUTCH , 3BOLTSS , 4GASKET , 5PUMPSS
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
KOLAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KOLAR | KOLAR | - | - | 31 | 60 | - |
Authority Records
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-10022818.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
1NUT
NUT
2DRUM STEERING CLUTCH
DRUM STEERING CLUTCH
3BOLTSS
BOLTSS
4GASKET
GASKET
5PUMPSS
PUMPSS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 1NUT | NUT | 31 | pieces | mohan_k@beml | 60 | |
| 2 | 2DRUM STEERING CLUTCH | DRUM STEERING CLUTCH | 2 | pieces | mohan_k@beml | 61 | |
| 3 | 3BOLTSS | BOLTSS | 46 | pieces | mohan_k@beml | 62 | |
| 4 | 4GASKET | GASKET | 6 | pieces | mohan_k@beml | 63 | |
| 5 | 5PUMPSS | PUMPSS | 2 | pieces | mohan_k@beml | 64 |
Categories
5
Required Documents
GST certificate
PAN card
Experience certificates (previous supply to BEML/MKTG DIVISION KGF preferred)
Financial statements (as applicable)
EMD/Security deposit details (if applicable)
Technical bid documents detailing technical specifications
OEM authorizations (if applicable)
Signatures and company seal on all NIT & SPECIFICATION DOCUMENTS
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for BEML KGF spare parts tender in Karnataka 2026
Bidders must be approved BEML vendors or complete registration at bemlindia.in. Prepare separate technical and commercial bids: technical bid with specifications only, commercial bid with price break-up. Include signed NIT/spec forms and vendor seal. Ensure delivery to BEML Limited KGF, and observe the 50% quantity option clause.
What documents are required to participate in the BEML KGF tender 2026
Submit GST certificate, PAN, experience certificates (preferably with BEML supply), financial statements, EMD details (if applicable), technical bid documents, OEM authorizations if any, and signed NIT/specification documents with the firm seal. Ensure all pages are signed and seal-stamped.
What are the delivery terms for the BEML KGF project items
Delivery period starts from the last date of the original delivery order; if the quantity increases, the extended period is (additional/original) × original delivery period, with a minimum extension of 30 days. Purchaser may extend up to 50% more quantity at contracted rates during currency.
Which vendors are eligible to quote for BEML KGF tender 2026
Only approved BEML vendors for the KGF division may quote. New vendors must visit bemlindia.in for registration and follow the documented vendor onboarding process to become eligible.
What is the importance of price break-up in the BEML KGF bid
Price break-up must be uploaded in the Commercial bid; the Technical bid must exclude price details to avoid rejection. This separation ensures compliance with evaluation rules and prevents premature price disclosures.
How to contact for clarifications on the BEML KGF tender
For clarifications, contact The DGM (PURCHASE), BEML Limited, Marketing Division, KGF, Karnataka. Use the provided address and official email/phone listed in the ATC for authoritative guidance.
What are the delivery address details for BEML KGF items
Deliveries must be made to: BEML Limited KGF Marketing Stores Spares, BEML Nagar, Kolar Gold Fields 563115, Karnataka. Ensure proper packaging and endorsed delivery notes reflecting item categories.
What constitutes eligible product categories for the BEML KGF tender
Eligible categories include 1NUT, 2DRUM STEERING CLUTCH, 3BOLTSS, 4GASKET, and 5PUMPSS. Suppliers should demonstrate capability to provide these project items with relevant prior experience and certifications where applicable.