ESIC X-Ray Detectable Gauze Swab/Laparotomy Sponge Tender Gurgaon Haryana 2026 – 3 Years Shelf Life & 25% Quantity Option
Progress
Tender Overview
Employees' State Insurance Corporation (ESIC), Gurgaon, Haryana, invites bids for X-Ray Detectable Gauze Swab/Laparotomy Sponge (V2). Estimated value is ₹304,000. The procurement location is Gurgaon, Haryana 122001. The scope covers basic surgical consumables used in operative environments, with a focus on radiopaque swabs compatible with standard laparotomy procedures. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, and delivery timelines align to order milestones. Eligible bidders must meet government procurement experience criteria and provide OEM authorization where applicable. A key differentiator is the requirement for shelf life of minimum 3 years, with a minimum 3/4th usable shelf life at supply. This tender emphasizes compliance with chain of custody, quality, and regulatory norms during government medical supply.
Technical Specifications & Requirements
- Product category: X-Ray Detectable Gauze Swab / Laparotomy Sponge (V2)
- Quantity/scale: not disclosed in BOQ; unit price to be offered at contract; delivery against order
- Shelf life requirement: minimum 3 years; at supply, 3/4th usable shelf life should be available
- Delivery terms: standard government delivery; option to adjust quantity up to 25% of bid/contract quantity
- Experience requirements: bidder or OEM must have at least 3 years of regular supply to Central/State Govt Organizations or PSUs
- Manufacturer authorization: required if bidding through authorized distributor; include OEM authorization details
- Compliance and relationships: disclose any ESIC officer-relatives or financial interests to avoid bid cancellation
- Quality/standards: no specific standards listed; bidders should highlight conformity with general surgical consumable quality norms and OEM specifications
Terms, Conditions & Eligibility
- EMD: amount not disclosed in tender data; bidders must verify and prepare as per ATC
- Experience criteria: minimum 3 years of supplying similar category products to govt bodies; provide contracts/supporting copies
- Delivery: delivery schedule linked to purchase orders; extended time calculations apply for option quantities
- Payment terms: not specified; bidders should anticipate government payment norms and specify terms in bid
- Documents: submit OEM authorization, GST, PAN, experience certificates, financial statements, and relevant contract copies
- Shelf life clause: ensure minimum 3 years shelf life with at least 3/4th usable on delivery
- Relationship disclosure: declare any ESIC officer-relatives to avoid bid cancellation
Key Specifications
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Product: X-Ray Detectable Gauze Swab / Laparotomy Sponge (V2)
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Estimated value: ₹304,000
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Shelf life: minimum 3 years; 3/4th usable at supply
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Quantity variation: up to 25% of bid/contract quantity
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Experience: 3 years of regular govt/PSU supply
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Authorization: OEM authorization required for distributors
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Delivery: per purchase order, with potential extended delivery as per option clause
Terms & Conditions
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Option clause allows up to 25% quantity variation during contract
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3 years of govt/PSU supply experience required
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OEM authorization mandatory when bidding through authorized distributor
Important Clauses
Payment Terms
Not specified in tender; bidders should specify terms in bid and align with govt norms
Delivery Schedule
Delivery to commence upon last date of original delivery order; extra time rules apply under option clause
Penalties/Liquidated Damages
Not specified; bidders should confirm LD terms in bid submission per ATC and contract rules
Bidder Eligibility
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3+ years supplying similar surgical consumables to govt/PSU
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Authorized OEM authorization if bidding via distributor
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Compliant with shelf life and quality requirements (3 years minimum)
Tender Data
Bid Details
Quantity
15200
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
X-Ray Detectable Gauze Swab/Laparotomy Sponge (V2) (Q2)
Pre-Bid & Qualification
Pre-Bid Date
21-09-2026 12:00:00
Pre-Bid Venue
ESIC Hospital, Conference Room, 4th Floor, Address: Sec-03- IMT, Manesar, Dist- Gurugram, Haryana vc link- https://meet.google.com/ktk-cfvg-tuh
Delivery Details
Max Delivery Days
8000
Delivery Locations
1
Delivery Cities
ESIC Hospital
Delivery Pincodes
122050
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dr. Shalini Trivedi | 122050,ESIC Hospital, Plot No. 41, Sector 03, IMT, Manesar | ESIC Hospital | - | 122050 | - | 8000 | - |
Authority Records
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Documents 4
GeM-Bidding-9657141.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates showing govt/PSU supply of similar products for at least 3 years
Financial Statements (latest 2-3 years)
EMD/Security Deposit (as applicable by ATC)
Technical Compliance Certificates (OEM authorization if bidding through distributor)
OEM Authorization/Dealership Certificate with contact details
Bid Bond or equivalent as per tender terms
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the ESIC X-Ray detectable gauze swab tender in Gurgaon?
Bidders should ensure 3 years govt/PSU supply experience, obtain OEM authorization for distributors, and submit GST, PAN, financials, experience contracts, and shelf-life certificates. The bid requires compliance with the shelf-life clause of 3 years and 3/4 usable life at delivery, with option for 25% quantity variation.
What documents are required for ESIC surgical swab procurement in Haryana 2026?
Required documents include GST certificate, PAN, 3+ years govt/PSU experience certificates, financial statements, OEM authorization, and EMD details as per ATC. Also include contract copies showing similar supply to govt bodies and sustainability of shelf-life requirements.
What are the technical requirements for X-Ray detectable gauze swabs in this bid?
Product is X-Ray Detectable Gauze Swab / Laparotomy Sponge (V2). While detailed specs are not listed, bidders should demonstrate radiopaque material compatibility, medical-grade sterility, and OEM-specified dimensions with adherence to 3-year shelf-life rule and 3/4 usable life at delivery.
What is the shelf-life requirement for ESIC surgical sponges in this tender?
The tender mandates a minimum shelf life of 3 years, and on delivery, at least 3/4th usable shelf life should be available. Bidders must certify shelf-life validity with every lot and provide expiry details in the bid pack.
What is the quantity variation allowed under the ESIC ATC for this tender?
The purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid or contracted quantity, both at initial contract and during the currency of the contract at contracted rates.
What experience criteria must bidders meet for ESIC upholstery of medical consumables in 2026?
Bidder or OEM must have continuously manufactured and supplied the same category products to central or state govt organizations or PSUs for at least 3 years prior to bid opening, with contract copies submitted as evidence.