Hindustan Petroleum Corporation Ltd Gym Equipment Tender Visakhapatnam Andhra Pradesh 2026 - Functional Trainer & Smith Machine Standards
Bid Publish Date
19-Sep-2026, 8:41 pm
Bid End Date
05-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The procurement covers a range of gym equipment including Functional Trainer (Q4), Multi Adjustable Bench (V2) (Q3), 45 degree Leg Press or Hack Squat Machine (Q3), Smith Machine (Version 2) (Q3), Multi Hyper Extension Machine (Q4), Selectorized Bicep Curl Machine (Q3), and Aerobic Stepper (V2) (Q3), to be supplied at the Visakhapatnam, Andhra Pradesh facility. The BOQ lists zero quoted item count, and the tender emphasizes a quantity-flexible policy with a possible ±25% adjustment during contract execution. Tender terms require strict adherence to declared conditions and supplier declarations, with a focus on compliance and capability for gym equipment installation. Unique aspects include the Buyer’s option to scale orders and extended delivery planning aligned to the original delivery period. This tender targets suppliers with fitness equipment manufacturing or distribution capabilities in Andhra Pradesh and surrounding regions, seeking government procurement engagement for HPCL facilities. Tender in Visakhapatnam and HPCL procurement context drive eligibility and readiness for equipment supply.
Technical Specifications & Requirements
- Product categories: Functional Trainer, Multi Adjustable Bench, Leg Press/Hack Squat, Smith Machine, Multi Hyper Extension, Selectorized Bicep Curl, Aerobic Stepper
- Quantities/Variation: Option to increase/decrease quantity up to 25% of bid/contracted quantity; extension rules apply with minimum 30 days if delivery period extended
- Delivery policy: Delivery period begins from the last date of the original delivery order; extended timelines adjust with the option clause
- Standards/Compliance: Not specified in tender data; bidders should verify post-award quality and compatibility with HPCL facilities
- Documentation expectations: Required PQC documents and ATC-compliant declarations; UDYAM certificate if applicable; holiday listing declaration; land border declaration
- BOQ status: No items listed in the current BOQ; submission must align with product categories and HPCL requirements
- OEM/Branding: No explicit brand mandate; focus on functional fitness equipment compatibility and installability at Visakhapatnam site
Terms, Conditions & Eligibility
- EMD: Not disclosed in available data; bidders should confirm at bid submission stage
- Delivery deadline: Not fixed in data; option clause governs delivery cadence alongside original delivery period
- Payment terms: Not specified in provided terms; verify during post-award documentation and contract negotiation
- Documents for submission: Nil Deviation to tender terms; PQC documents; Land Border Declaration; Holiday listing/Banned declaration on company letterhead; UDYAM certificate if applicable
- Flexibility clause: Purchaser may adjust quantities up to 25% during contract; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with minimum 30 days
- Warranty/Penalties: Not detailed in supplied terms; verify warranty/LD provisions during contracting
- ATC/ATC-Doc: Bid-specific ATC attached; ensure compliance with all bidder declarations
Key Specifications
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Product/service names: Functional Trainer (Q4), Multi Adjustable Bench (V2) (Q3), 45 degree Leg Press/Hack Squat Machine (Q3), Smith Machine (Version 2) (Q3), Multi Hyper Extension Machine (Q4), Selectorized Bicep Curl Machine (Q3), Aerobic Stepper (V2) (Q3)
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Quantities: Overall quantity subject to ±25% variation during contract; delivery timeline adjusts accordingly
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Delivery/Installation: Site at Visakhapatnam, Andhra Pradesh; installation readiness implied by gym equipment categories
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Quality/Compliance: No explicit standard numbers in data; bidders should ensure equipment meets typical gym equipment safety and performance expectations
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Experience/Capability: Supplier must provide PQC documents and ATC-compliant declarations; UDYAM certificate if applicable
Terms & Conditions
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Option to increase/decrease order quantity by up to 25% during contract
-
Delivery period commencement from last date of original delivery order with extended-period rules
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Mandatory documents include land border declaration, holiday listing, PQC, and UDYAM if applicable
Important Clauses
Delivery & Quantity Flexibility
采购方可在合同期间就数量进行±25%的增减，且交货时间以原始交货期为基准并在扩展期内按公式调整，最低30天.
Mandatory Submission
供应商须提交Nil Deviation、PQC相关文件、陆境界线声明、假日清单声明、以及如适用的UDYAM证书等文件.
ATC Compliance
投标方需遵守买方提供的ATC条款，提交经签署的相关文件以证明符合特定技术与合规要求.
Bidder Eligibility
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Experience in supplying or installing gym equipment at institutional or corporate facilities
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Ability to meet on-site installation and ongoing maintenance expectations
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Compliance with land border declarations and anti-ban declarations where required
Tender Data
Bid Details
Quantity
14
Category
Multi Adjustable Bench (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Functional Trainer (Q4) , Multi Adjustable Bench (V2) (Q3) , 45 degree Leg Press or Hack Squat Machine (Q3) , Smith Machine (Version 2) (Q3) , Multi Hyper Extension Machine (Q4) , Selectorized Bicep Curl Machine (Q3) , Aerobic Stepper (V2) (Q3)
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Marada Gowri Sankara Rao | 530003,Hindustan petroleum Corporation Limited, Visakha Retail Regional Office ,Petro Nilayam,Opp. : A.U.-In Gate Visakhapatnam 530 003 | Visakhapatanam | Andhra Pradesh | 530003 | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-9910000.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
Corrigendum Updates
1 Update Update
Extended Deadline
05-Oct-2026, 9:30 am
Opening Date
06-Oct-2026, 9:30 am
Required Documents
Nil Deviation to Tender terms and conditions
PQC related documents and other documents requested in ATC
Duly signed and filled Land Border Declaration
Holidaylisting/ Banned declaration on your letter head
UDYAM certificate, if applicable
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid on the gym equipment tender in Visakhapatnam with HPCL 2026?
Bidders must submit Nil Deviation to tender terms, PQC documents, Land Border Declaration, Holiday listing, and UDYAM certificate if applicable. Ensure compliance with ATC clauses, provide equipment categories listed (Functional Trainer, Smith Machine, etc.), and be prepared for ±25% quantity adjustments with delivery timelines per contract.
What documents are required for HPCL Visakhapatnam gym tender submission?
Required documents include Nil Deviation to tender terms, PQC documents, Land Border Declaration, Holiday listing/Banned declaration, and UDYAM certificate if applicable. Ensure all documents are on company letterhead where specified and signed before upload.
What equipment categories are covered in the Visakhapatnam HPCL tender?
Equipment categories include Functional Trainer (Q4), Multi Adjustable Bench (V2) (Q3), 45 degree Leg Press/Hack Squat (Q3), Smith Machine (Version 2) (Q3), Multi Hyper Extension (Q4), Selectorized Bicep Curl (Q3), and Aerobic Stepper (V2) (Q3). Ensure installation readiness for each category.
Are there any quantity variation rules for HPCL gym equipment procurement?
Yes. The Purchaser may increase or decrease the quantity up to 25% of the bid/contracted quantity during contract placement and throughout the currency, with the extended delivery period calculated by the given formula and a minimum of 30 days.
What standards or certifications are required for HPCL gym equipment bids in 2026?
The tender data does not specify exact standards; bidders should ensure equipment meets general safety and performance benchmarks for gym machines and align with ATC declarations. Verify any ISI/ISO expectations during post-award negotiations.
What is the delivery schedule expectation for Visakhapatnam HPCL tender?
Delivery starts from the last date of the original delivery order. If quantity increases, the extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days and possible further extension up to the original period.
What is required for UDYAM certification in this HPCL procurement?
UDYAM certification is required if applicable; bidders should provide the certificate to support MSME or microenterprise eligibility, along with PQC and other ATC-compliant declarations for the HPCL Visakhapatnam gym equipment tender.
What is the submission process for ATC documents in this HPCL tender?
Submit the bidder-completed ATC document alongside the technical bid. Ensure Nil Deviation and PQC declarations, plus all required declarations, are uploaded correctly. Failure to comply may result in bid rejection or disqualification.