Office Of Js And Chief Administrative Officer Defence Department Sports Equipment Procurement 2025 – ISI/AAA-TRTL Standards

Tender Overview

The Office Of Js And Chief Administrative Officer, under the Defence Department, is seeking procurement of multi-discipline sports equipment across 16 BOQ items, covering disciplines such as basketball, boxing, cricket, cycling, football, wrestling, and more. Estimated value and item-specific quantities are not disclosed. The initiative aims to establish or expand a compliant supplier network with mandatory service centers, and a robust turnover profile. Unique factors include a 25% +/- quantity option during and after contract award at contracted rates, and a requirement to create Vendor Codes with specified documentation. This opportunity targets suppliers capable of establishing local service infrastructure and meeting statutory compliance for government procurement.

Technical Specifications & Requirements

• No explicit product specifications are provided in the tender text; bidders must infer scope from BOQ item descriptions and category listing (16 items across multiple sports).
• Key implicit requirements include the ability to establish a Functional Service Centre in the state of each consignee’s location within 30 days of award, or demonstrate on-site warranty coverage where applicable.
• Financial viability criteria mandate a minimum average annual turnover over the last 3 years (exact value disclosed in bid document) and provided audited balance sheets or CA/Cost Accountant certificates.
• OEM turnover criteria apply to the offered product line, with documented turnover evidence for the same period.
• Bidder must submit PAN, GSTIN, canceled cheque, and EFT mandate for Vendor Code creation; ensure readiness to furnish these documents with the bid.
• The option clause allows quantity adjustments up to ±25% at contract, with delivery time recalculated per provided formula and minimum 30 days.

Terms, Conditions & Eligibility

• EMD amount: not disclosed in the data; verify in the bid document.
• Delivery: extension mechanisms exist via option clause; delivery timing originates from the last date of the original delivery order.
• Payment terms: not specified in the supplied data; confirm in the tender document.
• Documents to accompany bid for Vendor Code creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank.
• Service centre requirement: if not existing, establish within 30 days of award; payment release contingent on evidence of functional service centre.
• Turnover criteria: minimum average annual turnover for last 3 years; provide audited balance sheets or CA/Cost Accountant certificates.
• OEM turnover: must meet the specified three-year average turnover criteria with supporting documents; data to be verified in bid.