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Western Coalfields Limited Tender for Electrical Spare Parts & Components (2013-2033) 2026

Bid Publish Date

13-Feb-2026, 4:53 pm

Bid End Date

27-Feb-2026, 5:00 pm

EMD

₹1

Value

₹23,21,914

Location

YAVATMAL , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 4:53 pm
Corrigendum23-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3517

Category

DUMP SWITCH, Part No. 953EG87387

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity variation clause enabling up to 25% change in order quantity
  • • Online EMD and payment via RTGS/NEFT to WCL WANI NORTH AREA
  • • MSE preference policy with manufacturer requirement to avail benefits
  • • Broad item scope including Toggle switches, battery terminals, halogen bulbs, relays, lamps, wiring, and circuit breakers
  • • Delivery terms tied to last delivery order date with a minimum extension of 30 days
  • • No specific technical standards or IS/ISO codes listed in provided data
  • • BOQ shows 27 items but no item-wise quantities disclosed
  • • No explicit warranty or penalties detailed in terms; standard procurement risk remains

Categories 22

AGITATORS BATTERY CIRCUIT PROTECTION DEVICE AIR COOLED ENGINE ENGINE SAFETY SWITCHES SWITCH YARD GLUCOMETER HOUR METER WIRE SWITCHES AND RELAY FAN SWITCHING APPARATUS CABLE ELECTRICAL SUBSTATION BULB ISDN HIGH TENSION PANEL ELECTRONIC COUNTERS TURBINE PUMPS WIPER ARM AIRCRAFT WINDSHIELD WIPERS

Tender Overview

The procuring entity is Western Coalfields Limited under the umbrella of Coal India Limited. The bid scopes a broad range of electrical spare parts and automotive components (e.g., Toggle switches, battery terminals positive/negative, halogen bulbs, lamp heads, battery relays, spot fans, horns, wiring, catenary lugs, emergency steering relays, dump switches, reverse signal switches, wiper motor switches, hour meters, circuit breakers) with a total estimated tender value of ₹2,321,913.84. The purchase is listed as supply-only, covering 27 BOQ items though exact quantities per item aren’t disclosed. The procurement aims to standardize or replace automotive/equipment electrical parts used in heavy machinery or plant operations. No explicit delivery location or start/end dates are provided. The inclusion of a broad catalog suggests a consolidated supply contract rather than one-off purchases, with option-based quantity adjustments as per the terms. A key differentiator is the explicit option clause allowing up to 25% quantity variation during and after contract award, impacting planning, inventory, and lead times for bidders. Unique terms include online EMD/PBG payments and MSE purchase preference under the policy framework.

Technical Specifications & Requirements

  • Estimated value: ₹2,321,913.84
  • EMD amount: ₹1 (online RTGS/internet banking accepted)
  • Scope: 27 items comprising electrical components (Toggle switches, battery terminals, bulbs, relays, lamps, wiring, lugs, switches, wipers, meters, circuit breakers, etc.)
  • Delivery terms: Option to increase/decrease quantity up to 25%; delivery timelines linked to last delivery order date; minimum extension logic with 30 days minimum
  • Purchase preference: MSE-based, with price matching rights up to 25% of total value for L1+ margin
  • EMD/Payment: Online payment via RTGS/NEFT to WCL WANI NORTH AREA; bid submission must include transfer proof
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations may be required under terms
  • BOQ status: 27 items; exact quantities not disclosed
  • Brand/OEM specifics: Not explicitly specified; standard supply of listed part numbers is implied
  • Due diligence: Supplier must be prepared to supply goods under GeM/Government procurement norms with online security deposits

Terms, Conditions & Eligibility

  • EMD: ₹1 must be paid online; bank details: STATE BANK OF INDIA, WANI branch; include bid number and bidding entity in transfer details
  • Delivery/Quantity flexibility: Quantity up to 25% more or less; extended delivery time proportionate to 30+ days minimum; contract allows adjustments during currency
  • Scope: Supply of goods only; no services included
  • Payment terms: Online payment accepted for EMD and performance security; final payment terms align with GeM/GTC
  • Purchase preference: MSEs may be given priority; manufacturer status required to avail policy; price matching opportunity for L1+15% band within policy
  • Documentation requirements: Submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations if applicable
  • Penalty/Warranty: Not explicitly specified in terms provided; standard procurement penalties may apply per policy
  • Eligibility: Bidder must be capable of supplying 27 listed electrical parts; evidence of capability and prior experience may be required during evaluation

Key Specifications

    • Item scope: 27 electrical and related components (Toggle switches; Battery terminals positive/negative; Halogen H3 bulb; Lamp head; Battery relay; Spot fan; Horn; Wiring; Cable assemblies; Emergency steering relay; Dump switch; Reverse signal switch; Engine shut-off switch; Back-up alarm; Key switch; Wiper motor switch; Hour meter; Circuit breakers; etc.)
    • Estimated value: ₹2,321,913.84
    • EMD: ₹1 (online RTGS/NEFT accepted)
    • Delivery flexibility: up to 25% quantity variation; minimum extension rules
    • Payment method: Online RTGS/NEFT; EMD and performance security via online payment
    • Preference: MSE purchase preference with manufacturer requirement for availing benefits
    • BOQ: 27 items; quantities not disclosed

Terms & Conditions

  • EMD payable online with transfer proof to WCL WANI NORTH AREA

  • Quantity variation up to 25% during/after award; delivery extensions with minimum 30 days

  • MSE preference eligibility requires manufacturer status and documentary evidence

Important Clauses

Payment Terms

EMD to be paid online; performance security via online payment; final payment per GeM/GTC terms

Delivery Schedule

Delivery period linked to last delivery order date; extended time calculation based on increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; standard procurement penalties may apply per policy

Bidder Eligibility

  • Manufacturer status to avail MSE preference; if not, must meet price band requirements

  • Experience in supplying electrical spare parts for heavy equipment or coal industry

  • Financial viability evidenced by financial statements and bank capabilities

Documents 4

GeM-Bidding-8983295.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 22 March 2025
Closed: 2 April 2025
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Posted: 9 January 2025
Closed: 20 January 2025
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Posted: 15 November 2024
Closed: 25 November 2024
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Posted: 7 August 2025
Closed: 18 August 2025
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Mahanadi Coalfields Limited

Posted: 18 December 2024
Closed: 28 December 2024
GEM

Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TOGGLE SWITCH, Part No. 81004329 TOGGLE SWITCH, Part No. 81004329 50 ea asaari.mahender 60
2 BATTERY TERMINAL Positive, Part No. CET0401175 BATTERY TERMINAL Positive, Part No. CET0401175 150 ea asaari.mahender 60
3 BATTERY Negative TERMINAL, Part No. CET0402160 BATTERY Negative TERMINAL, Part No. CET0402160 150 ea asaari.mahender 60
4 HALOGEN H3 BULB 24V,70W, Part No. LHB303 HALOGEN H3 BULB 24V,70W, Part No. LHB303 1,000 ea asaari.mahender 60
5 LAMP GP HEAD 24 VOLT HIGH BIAM, Part No. 1570305 LAMP GP HEAD 24 VOLT HIGH BIAM, Part No. 1570305 30 ea asaari.mahender 60
6 BATTERY RELAY, Part No. 808820000 BATTERY RELAY, Part No. 808820000 30 ea asaari.mahender 60
7 SPOT FAN, Part No. 935CC01034 SPOT FAN, Part No. 935CC01034 50 ea asaari.mahender 60
8 HORN, Part No. 4449757 HORN, Part No. 4449757 30 ea asaari.mahender 60
9 H T CABLE 4401045, Part No. 440045 H T CABLE 4401045, Part No. 440045 50 metre asaari.mahender 60
10 WIRE ELEC, CU,4MM WIRE ELEC, CU,4MM 10 ea asaari.mahender 60
11 AUTO WIRE 5MM 28by.012, Part No. AW5MM AUTO WIRE 5MM 28by.012, Part No. AW5MM 800 metre asaari.mahender 60
12 WIRE ELEC, CU,6MM WIRE ELEC, CU,6MM 30 ea asaari.mahender 60
13 BATTERY LUX 24V, Part No. HD1383A BATTERY LUX 24V, Part No. HD1383A 300 ea asaari.mahender 60
14 TAPE INSLTN, PVC,3 by 4IN,10M TAPE INSLTN, PVC,3 by 4IN,10M 500 ea asaari.mahender 60
15 VRNSH OIL, INSLTG VRNSH OIL, INSLTG 5 litre asaari.mahender 60
16 CNCTR LUG, 10MM2, CU CNCTR LUG, 10MM2, CU 200 ea asaari.mahender 60
17 EMEGENCY STEERING RELAY, Part No. 953EG87362 EMEGENCY STEERING RELAY, Part No. 953EG87362 5 ea asaari.mahender 60
18 DUMP SWITCH, Part No. 953EG87387 DUMP SWITCH, Part No. 953EG87387 6 ea asaari.mahender 60
19 REVERSE SIGNAL SWITCH, Part No. 81016169 REVERSE SIGNAL SWITCH, Part No. 81016169 6 ea asaari.mahender 60
20 ENGINE SHUT OFF SWITCH, Part No. 953EG83311 ENGINE SHUT OFF SWITCH, Part No. 953EG83311 15 ea asaari.mahender 60
21 BACK UP ALARM, Part No. 935EG11669 BACK UP ALARM, Part No. 935EG11669 10 ea asaari.mahender 60
22 KEY SWITCH, Part No. CEK0120000 KEY SWITCH, Part No. CEK0120000 10 ea asaari.mahender 60
23 WIPER MOTOR SWITCH, Part No. 953EG83385 WIPER MOTOR SWITCH, Part No. 953EG83385 10 ea asaari.mahender 60
24 HOUR METER, Part No. 935EG11417 HOUR METER, Part No. 935EG11417 10 ea asaari.mahender 60
25 CIRCUIT BREAKER 5A, Part No. 985EG81883 CIRCUIT BREAKER 5A, Part No. 985EG81883 20 ea asaari.mahender 60
26 CIRCUIT BREAKER 10A, Part No. 958EG81891 CIRCUIT BREAKER 10A, Part No. 958EG81891 20 ea asaari.mahender 60
27 CIRCUIT BREAKER 20A, Part No. 958EG81912 CIRCUIT BREAKER 20A, Part No. 958EG81912 20 ea asaari.mahender 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating relevant supply of electrical parts

4

Financial statements (audited/annual reports)

5

EMD payment proof (online RTGS/NEFT) incident details

6

Technical bid documents and conformity statements

7

OEM authorization letters (if bidding as authorized distributor)

8

Any prior purchase orders or performance certificates for similar tenders

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

27-Feb-2026, 5:00 pm

Opening Date

27-Feb-2026, 5:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

What documents are required for tender submission in Western Coalfields Limited electrical parts bid 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD payment proof, technical bid documents, and OEM authorizations where applicable. Additional manufacturer authorization may be required to qualify for MSE preference; ensure bids confirm online transfer details per WCL WANI NORTH AREA.

How to participate in Western Coalfields Limited procurement for electrical components 2026?

Register as a bidder, obtain the EMD online via RTGS/NEFT to the WCL WANI NORTH AREA account, prepare OEM authorizations if needed, and ensure compliance with 27-item BOQ scope. Include delivery capability, past supply experience, and ensure manufacturer status for MSE preference if applicable.

What are the essential technical requirements for the listed electrical parts tender?

The tender lists 27 electrical components (switches, terminals, bulbs, relays, lamps, wiring, lugs, fans, horns, meters, breakers). Exact item quantities are not disclosed; bidders should prepare to supply bulk automotive electrical parts and comply with standard supply practices for such components.

What is the EMD amount and how is it paid for this bid?

The EMD is ₹1 and can be paid online via RTGS/NEFT to the WCL WANI NORTH AREA account. A scanned proof of online transfer must accompany the bid submission; this secures eligibility for evaluation and possible performance security later.

When is the delivery window and how does quantity variation affect it?

Delivery period extends from the last date of the original delivery order; quantity changes up to 25% are allowed. If exercised, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; contract may accord extensions within policy.

What is the scope of supply for this Western Coalfields Limited tender?

Scope is strictly goods supply only for 27 electrical and related components; services are not included. The bid price should cover all costs for delivering the listed items to the designated site via the WCL framework.

How does MSE purchase preference apply to this electrical parts tender?

MSE preference applies per the 2012 policy; bidders must be manufacturers of the offered product to avail benefits. If L-1 is outside MSE, an MSE seller within L-1+15% may match the price for up to 25% of the total value and win contract portion.