GEM

Office Of Dg (Ns & M) Defence Research & Development Digital Conference Equipment Tender Hyderabad 2025

Bid Publish Date

07-Nov-2025, 6:24 pm

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

Location

HYDERABAD , TELANGANA

Progress

Issue07-Nov-2025, 6:24 pm
AwardPending
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Quantity

109

Category

Digital Chairperson Discussion unit with removable microphone

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates required; in-country installation and service centers essential
  • • Standards/certifications: 1-year warranty; material test certificate; 20X HD PTZ IP camera; IS/IEC or equivalent quality conformance not specified
  • • Special clauses: option to increase/decrease quantity by 50% at contract; extended delivery calculations required
  • • Eligibility: bidder not under liquidation; at least non-obsolete product with 3-year market life remaining
  • • Warranty/AMC: 1-year warranty; post-installation troubleshooting and maintenance in INDIA
  • • Penalties: not specified; LD provisions not detailed; lab-based acceptance criteria stated
  • • Delivery/installation: end-to-end supply, installation, testing, commissioning; training included
  • • Other: GST handling by bidder; GST reimbursement as per actuals or applicable rate

Categories 11

SECURITY CAMERAS TRANSMITTER CABLE PORT WEB CONTROL SYSTEM AUDIO CONFERENCING SYSTEM CAMERA VIDEO MONITORS DIGITAL PODIUM PARTS OF GUNS

Tender Overview

The Office Of Dg ( Ns & M) under the Department Of Defence Research & Development in Hyderabad, Telangana, invites bids for a comprehensive Digital Conference Suite. The procurement covers Digital Chairperson and Delegate discussion units with removable microphones, GSM-immune gooseneck mics (40 cm) with screw lock, a Digital Central Conference Controller with integrated recording and web server, multi-length ICC5by cables, 21-inch touch monitor podium, 20X PTZ IP camera, HDMI extenders, 4K HDMI switch, USB extenders, a Ceilong speaker system, Public Address amplifier (240W, 100V), HDMI cables, and full installation, commissioning, and testing charges. Estimated value and EMD are not disclosed. The scope emphasizes end-to-end supply, installation, testing, commissioning, and documentation. A unique differentiator is the integration of an Integrated Control System and web server with camera programming. The bid is location-specific to Hyderabad and targets a turnkey conferencing solution.

Technical Specifications & Requirements

  • Product scope includes: Digital Chairperson/Delegate discussion units with removable microphones; GSM-immune gooseneck microphones (40 cm) with screw lock; Digital podium with 21-inchFinger touch Monitor or higher; PTZ IP Camera 20X HD; HDMI HD Base T Lite Extender with Power over HDMI; 4 Port 4K HDMI Switch; Integrated Control System; USB Transmitters/Receivers; USB Extenders; Matrix Controller; Ceiling speakers; 240W 100V PA amplifier; HDMI cables and connectors.
  • Cables: ICC5by5 (5M), ICC5by10 (10M), ICC5by20 (20M) black; 5M/10M/20M variants.
  • System deliverables include programming of cameras, control system, installation, commissioning, and testing charges.
  • Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery; service centers/after-sales support must be established in INDIA; material test certificate to accompany supply.
  • Certifications/acceptance: Materials to be tested in Buyer’s lab; acceptance based on lab results; GST considerations per bidder; option clause allows quantity variation up to ±50% with extended delivery rules.
  • Delivery/installation scope: Supply, installation, testing, commissioning; includes installation, training, and maintenance support within India.

Terms, Conditions & Eligibility

  • EMD or security details not disclosed; bidders must ensure financial stability and not be under liquidation or bankruptcy; upload undertaking.
  • Products must not be obsolete with at least 3 years residual market life; OEM support required; non-obsolete offering mandatory.
  • GST: Bidder bears GST; reimbursement as per actuals or applicable rates, up to quoted rate.
  • Option clause enables ±50% quantity variation at contract; delivery period adjusts accordingly, minimum 30 days additional time; complex extension rules apply.
  • Documentation: All required certificates and documents must be uploaded with bid; material test certificates to be sent with supply; performance and service support details must be provided.
  • Warranty: 1 year; OEM warranty certificates due at delivery; authorized service network with installation and training capabilities in India.

Key Specifications

  • Digital Chairperson and Delegate discussion units with removable microphones

  • GSM-immune gooseneck microphones, 40 cm, with screw lock

  • Digital Central Conference Controller with integrated recording and web server

  • ICC5by5 cables: 5Mtr, 10Mtr, 20Mtr (Black)

  • Digital Podium with 21 Inch Finger touch Monitor or higher

  • PTZ IP Camera 20X HD Pan Tilt Zoom

  • HDBaseT Extender with HDMI, Power over HDMI

  • 4-Port 4K HDMI Switch

  • Integrated Control System with USB Transmitter/Receiver Extenders

  • Ceilong speakers and Public Address Amplifier 240W, 100V

  • HDMI cables, signal cables and connectors

  • Programming, installation, commissioning, testing charges

Terms & Conditions

  • EMD/financial integrity: bidder must not be under liquidation; upload undertaking

  • Life-cycle: non-obsolete products with minimum 3 years residual life; OEM support

  • Delivery terms: option clause allows ±50% quantity variation; procurement follows extended delivery rules

Important Clauses

Payment Terms

GST payable by bidder; reimbursement tied to actuals or applicable rate; no fixed GST% assumed

Delivery Schedule

Delivery period adjustable via option clause; minimum 30 days added time if quantity increases

Penalties/Liquidated Damages

Not explicitly specified; acceptance based on material test results; warranty obligations apply

Bidder Eligibility

  • Financial health adequate to support performance

  • No liquidation or bankruptcy status

  • Experience in integrated conference systems and AV installation

  • OEM authorization for major components and service network in INDIA

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Digital Chairperson Discussion unit with removable microphone As per Annexure-I 1 no oiccwh 60
2 Digital Delegate Discussion unit with removable microphone As per Annexure-I 33 no oiccwh 60
3 GSM immune gooseneck microphone of 40 cm with screw lock As per Annexure-I 34 no oiccwh 60
4 Digital central conference controller unit with integrated recording capability and web server As per Annexure-I 1 no oiccwh 60
5 Connection cable ICC5by5 5Mtr Black As per Annexure-I 8 no oiccwh 60
6 Connection cable ICC5by10 10Mtr black As per Annexure-I 4 no oiccwh 60
7 Connection cable ICC5by20 20 Mtr black As per Annexure-I 2 no oiccwh 60
8 Digital Podium with 21 Inch Finger touch Monitor or higher As per Annexure-I 1 no oiccwh 60
9 PTZ IP Camera 20X HD Pan Tilt Zoom As per Annexure-I 2 no oiccwh 60
10 HDMI HD Base T Lite Extender with POH Video Input Interfaces As per Annexure-I 3 no oiccwh 60
11 4 Port 4K HDMI Switch As per Annexure-I 1 no oiccwh 60
12 Intergrated Control System As per Annexure-I 1 no oiccwh 60
13 USB Transmitter USB Extender Plus T 60 1471 12 As per Annexure-I 2 no oiccwh 60
14 USB Receiver USB Extender Plus R As per Annexure-I 3 no oiccwh 60
15 USB plus Matrix Controller As per Annexure-I 1 no oiccwh 60
16 Ceilong Speakers As per Annexure-I 8 no oiccwh 60
17 Public Address Amplifier 240W 100V As per Annexure-I 1 no oiccwh 60
18 HDMI cables signal cables and connectors As per Annexure-I 1 lot oiccwh 60
19 Programming of Cameras and Control system As per Annexure-I 1 job oiccwh 60
20 Installation Commissioning and Testing Charges As per Annexure-I 1 job oiccwh 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar integrated conference systems

4

Financial statements demonstrating financial standing (if requested)

5

EMD/Security deposit documentation (not specified in detail)

6

Technical bid documents showing system architecture and interfaces

7

OEM authorization letters for major components

8

Material Test Certificates for supplied items

9

Warranty certificates from OEM

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for the Hyderabad digital conference system tender in 2025?

Bidders must submit GST registration, PAN, experience certificates for AV integration, and OEM authorizations. Include material test certificates and 1-year warranty terms. Ensure non-obsolete products with at least 3 years residual life and upload the required technical bid detailing the control system and camera programming.

What documents are required for the DRDO Hyderabad AV equipment bid?

Required documents include GST certificate, PAN card, company financials, experience certificates for similar projects, OEM authorization letters, material test certificates, and OEM warranty certificates. Upload technical bid detailing the integrated control system, cameras, and podium specifications.

What is the warranty and post-sale support for this conference system tender?

Warranty is 1 year from final acceptance; OEM warranty certificates must be provided at delivery. The supplier must have a well-established service network in INDIA with installation, commissioning, training, and maintenance capabilities for after-sales support.

What are the delivery and installation requirements for the Hyderabad bid?

Scope includes supply, installation, testing, and commissioning of all conference components, with training and maintenance. Delivery terms allow quantity variation up to 50% and require completion after final acceptance, with extended delivery calculations if needed.

How will material test certificates impact acceptance in this DRDO tender?

Materials must pass the buyer's lab tests; the lab results determine acceptance. Include Material Test Certificates with delivery to ensure the items meet performance and compatibility criteria for the integrated control system.

What is the scope of the 4K HDMI switch and USB extenders in this bid?

The bid requires a 4-Port 4K HDMI Switch, USB Transmitter/Receiver extenders, and USB matrix controller as part of the integrated control system. These components enable seamless AV routing and device integration within the conference setup.

Are there quantity variation terms for this DRDO procurement in Hyderabad?

Yes, the purchaser may increase or decrease quantity by up to 50% of bid quantity at contract placement and during currency, with delivery timelines adjusted by the defined extension formula, minimum 30 days.

What standards or certifications are required for conformity in this AV tender?

The tender requires OEM warranties and materials tested in the buyer's lab; while specific IS/ISO standards are not listed, suppliers must provide compliant products with non-obsolescence guarantees and proper installation capabilities in INDIA.