Indian Army Department Of Military Affairs USB/HDMI Switches and Related Accessories Tender West Kameng Arunachal Pradesh 2026
Bid Publish Date
13-Oct-2026, 6:37 pm
Bid End Date
23-Oct-2026, 7:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a range of computer and communications accessories in West Kameng, Arunachal Pradesh 790001. Procured items include USB sharing switches, HDMI switches, HDMI cables, USB extenders, USB/Type-C chargers, RJ connectors, HDMI KVM switches, and related peripherals across 12 BOQ items. The activity covers supply with potential quantity adjustments up to 25% during contract placement and currency, with delivery timelines pegged to order dates. The tender emphasizes vendor capability for nationwide service support and post-sale service centers, alongside buyback financial considerations under GST norms. This procurement targets standardized, compatible IT hardware for field deployment and training, with emphasis on ON-SITE or carry-in warranty service where applicable.
- Organization: Indian Army, Department Of Military Affairs
- Location: West Kameng, Arunachal Pradesh
- Category: USB/HDMI switches, cables, chargers, LAN testers, KVM switches, speaker systems, tool kits
- Delivery flexibility: up to 25% quantity variation
- Service expectation: functional service centers in each consignee state or established within 30 days of award
- BOQ scope: 12 items with unspecified quantity fields, indicating a bulk provisioning requirement
Technical Specifications & Requirements
- No explicit technical specifications were provided in the tender data
- Claimed item categories include: USB Sharing Switches, HDMI Switches, VGI to HDMI converters, HDMI cables (long), USB-C chargers (Samsung type), LAN testers, USB Extenders (long and small), RJ connector boxes, HDMI KVM switches, Speakers for PC, and Tool kits
- The absence of detailed IS/ISO standards or model numbers suggests bidders must rely on generally accepted industry-compatible devices and ensure interoperability with Army standard IT ecosystems
- Emphasis on post-sale service infrastructure; carry-in or on-site warranty possibilities
- EMD/financial normalizations not disclosed; bidders should prepare typical government bid readiness documents and a robust service-network plan
- Potential buyback considerations require GST-compliant invoicing and ITC considerations per the provided buyback example but without explicit bidder-quote figures
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased/decreased by up to 25% during contract placement and currency at contracted rates
- Delivery timeline: Delivery window anchored to last date of original delivery order; extra time scales with (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Service Centre requirement: Functional service centre in the state of each consignee location, or establish within 30 days of award; payment contingent on documentary evidence
- Buyback and GST: GST applied to buyback value; separate offline invoice; bidders must adjust bid value to reflect GST-inclusive new goods and GST-Excl buyback values; ITC considerations apply
- This tender imposes standard government procurement norms, including compliance verification, billing transparency, and post-award service commitments to ensure field readiness
Key Specifications
-
- Product categories: USB Sharing Switch, HDMI Switch, VGI to HDMI converter, HDMI Cable Long, USB Type-C Charger (Samsung-type), LAN tester, USB Extender (long and small), RJ connector Box, HDMI KVM switch, Speaker for PC, Tool Kit Box
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- Quantities: 12 items in BOQ with unspecified exact quantities
-
- EMD/Value: Not disclosed in data; bidders should prepare standard EMD as per agency norms
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- Experience: Prior procurement experience in government IT peripherals recommended
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- Quality/Standards: No explicit standards listed; bidders must ensure interoperability with Army IT systems and standard warranty coverage
Terms & Conditions
-
Option to modify quantity up to 25% at contract award and during currency
-
Service centre requirement in each consignee state or establishment within 30 days
-
GST buyback handling with offline invoicing and ITC considerations
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of service centre viability and compliance with delivery schedules; GST and buyback terms apply per government norms
Delivery Schedule
Delivery timeframe linked to last delivery order date; extended time computed as (increased quantity/original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard LD provisions in government tenders
Bidder Eligibility
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Evidence of functional service centers or ability to establish within 30 days of award
-
Experience certificates for similar IT peripheral supply contracts
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GST registration and GST-compliant invoicing capability for buyback
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Compliance with 25% quantity variation rule and delivery flexibility
Tender Data
Bid Details
Quantity
40
Category
USB Sharing Switch
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
USB Sharing Switch , HDMI Switch , VGI to HDMI converter , HDMI Cable Long , SVMSUNG type C Charger , Lan tester , USB Extender cable , USB Extender cable Small , RJ onnector Box , HDMI KVM switch , Speaker For PC , Tool Kit box
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
West Kameng
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | West Kameng | West Kameng | - | - | 5 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10030473.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
USB Sharing Switch
USB Sharing Switch
HDMI Switch
HDMI Switch
VGI to HDMI converter
VGI to HDMI converter
HDMI Cable Long
HDMI Cable Long
SVMSUNG type C Charger
SVMSUNG type C Charger
Lan tester
Lan tester
USB Extender cable
USB Extender cable
USB Extender cable Small
USB Extender cable Small
RJ onnector Box
RJ onnector Box
HDMI KVM switch
HDMI KVM switch
Speaker For PC
Speaker For PC
Tool Kit box
Tool Kit
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | USB Sharing Switch | USB Sharing Switch | 5 | nos | spawanpreet | 30 | |
| 2 | HDMI Switch | HDMI Switch | 5 | nos | spawanpreet | 30 | |
| 3 | VGI to HDMI converter | VGI to HDMI converter | 5 | nos | spawanpreet | 30 | |
| 4 | HDMI Cable Long | HDMI Cable Long | 3 | nos | spawanpreet | 30 | |
| 5 | SVMSUNG type C Charger | SVMSUNG type C Charger | 3 | nos | spawanpreet | 30 | |
| 6 | Lan tester | Lan tester | 1 | nos | spawanpreet | 30 | |
| 7 | USB Extender cable | USB Extender cable | 6 | nos | spawanpreet | 30 | |
| 8 | USB Extender cable Small | USB Extender cable Small | 5 | nos | spawanpreet | 30 | |
| 9 | RJ onnector Box | RJ onnector Box | 2 | nos | spawanpreet | 30 | |
| 10 | HDMI KVM switch | HDMI KVM switch | 3 | nos | spawanpreet | 30 | |
| 11 | Speaker For PC | Speaker For PC | 1 | nos | spawanpreet | 30 | |
| 12 | Tool Kit box | Tool Kit | 1 | nos | spawanpreet | 30 |
Categories
7
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar projects
Financial statements (audited, if available)
EMD/Security deposit documentation
Technical bid documents demonstrating compliance with product categories
OEM authorizations for brands/products offered
Proof of service center capability in relevant states
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
What are the eligibility criteria for this Indian Army tender in West Kameng?
Bidders must show capability for service centers in consignees’ states or commitments to establish within 30 days of award. Provide GST registration, PAN, and previous experience in similar IT peripheral supply. The contract allows quantity variation up to 25% and requires GST-compliant buyback handling per buyer terms.
What documents are required to participate in this USB/HDMI tender in Arunachal?
Submit GST certificate, PAN card, experience certificates for similar procurements, audited financials, EMD documentation, OEM authorizations for offered brands, and technical bid detailing device compatibility with Army IT ecosystems.
What are the technical specification expectations for USB/HDMI items?
No explicit IS/ISO standards listed; bidders must ensure interoperability with Army systems, provide compatible USB/HMI devices, and offer warranty support. Ensure long HDMI cables meet standard consumer lengths and maintain signal integrity.
When is delivery expected after award in this tender?
Delivery timing aligns with the last date of the original delivery order; extended time equals (increased quantity/original quantity) × original period, with a minimum of 30 days, and requires compliance evidence before payment release.
What are the buyback and GST requirements for this procurement?
GST applies to buyback value; separate offline invoice will be prepared. Bid values should reflect GST-inclusive new goods; ITC on buyback is allowed. Ensure pricing and invoicing align with GeM buyback guidelines.
How should bidders handle the 25% quantity variation clause?
Bidder must price for potential 25% increase or decrease at contract award and during currency, at contracted rates. Delivery timelines will adapt based on the formula provided, ensuring minimum 30 days extension when applicable.
What warranty/service requirements are expected for on-site or carry-in support?
If carry-in warranty, bidder must have a functional service center in the relevant state; on-site warranty options are allowed. Payment release is contingent on submission of service capability documentation and proof of center operation.