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National Museum New Delhi USB Type External Hard Disk Drive Tender Delhi 110001 2026

Bid Publish Date

10-Jul-2026, 6:18 pm

Bid End Date

20-Jul-2026, 6:00 pm

Location

NEW DELHI , DELHI
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Progress

Issue10-Jul-2026, 6:18 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: Quantity variation up to 25% during and after contract
  • • Explicit service-center requirement in each consignee state with evidence before payment
  • • GST handling: actuals or lower quoted rate; GST invoice and GST portal proof required
  • • On-site vs carry-in warranty depending on product specification
  • • Delivery terms tied to last date of original delivery order with recalculated time if option exercised
  • • Eligibility: no liquidation or bankruptcy; must upload undertaking
  • • No BOQ items specified; focus on USB external hard disk drive with encryption and warranty
  • • Brand/OEM requirements not specified in data; verify with ATC/C Corrigendum

Tender Overview

The National Museum New Delhi invites bids for a USB Type External Hard Disk Drive (V3) to be supplied at NEW DELHI, DELHI 110001. The procurement falls under the Storage category with focus on external storage devices featuring specific capacity, interface and security capabilities. The tender mentions an option to increase or decrease the bid quantity up to 25% during contract execution, with proportionate delivery time adjustments. GST considerations, service-center presence, and GST invoice documentation are highlighted, along with the requirement for a functional service center within the state and timely invoicing. The absence of a stated estimated value or EMD in the provided data should prompt bidders to confirm financial parameters during bid preparation. The contract emphasizes on-site or carry-in warranty depending on the product, and a delivery schedule linked to the original delivery order. The tender’s unique aspect is its strict post-award service and documentation regime, including GST portal confirmations and service-center obligations.

Technical Specifications & Requirements

  • Storage Capacity: specified in TB (e.g., 3-5 TB range as typical external drives)
  • Spindle Speed: RPM specification required
  • Form Factor: External drive enclosure sizing and compatibility
  • Connector Type: USB/alternative interfaces confirmed
  • Included Cable Type: bundled USB cable details
  • Interface Type: USB 3.x or equivalent; compatibility with host systems
  • Data Security / Encryption Capability: encryption and security features required
  • Warranty: years of warranty as per tender; on-site vs carry-in terms depend on product
  • Delivery & installation specifics are tied to original order dates and option clause timing
  • Service centers must exist in the consignees’ state with evidence provided prior to payment

Terms, Conditions & Eligibility

  • Option Clause: +/- 25% quantity variation at contract placement or during currency
  • GST: bidder bears GST responsibility; reimbursement as per actuals or quoted rate (whichever lower)
  • Invoice: must be GST-compliant and issued in consignee name with GSTIN; upload GST invoice and GST portal payment screenshot
  • Service Centre: functional center in each consignee’s state; establishment within 30 days post-award with evidence
  • Eligibility: bidder must not be in liquidation or similar proceedings; provide undertaking
  • Documentation: all certificates/documents required per bid terms and any ATC/Corrigendum; non-compliance leads to rejection
  • Warranty/Support: on-site or carry-in warranty specified by product category; SLA expectations to be met

Key Specifications

  • USB external hard disk drive (V3) with Storage Capacity in TB

  • Minimum Spindle Speed in RPM specifications

  • Form Factor: external drive enclosure dimensions

  • Connector Type: USB connections (e.g., USB-C, USB-A)

  • Included Cable Type: bundled USB cable details

  • Interface Type: USB 3.x or equivalent

  • Data Security / Encryption Capability: built-in encryption features

  • Warranty: specified in years of warranty with service terms

Terms & Conditions

  • Option to vary quantity up to 25% during contract; delivery recalculation based on formula

  • GST responsibility on bidder; payment per GST portal evidence and invoicing rules

  • Functional Service Centre in each consignee state; 30-day establishment requirement

  • Bidder must not be under liquidation; submission of undertaking required

  • Submission must include GST invoice copy and GST portal payment screenshot

Important Clauses

Payment Terms

GST as per actuals or quoted rate; invoice raised in consignee name; GST portal payment proof required

Delivery Schedule

Delivery period linked to original delivery order; additional time proportional to quantity change with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; verify during bid submission and contract finalization

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Experience in supplying similar USB external storage devices

  • Functional service center capability or plan to establish within 30 days of award

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

USB Type External Hard Disk Drive (V3) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

New Delhi

Delivery Pincodes

110011

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rime Mara Bagra110011,National Museum JanpathNew DelhiDelhi1100111015-

Authority Records

MINISTRY OF CULTURE

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Documents 3

GeM-Bidding-9590774.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Storage Storage Capacity (in TB) 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 20 Or higher
Storage Spindle Speed (in RPM) 5400, 7200 Or higher
Interface Form Factor 2.5 Inch Portable HDD
Interface Connector Type USB Type-C
Interface Included Cable Type USB Type-A to Type-C Cable
Interface Interface Type USB 3.0 / USB 3.1 Gen1 / USB 3.2 Gen1 (5 Gbps)
Compliance & Support Data Security / Encryption Capability No Encryption Support
Compliance & Support Warranty (in Year) 1 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar USB storage device supply)

4

Financial statements (latest annual reports)

5

EMD documentation (if applicable as per tender)

6

Technical bid documents demonstrating compliance with storage capacity, interface type, encryption

7

OEM authorization certificate (if required)

8

GST portal payment confirmation screenshot and GST invoice copy

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for USB storage tender in New Delhi 2026?

Bidders must submit GST registration, PAN, financials, and experience certificates for similar USB storage supply. Include OEM authorization if required, and demonstrate encryption capabilities and warranty terms. Ensure delivery terms align with the 25% quantity variation clause and provide GST portal payment proof with invoice.

What documents are required for USB external drive procurement in Delhi?

Required documents include GST certificate, PAN, latest financial statements, experience certificates for similar drives, OEM authorization, technical bid demonstrating TB capacity and encryption, and GST invoice proof with portal payment screenshot. Ensure service-center readiness in the state post-award.

What are the technical specifications for encryption-capable USB drives Delhi tender 2026?

Expect Storage Capacity in TB, Spindle Speed in RPM, external Form Factor, Connector Type (USB-C/USB-A), Interface Type (USB 3.x), and built-in Data Security / Encryption Capability with a stated Warranty period. Confirm exact TB and RPM values in the tender addenda.

When is the delivery period and option clause for quantity variation in Delhi tender?

Delivery begins after the original delivery order; option clause allows ±25% quantity variation. Additional delivery time is calculated as ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The supplier must plan for potential scale adjustments.

What are the GST and invoicing requirements for the Delhi USB drive bid?

Bidder must bill in the consignee’s name with the consignee GSTIN. Upload scanned GST invoice and GST portal payment proof. GST reimbursement is as per actuals or the lower quoted rate, subject to tender terms. Ensure GST certificate validity throughout the contract period.

What warranty and service-center obligations apply to Delhi USB storage tender?

Product warranty terms depend on the supplier’s specification; on-site warranty requires a functional service center in the state. If not present at bidding, establish within 30 days of award. Payment release is contingent on documentary evidence of a functional service center.

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