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Hindustan Petroleum Corporation Ltd 1100 KVA Transformer Testing & Related Services Tender Surat Gujarat 2026

Bid Publish Date

11-Feb-2026, 5:37 pm

Bid End Date

21-Feb-2026, 6:00 pm

Value

₹10,73,000

Location

SURAT , GUJARAT

Progress

Issue11-Feb-2026, 5:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1527

Category

1100 KVA TX FILTRATION AS PER SOJ and STC

Bid Type

Two Packet Bid

Key Highlights

  • • Coverage: 1100 KVA transformer testing and related services across 20 BOQ items
  • • Commercial term: quantity +/- 25% during and after award with a defined delivery calculation
  • • Governing framework: SOJ and STC referenced for all testing, calibration, and servicing
  • • Location: Surat, Gujarat; organization: Hindustan Petroleum Corporation Ltd (HPCL)
  • • Estimated contract value: ₹1,073,000.00; EMD amount not disclosed
  • • Mandatory scope includes high-voltage equipment testing, oil testing, insulation checks, and relay calibration
  • • Delivery terms are tied to last order date with potential extended timelines

Categories 52

AGITATORS BP INSTRUMENT TREATMENT OF DRINKING WATER VOLTMETER PLATFORM SCALE DECIBEL METER GLUCOMETER BRANDY PARAMETER TEST PRESSURE GAUGE TESTING INSTRUMENT AROMATIC SPIRIT WEIGH BRIDGE POWER CABLE THERMOWELLS DRINKING WATER SYSTEM ELECTRICAL PRODUCTS SENSOR WIRING ASSEMBLY WATER LEVEL RECORDER BODYWEIGHT MEASURING SCALE RADIO FREQUENCY ANALYSER DRINKING WATER SUPPLY GEYSER PROXIMITY SENSORS TURBINE PUMPS ROUTINE MAINTENANCE SMART POSITIONER OIL REGENERATION XLPE CABLE WATTMETERS VACUUM CIRCUIT BREAKER INFRARED TEMPERATURE METER EQUIPMENT AMC OF ELECTRONIC CABLE PYROMETERS ARTICULATING LAZY ARMS THICKNESS GAUGE THERMAL IMAGING SYSTEMS ACB BREAK DOWN VOLTAGE TESTING MAINTENANCE CONTRACT OF ELECTRONIC PEB BUSH MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER WEIGHTS AUDIOMETERS ACOUSTIC TREATMENT GINNING OIL SWITCH GEAR

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a broad package of testing, calibration, and servicing of 1100 KVA transformer (TX) systems and associated components at HPCL facilities in Surat, Gujarat. Estimated value is ₹1,073,000.00, with a BOQ comprising 20 items across testing, calibration, and servicing disciplines. The procurement emphasizes comprehensive diagnostic and preventive maintenance activities including partial discharge testing, oil testing, relay calibration, thermography, motor resistance testing, FRLS cable inspections, and earth pit maintenance. While explicit technical specs are not disclosed, the tender aggregates multiple service lines under the SOJ and STC framework, indicating a unified maintenance contract rather than a single-scope supply. A notable commercial term is the 25% quantity increase/decrease option during and after contract award, with delivery continuity governed by the last date of the original (or extended) delivery order. The opportunity targets local bidders capable of executing multi-discipline HV equipment maintenance under HPCL guidelines.

Technical Specifications & Requirements

  • Categories covered: 1100 KVA TX filtration, testing (tan delta, partial discharge, insulation), relay calibration, thermography, oil testing, OTI/WTI calibration, ACB/VCB servicing, equipment calibration, FRLS cables, earth pit maintenance, proximity sensor testing.
  • Standards/Compliance: No explicit standard codes listed in the data; scope references SOJ and STC as governing documents.
  • Quantity/Value: 20 BOQ items, estimated value ₹1,073,000.00; EMD amount not disclosed.
  • Delivery/Installation: Option clause allows ±25% quantity change; delivery timing based on last date of original/extended delivery order.
  • Special Clauses: Option clause on quantity; bidder must comply with the stated terms; no standalone warranty details provided.

Terms & Eligibility

  • EMD: Not disclosed in the provided tender data.
  • Delivery Timeline: Delivery period linked to the original/extended delivery order; additional time calculated by formula with minimum 30 days.
  • Payment Terms: Not specified in the provided data.
  • Documentation: Bid submission likely requires standard HPCL terms like GST, PAN, experience certificates, financials, OEM authorizations; exact list not specified in the extract.
  • Approvals/Accreditations: No explicit certifications enumerated; bidders should anticipate SOJ/STC alignment and HPCL contract norms.

Key Specifications

  • Total estimated value: ₹1,073,000.00

  • BOQ items: 20 items (categories include testing, calibration, servicing, and related works)

  • Services scope: 1100 KVA TX related testing, OT/WT tests, relay calibration, thermography, oil tests, insulation tests, cable testing

  • Standards: SOJ and STC referenced for all tasks

  • Delivery flex: option to adjust quantity by ±25% during/after award

  • EMD: not disclosed in the extracted tender data

Terms & Conditions

  • Option clause allows ±25% quantity variation and corresponding delivery adjustments

  • Delivery period defined by last date of original/extended order with a minimum 30 days for extra time

  • Governing terms align with SOJ/STC; bidder compliance essential for award

  • EMD amount not provided in the available tender data; submit per HPCL norms

Important Clauses

Payment Terms

Not disclosed in the data; bidders should await HPCL standard terms and submit compliant payment proposals with bid

Delivery Schedule

Delivery period begins from the last date of the original delivery order; extended delivery time follows the provided calculation formula

Penalties/Liquidated Damages

Not detailed in the extract; HPCL terms likely include LDs for delayed performance per contract norms

Bidder Eligibility

  • Experience in high-voltage transformer testing, calibration, and related maintenance

  • Demonstrated capability to handle multi-discipline HV servicing contracts

  • Financial viability to support a contract of approximately ₹1.07 million ERV with potential quantity variations

  • Compliance with SOJ and STC documentation and HPCL procurement norms

  • OEM authorization for transformers, testing equipment, or recognized service partnerships

Documents 5

GeM-Bidding-8969782.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1100 KVA TX FILTRATION AS PER SOJ and STC 1100 KVA TX FILTRATION AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
2 1100 KVA TX TAN DELTA TESTING AS PER SOJ and STC 1100 KVA TX TAN DELTA TESTING AS PER SOJ and STC 1 ea buycon236.hpcl.gj 730
3 1100 KVA TX PARTIAL DISCHARGE TESTING AS PER SOJ and STC 1100 KVA TX PARTIAL DISCHARGE TESTING AS PER SOJ and STC 1 ea buycon236.hpcl.gj 730
4 RELAY CALIBRATION AS PER SOJ and STC RELAY CALIBRATION AS PER SOJ and STC 100 ea buycon236.hpcl.gj 730
5 THERMOGRAPHY AS PER SOJ and STC THERMOGRAPHY AS PER SOJ and STC 4 ea buycon236.hpcl.gj 730
6 1100 KVA TX OIL and RES TESTING AS PER SOJ and STC 1100 KVA TX OIL and RES TESTING AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
7 TX OIL BUSH LEAKAGE AS PER SOJ and STC TX OIL BUSH LEAKAGE AS PER SOJ and STC 1 ls buycon236.hpcl.gj 730
8 TX OTI and WTI CALIBRATION AS PER SOJ and STC TX OTI/WTI CALIBRATION AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
9 ACB SERVICING AS PER SOJ and STC ACB SERVICING AS PER SOJ and STC 10 ea buycon236.hpcl.gj 730
10 VCB SERVICING AS PER SOJ and STC VCB SERVICING AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
11 CALIBRATION OF EQUIPMENT AS PER SOJ and STC CALIBRATION OF EQUIPMENT AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
12 CABLE IR TESTING AS PER SOJ and STC CABLE IR TESTING AS PER SOJ and STC 200 ea buycon236.hpcl.gj 730
13 MOTOR RESISTANCE TESTING AS PER SOJ and STC MOTOR RESISTANCE TESTING AS PER SOJ and STC 80 ea buycon236.hpcl.gj 730
14 DG RESISTANCE TESTING AS PER SOJ and STC DG RESISTANCE TESTING AS PER SOJ and STC 6 ea buycon236.hpcl.gj 730
15 TESTING OF ELE INSULATION MAT RUBBERMATE AS PER SOJ and STC TESTING OF ELE INSULATION MAT RUBBERMATE AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
16 FRLS CABLE 4CX 2pt5 SQMM CU ARM AS PER SOJ and STC FRLS CABLE 4CX 2pt5 SQMM CU ARM AS PER SOJ and STC 200 m buycon236.hpcl.gj 730
17 FRLS CABLE 4CX4SQMM CU ARM AS PER SOJ and STC FRLS CABLE 4CX4SQMM CU ARM AS PER SOJ and STC 60 m buycon236.hpcl.gj 730
18 REPAIR FLP HOOTER WITH FLASHER 24 AS PER SOJ and STC REPAIR FLP HOOTER WITH FLASHER 24 AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730
19 EARTHPIT MAINTENANCE AS PER SOJ and STC EARTHPIT MAINTENANCE AS PER SOJ and STC 848 ea buycon236.hpcl.gj 730
20 PROXIMITY SENSOR AS PER SOJ and STC PROXIMITY SENSOR AS PER SOJ and STC 2 ea buycon236.hpcl.gj 730

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HV testing/maintenance work

4

Financial statements or turnover evidence

5

EMD submission document (amount not disclosed in tender extract)

6

Technical bid documents and compliance statements

7

OEM/Original Equipment Manufacturer authorizations (if applicable)

8

Any SOPs or QA certifications relevant to HV maintenance

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the HPCL 1100 KVA testing tender in Surat Gujarat 2026?

Bidders should prepare standard HPCL submission documents: GST, PAN, experience certificates, financial statements, OEM authorizations, and EMD documents. Ensure compliance with SOJ and STC guidelines, and align proposals to the 25% quantity variation clause. Confirm delivery timelines from the last order date and provide a robust project plan.

What documents are required for HPCL transformer maintenance tender in Surat?

Prerequisites include GST certificate, PAN card, at least one HV maintenance experience certificate, financial statements, and OEM authorizations if applicable. Include technical bid and any QA certifications. EMD documentation should follow HPCL norms, though the exact amount is not disclosed in the extract.

What are the technical scope items for the HPCL Surat TX maintenance tender?

Scope covers filtration, tan delta testing, partial discharge testing, relay calibration, thermography, oil testing, WTI/OTI calibration, ACB/VCB servicing, insulation tests, FRLS cable checks, earth pit maintenance, and proximity sensor testing under SOJ and STC guidance.

When is the delivery timeline for HPCL Surat HV maintenance bid 2026?

Delivery terms are governed by the last date of the original delivery order, with an option to extend; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, and may extend to the original delivery period under option clause.

What are the payment terms for HPCL transformer testing contract in Surat?

The provided data does not specify payment terms; bidders should await HPCL’s standard payment schedule and propose compliant terms in their bid, ensuring alignment with delivery milestones and performance guarantees.

What qualifications are required for HPCL Surat 1100 KVA testing contract?

Qualifying bidders should demonstrate HV testing and maintenance experience, ability to handle multi-discipline work, financial stability, and compliance with SOJ/STC terms; OEM authorizations and proven capability in transformer oil and insulation testing are advantageous.

What standards or certifications are mandatory for HPCL Surat HV services?

No explicit standard codes are listed in the extract; expect HPCL to follow internal SOJ/STC guidelines and typical industry best practices for HV testing, calibration, and servicing; bidders should provide QA/ISO-related assurances where applicable.

How to handle quantity variation in HPCL Surat transformer tender 2026?

The purchaser may increase/decrease quantities by up to 25% at contract rates; delivery timings shift according to the extended/adjusted order dates, with a minimum 30 days for additional time.