GEM

Press Council Of India Scanning and Digitisation Tender 600 A4 Legal Version 2 2025

Bid Publish Date

19-Nov-2025, 4:05 pm

Bid End Date

29-Nov-2025, 5:00 pm

Bid Opening Date

29-Nov-2025, 5:30 pm

Location

SOUTH DELHI , DELHI

Progress

Issue19-Nov-2025, 4:05 pm
AwardPending
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Quantity

500000

Bid Type

Two Packet Bid

Key Highlights

  • • Specific option clause permitting ±25% quantity/duration adjustment at issuance
  • • Excess settlement provision allowing addon charges with documentation
  • • ATC document and SOW attached for bidder reference
  • • No BOQ items listed; scope defined in SOW/ATC
  • • A4 and legal document scanning/digitisation scope under PCI
  • • Buyer-added terms may modify contract conditions
  • • Tender category: Scanning and Digitisation Service (Version 2) - 600

Categories 2

DOCUMENT SCANNING MULTIFUNCTION PRINTERS

Tender Overview

The Press Council Of India (PCI), operating under the Ministry Of Information And Broadcasting, invites bids for a Scanning and Digitisation Service (Version 2) focused on A4 and legal size documents. The tender lacks explicit start/end dates and a listed estimated value, with no BOQ items provided. Key differentiator includes flexible contract adjustments up to 25% of quantity or duration at issue and post-issuance, signaling a scalable digitisation project. The procurement targets a service capable of high-volume document handling under PCI’s governance, with attachments for ATC and Scope Of Work (SOW) to guide bidders.

Technical Specifications & Requirements

  • Category: Scanning and Digitisation Service (Version 2) - 600; A4 and legal document formats.
  • BOQ Items: Not listed; total items: 0.
  • Standards/Compliance: Specific technical standards not detailed in the provided data; bidders should review ATC/SOW attachments.
  • Deliverables: Digitisation service encompassing both A4 and legal documents, as per SOW.
  • Documentation: ATC document and SOW are uploaded by the buyer for bidder reference; ensure access and compliance with attached documents.
  • Pricing/Charges: “Excess Settlement” enables additional charges up to a defined percentage of item-level total value; require declaration at invoice and supporting documents.

Terms, Conditions & Eligibility

  • Option Clause: Quantity or duration can be adjusted up to 25% at contract issue; post-issuance, adjustments capped at 25%.
  • Excess Settlement: Additional charges up to a specified percentage allowed; must be declared during invoice creation with mandatory support documents.
  • ATC/SOW: Attachments uploaded by buyer; bidders must review for scope and compliance.
  • BOQ: No listed items; bidders should corroborate scope via SOW.
  • Other: All terms are subject to buyer-added terms; ensure alignment with PCI procurement policies.

Key Specifications

    • Product/service: Scanning and Digitisation Service (Version 2) for A4 and legal size documents
    • Volume/Scale: Not quantified in data; bidders must verify via SOW/ATC
    • Compliance: Review attached ATC and SOW; no explicit standards listed in data
    • Deliverables: Digitised documents per scope; metadata and indexing expectations via SOW
    • Pricing: Excess settlement up to specified percentage; invoice with supporting documents

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issue

  • Excess settlement permits additional charges with documentation

  • Review ATC and Scope Of Work attachments for full obligations

Important Clauses

Payment Terms

Excess charges may be invoiced if declared; ensure mandatory supporting documents accompany invoices

Delivery Schedule

Delivery timelines to be defined in SOW/ATC; adjustability up to 25% per contract terms

Penalties/Liquidated Damages

Not explicitly provided; DETERMINE from PCI standard ATC/SOW; verify applicable LD terms in final contract

Bidder Eligibility

  • Experience in high-volume scanning and digitisation projects

  • Demonstrated ability to handle A4 and legal document formats

  • Compliance with PCI procurement terms and applicable government guidelines

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates in scanning/digitisation projects

4

Financial statements (annual reports or turnover details)

5

EMD documents (if applicable per final terms)

6

Technical bid documents referencing ATC/SOW

7

OEM authorizations or service capability certificates (if required by ATC)

8

Any prior project experience certificates related to high-volume digitisation

Frequently Asked Questions

Key insights about DELHI tender market

How to bid in the PCI scanning and digitisation tender 2025 in India?

Bidders should submit GST, PAN, and experience certificates along with financial statements; review ATC and SOW attachments for scope. The tender allows ±25% quantity/duration adjustments and an excess settlement option. Ensure compliance with PCI procurement terms and attach mandatory technical Bid documents.

What documents are required for PCI digitisation tender submission in 2025?

Required documents include GST registration, PAN card, experience certificates for digitisation projects, financial statements, EMD documents if applicable, technical bid referencing ATC/SOW, and OEM authorisations or service capabilities as per ATC.

Which delivery expectations are defined for A4 and legal document scanning?

Delivery timelines are defined in the Scope Of Work attachments; contract allows up to 25% adjustment of quantity or duration at issuance, with post-issuance limits; confirm exact milestones in the final SOW.

What is the excess settlement clause in PCI tender for scanning services?

Excess settlement permits additional charges up to a specified percentage of item-level value; bidders must declare applicability during invoice generation and provide supporting documents to justify charges.

What standards or certifications are required for PCI digitisation work?

While explicit standards are not listed in the data, bidders must review ATC/SOW for any required certifications or compliance, and align with PCI procurement guidelines for government digitisation projects.

When is the bidding deadline for the PCI digitisation service in 2025?

The provided data does not include a start or end date; bidders should monitor the PCI portal for official bid notice and ensure submission of ATC/SOW referenced requirements by the stated deadline.

What is the scope of work for scanning in the PCI tender 2025?

Scope is defined in the uploaded SOW and ATC; bidders must review these documents to understand A4 and legal document scanning, metadata indices, image formats, and delivery milestones.

What are the eligibility criteria for bidders in PCI procurement 2025?

Eligibility includes demonstrated experience in similar digitisation projects, financial stability evidenced by financial statements, GST/PAN validity, and compliance with buyer-added terms within PCI procurement policies.

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