Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Indian Army
Posted:
10 December 2024
Closed:
21 December 2024
GEM
Tender Overview
The Central Bureau Of Investigation (CBI) under the Department Of Personnel And Training invites bids for Scanning and Digitisation Service (Version 2) covering A4 and legal formats, with an estimated value of ₹1,000,000 and an EMD of ₹30,000. Location is not specified in the data. The procurement scope centers on digital conversion services for official documents, with the BOQ listing as zero items, indicating potential framework or services-based engagement rather than a fixed itemized supply. A key differentiator is the contract flexibility: bidders must accept a 25% increase/decrease in quantity or duration at contract issuance and can be adjusted again within the same limit post-issuance. The tender includes an “Excess Settlement” option allowing invoices to include additional charges up to a defined percentage of item-level totals, subject to mandatory supporting documents. This tender is targeted at service providers capable of high-volume scanning, indexing, and secure digitisation workflows, with potential for future extensions or modifications based on the clause. The absence of BOQ items suggests a procurement for service delivery, not a hardware purchase, emphasizing process, quality, and data integrity.
Technical Specifications & Requirements
- Product/Service: Scanning and Digitisation Service (Version 2) for A4 and legal documents
- Estimated Value: ₹1,000,000; EMD: ₹30,000
- Category: Scanning, digitisation, indexing, and related services; no explicit itemized BOQ
- Delivery Scope: Not itemized in BOQ; service-based engagement with potential future quantity adjustments up to 25%
- Excess Settlement: Invoices may include additional charges up to the specified percentage with mandatory documentation
- Standards/Compliance: Not specified in data; bidders should align with standard data handling and digitisation best practices per government norms
- Acceptance Criteria: Not specified; emphasis on service delivery capability and compliance with buyer terms
- ATC/ Uploaded Documents: ATC document uploaded by buyer; bidders should review fully
- Brand/OEM/Specific Tech: Not specified
Terms, Conditions & Eligibility
- EMD: ₹30,000 (deposit requirement not elaborated beyond amount)
- Option Clause: Quantity/duration may be adjusted up to 25% at contract issue and post-issuance; bidder acceptance required
- Excess Settlement: Service providers may claim additional charges up to a percentage of item-level total with supporting documents
- BOQ: Total items listed as 0; no hardware quantities; service-based scope
- ATC: Buyer has uploaded ATC document; bidders must view and comply
- Delivery/Penalties: Not detailed in data; rely on standard government tender terms
- Eligibility/Documentation: Not explicitly listed; typical requirements include vendor credentials and compliance documentation
- Geography: Location not provided in data; bidders should verify local applicability and compliance requirements
