Western Railway Ratlam Madhya Pradesh Security Equipment Tender 2026 with OEM Authorization & RITES Inspection
Bid Publish Date
22-Sep-2026, 1:37 pm
Bid End Date
13-Oct-2026, 2:00 pm
EMD
₹139
Location
Progress
Key Highlights
- • OEM Authorization submission is mandatory with bid
- • RITES inspection invoked for PO value above ₹5 Lakh
- • Quantity variation right up to 25% during contract
- • Brand/similar item acceptance in description
- • Past performance considered in evaluation
- • Average turnover consideration for quoted items
- • Delivery period rules tied to original delivery date and option clause
- • No explicit BOQ quantities provided; 7 items exist
Tender Overview
Western Railway invites bids for security equipment procurement in Ratlam, Madhya Pradesh 457001. The tender involves multiple items (7 BOQ entries) with an estimated value not disclosed and an EMD of ₹139. Bidders must submit OEM authorization and demonstrate past performance. The contract allows a ±25% quantity variation and extends delivery time proportionally, with a minimum 30 days. Brand compatibility is acceptable if matching or similar to description. RITES inspection is triggered for PO values above ₹5 Lakh. This procurement emphasizes compliance with brand standards and proven execution capability, targeting qualified suppliers of railway security equipment. Tender participation requires OEM-backed offers and demonstrated turnover alignment with bid items. The emphasis on brand acceptance and performance history differentiates responsive bidders.
Technical Specifications & Requirements
- OEM Authorization required with the offer; without it, bid will be rejected.
- Past performance evidence for the quoted product will be evaluated.
- Average turnover considered proportionately for items quoted; no single value disclosed.
- For PO value > ₹5 Lakh, inspection will be conducted by RITES.
- Brand mentioned or similar item is accepted in description, enabling equivalent OEMs to participate.
- 7 total BOQ items; specific quantities/units are not disclosed in the data.
- Delivery period and extension logic follow the option clause, with minimum 30 days and extended calculations.
Terms, Conditions & Eligibility
- EMD: ₹139 required; format not specified.
- Quantity may be increased/decreased by up to 25% at contract placement and during currency at contracted rates.
- Delivery period starts from the last date of the original delivery order; extensions calculated as (Increase/Original) × Original delivery period, minimum 30 days.
- Bidders must provide Bid-specific OEM Authorization and comply with past-performance criteria.
- Delivery-related terms, warranty, and penalties are governed by standard buyer terms and ATC clauses.
- Brand acceptance allows similar items if they meet description and standards.
- Inspection by RITES for higher value orders indicates a quality-control requirement.
Key Specifications
-
OEM Authorization required with bid
-
Past performance evidence to be evaluated
-
Average turnover considered for quoted items
-
RITES inspection for PO value > ₹5 Lakh
-
Brand or similar item acceptance in description
-
7 BOQ items with undefined quantities
-
Delivery period governed by option clause with minimum 30 days
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract
-
Delivery time extensions calculated mathematically with minimum 30 days
-
RITES inspection triggered for PO value above ₹5 Lakh
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Delivery period starts from last date of original delivery order; extensions follow (Increase/Original) × Original period with minimum 30 days
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
Must provide Bid-specific OEM Authorization
-
Past performance evidence for quoted products
-
Average turnover considered in evaluation for items quoted
Tender Data
Bid Details
Quantity
299
Category
Title1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Ratlam
Delivery Pincodes
457001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinod Kumar Devda | 457001,SR.Divisional Materials Manager, Divisional Railway Manager Office, Do Batti, RATLAM (M.P.) | Ratlam | Madhya Pradesh | 457001 | 4 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9918723.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Description1
Title2
Description2
Title3
Description3
Title4
Description4
Title5
Description5
Title6
Description6
Title7
Description7
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Description1 | 4 | nos | cdmsrtm | 45 | |
| 2 | Title2 | Description2 | 150 | nos | cdmsrtm | 45 | |
| 3 | Title3 | Description3 | 30 | nos | cdmsrtm | 45 | |
| 4 | Title4 | Description4 | 10 | set | cdmsrtm | 45 | |
| 5 | Title5 | Description5 | 100 | set | cdmsrtm | 45 | |
| 6 | Title6 | Description6 | 4 | nos | cdmsrtm | 46 | |
| 7 | Title7 | Description7 | 1 | nos | cdmsrtm | 47 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements demonstrating turnover (as required by tender)
EMD submission proof
Technical bid documents detailing compliance
OEM authorization/authorization letter from original equipment manufacturer
Any brand-specific certifications or compliance evidence
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for security equipment tender in Ratlam Madhya Pradesh 2026
Bidders must submit Bid-specific OEM Authorization with the offer. Ensure past performance evidence for the quoted product, provide GST and PAN, financial statements, and EMD of ₹139. The tender allows up to 25% quantity variation. For PO values over ₹5 Lakh, RITES will conduct inspection. Include brand or similar item details if applicable.
What documents are required for Western Railway security bid in Ratlam
Submit GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD proof, technical bid, and OEM authorization. Include any brand or OEM documentation showing compliance with required standards. Ensure bid-specific authorization is present to avoid rejection.
What are the delivery terms for the Western Railway tender 2026
Delivery period starts from the last date of the original delivery order. If quantity increases, the time is calculated as (Increase/Original) × Original period, with a minimum of 30 days. The purchaser may extend this period up to the original delivery duration under the option clause.
What is the importance of OEM authorization in this bid
OEM authorization is mandatory; bids without it shall not be considered. It confirms the supplier is authorized to supply and support the quoted equipment, aligns with past performance evaluation, and enables RITES inspection where required for higher value orders.
Which orders trigger RITES inspection in this tender
RITES inspection is required for Purchase Order values exceeding ₹5 Lakh. This ensures quality verification and conformance to railway standards before acceptance, impacting timelines and acceptance testing procedures.
What happens if quantity varies by 25 percent in this tender
The purchaser may increase or decrease the quantity up to 25% at contract placement and during the currency at contracted rates. Delivery schedules adjust accordingly based on the extended quantity, with minimum duration constraints ensuring feasible fulfillment.
Are brand equivalents allowed in the Western Railway tender
Yes, brand mentioned in the description or similar items are accepted if they meet the required specifications and standards. Bidders should clearly indicate brand or equivalent models and provide OEM documentation to prove compliance.
What are the key eligibility criteria for this bid in Ratlam
Eligibility includes OEM authorization, demonstrated past performance, and financial capability evidenced by turnover. Submit GST, PAN, experience certificates, and EMD documentation. Selection emphasizes brand compatibility, inspection readiness, and adherence to delivery-extension terms.