GEM

Indian Air Force Lighting Poles LED Floodlight Fixtures Distribution Boards Meghalaya East Khasi Hills 2025

Bid Publish Date

15-Nov-2025, 11:44 am

Bid End Date

06-Dec-2025, 12:00 pm

Bid Opening Date

06-Dec-2025, 12:30 pm

EMD

₹45,000

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue15-Nov-2025, 11:44 am
AwardPending
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Quantity

96

Category

LIGHTING POLES

Bid Type

Two Packet Bid

Categories 9

PANEL WELLHEAD EQUIPMENT DISTRIBUTION BOARD ELECTRICAL SUBSTATION PLC PANEL CONTROL PANEL LIGHTING ILLUMINATORS SUPPLY DISTRIBUTION?BOX

Tender Overview

The Indian Air Force invites bids for a bundled procurement covering LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, and INSTALLATION AND COMMISSIONING in EAST KHASI HILLS, MEGHALAYA. The estimated value is not disclosed; EMD is ₹45,000. Scope targets integration of lighting infrastructure and associated electrical assemblies for air force installations, with a 25% quantity option and extended delivery considerations. This tender emphasizes post-inspection acceptance via BOO AT HQ EAC (U) or pre-dispatch inspection, depending on ATC selection. Bidders should demonstrate OEM eligibility, financial capacity, and local service capability for in-country support.

Technical Specifications & Requirements

  • Product categories include: lighting poles, LED floodlight fixtures, distribution boards, control panels, wiring and cabling, and installation and commissioning.
  • No explicit technical specs are published; bidders must align with standard electrical procurement norms and ensure compatibility with air force electrical systems.
  • EMD: ₹45,000; inspection by nominated agency; pre-dispatch or post-receipt inspection as per ATC.
  • OEM/SALES: if imported, OEM must have registered India office for after-sales service; provide certificate.
  • Financial criteria require positive net worth and minimum three-year turnover evidence from audited statements or CA certification.
  • Delivery and option clause allow up to 25% quantity variation during contract; extended timing is calculated by a defined formula with minimum 30 days.

Terms, Conditions & Eligibility

  • EMD: ₹45,000 submitted per tender; acceptable via prescribed channel.
  • Turnover: minimum average annual turnover over last three years as per bid document; provide audited balance sheets or CA certificate.
  • Net Worth: OEM must have positive net worth in last audited financials.
  • Delivery Schedule: delivery period begins after original delivery order; option quantity may extend delivery time per formula with minimum 30 days.
  • Inspection: either pre-dispatch at seller premises or post-receipt at consignee site via BOO AT HQ EAC (U);
  • OEM Compliance: imported items require Indian office for after-sales service; certificate to be submitted.
  • Statement of Compliance: bidders must meet all terms and provide necessary documentation as per buyer’s ATC.

Key Specifications

  • Product categories: LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, INSTALLATION AND COMMISSIONING

  • EMD: ₹45,000

  • Inspection: BOO AT HQ EAC (U) or pre-dispatch/post-receipt as per ATC

  • Export/Import: If imported, OEM must have registered Indian office for after-sales service

  • Turnover: Minimum average annual turnover for bidder and OEM to be demonstrated via audited statements or CA certificate

  • Delivery: Option to increase quantity by up to 25% with extended delivery time calculated as (Increase Qty / Original Qty) × Original delivery period, minimum 30 days

Terms & Conditions

  • EMD of ₹45,000 required and must be submitted with bid

  • Up to 25% quantity variation allowed during contract with defined delivery extension

  • OEM only: positive net worth and three-year turnover evidence required

Important Clauses

Payment Terms

Payment terms to be as per buyer terms; no explicit percentage provided in data

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time for option quantity until original delivery period or minimum 30 days, whichever is higher

Penalties/Liquidated Damages

Penalties/LD not specified in data; implied via time-based delivery requirements and option period

Bidder Eligibility

  • Positive net worth in last audited financial statement

  • Minimum average turnover over last 3 years as per bid document

  • OEM or Authorized Seller for imported products with India-based after-sales service

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LIGHTING POLES AS PER ATC 16 ea sptoeacu 60
2 LED FLOODLIGHT FIXTURES AS PER ATC 16 ea sptoeacu 60
3 DISTRIBUTION BOARD AS PER ATC 16 ea sptoeacu 60
4 CONTROL PANEL AS PER ATC 16 ea sptoeacu 60
5 WIRING AND CABILING AS PER ATC 16 ea sptoeacu 60
6 INSTALLATION AND COMMISSIONING AS PER ATC 16 ea sptoeacu 60

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited financial statements for last 3 years or CA certificate showing turnover

4

Certificate of positive net worth

5

OEM authorization or proof of OEM status (for imported items)

6

Turnover certificates from CA/Cost Accountant

7

Technical bid documents and conformity statements

8

Any pre-bid or post-bid inspection agreements (if applicable)

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for lighting equipment tender in East Khasi Hills Meghalaya 2025

Bidders must register with the IAF procurement portal, submit the EMD of ₹45,000, provide audited turnover for last 3 years, positive net worth proof, OEM authorization if applicable, GST and PAN, and technical bid satisfying the listed categories of lighting poles, LED floodlights, distribution boards, control panels, wiring and commissioning. Ensure compliance with inspection terms.

What documents are required for IAF lighting tender Meghalaya 2025

Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, evidence of positive net worth, OEM authorization (for imported items), technical bid documents, and EMD receipt of ₹45,000. Delivery and inspection terms depend on ATC selection and BOO AT HQ EAC (U).

What are the delivery and inspection requirements for this IAF tender

Delivery starts from the last date of the original delivery order with up to 25% quantity variation. Inspection may be pre-dispatch at seller premises or post-receipt at consignee site through BOO AT HQ EAC (U), as per ATC. Ensure readiness for nominated inspection agency and compliance timelines.

What standards or certifications are required for imported items tender Meghalaya

Imported items require OEM with registered India office for after-sales service; provide certificate confirming service capability. Positive net worth and three-year turnover evidence are also required, with conformity to IS/IEC standards as applicable to lighting and electrical equipment.

What is the EMD amount and payment terms for this procurement

EMD is ₹45,000. Payment terms align with purchaser terms; explicit percentages are not provided in the available data. Submit EMD via the prescribed channel and ensure receipt proof with bid submission for eligibility.

How is the 25% quantity option managed in the IAF tender

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates. Additional delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days.

Which categories are included under the IAF procurement for Meghalaya

Categories include LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, INSTALLATION AND COMMISSIONING. All items must be compatible with air force electrical infrastructure and subject to inspection as per ATC and BOO EAC guidelines.

What constitutes eligibility for bidder turnover and net worth

Bidders must show positive net worth per last audited financials and minimum average annual turnover over the previous three financial years as specified in the bid document, with official certificates from audited statements or CA/Cost Accountant attestations.

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