Supply, Installation and Commissioning of LED Panel Lights
Indian Council Of Medical Research (icmr)
CHENNAI, TAMIL NADU
Posted:
1 September 2025
Closed:
22 September 2025
GEM
GEM
Indian Air Force Lighting Poles LED Floodlight Fixtures Distribution Boards Meghalaya East Khasi Hills 2025
Bid Publish Date
15-Nov-2025, 11:44 am
Bid End Date
06-Dec-2025, 12:00 pm
EMD
₹45,000
Location
Progress
Issue15-Nov-2025, 11:44 am
Technical28-11-2025 17:44:49
Financial
AwardCompleted
Quantity
96
Category
LIGHTING POLES
Bid Type
Two Packet Bid
Categories
28
DISCRETE COMPONENTS AD FILM CONTROL PANEL FITMENT CIRCUIT PROTECTION DEVICE LIGHTING APFC PANEL LABORATORY PRESSES DISTRIBUTION BOARD ELECTRICAL SUBSTATION PLC PANEL ILLUMINATORS SUPPLY PANEL BELL CONTROLLER ARNO STARTING CONTACTOR POWER LOW TENSION PANEL WATER LEVEL RECORDER AXLE COUNTER CB BOX DISTRIBUTION?BOX FUME HOODS BURGLAR ALARM WELLHEAD EQUIPMENT DISTRIBUTION PANEL INTRUDER ALARM LED LUMINARIES ENT SET
Tender Overview
The Indian Air Force invites bids for a bundled procurement covering LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, and INSTALLATION AND COMMISSIONING in EAST KHASI HILLS, MEGHALAYA. The estimated value is not disclosed; EMD is ₹45,000. Scope targets integration of lighting infrastructure and associated electrical assemblies for air force installations, with a 25% quantity option and extended delivery considerations. This tender emphasizes post-inspection acceptance via BOO AT HQ EAC (U) or pre-dispatch inspection, depending on ATC selection. Bidders should demonstrate OEM eligibility, financial capacity, and local service capability for in-country support.
Technical Specifications & Requirements
- Product categories include: lighting poles, LED floodlight fixtures, distribution boards, control panels, wiring and cabling, and installation and commissioning.
- No explicit technical specs are published; bidders must align with standard electrical procurement norms and ensure compatibility with air force electrical systems.
- EMD: ₹45,000; inspection by nominated agency; pre-dispatch or post-receipt inspection as per ATC.
- OEM/SALES: if imported, OEM must have registered India office for after-sales service; provide certificate.
- Financial criteria require positive net worth and minimum three-year turnover evidence from audited statements or CA certification.
- Delivery and option clause allow up to 25% quantity variation during contract; extended timing is calculated by a defined formula with minimum 30 days.
Terms, Conditions & Eligibility
- EMD: ₹45,000 submitted per tender; acceptable via prescribed channel.
- Turnover: minimum average annual turnover over last three years as per bid document; provide audited balance sheets or CA certificate.
- Net Worth: OEM must have positive net worth in last audited financials.
- Delivery Schedule: delivery period begins after original delivery order; option quantity may extend delivery time per formula with minimum 30 days.
- Inspection: either pre-dispatch at seller premises or post-receipt at consignee site via BOO AT HQ EAC (U);
- OEM Compliance: imported items require Indian office for after-sales service; certificate to be submitted.
- Statement of Compliance: bidders must meet all terms and provide necessary documentation as per buyer’s ATC.
Key Specifications
-
Product categories: LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, INSTALLATION AND COMMISSIONING
-
EMD: ₹45,000
-
Inspection: BOO AT HQ EAC (U) or pre-dispatch/post-receipt as per ATC
-
Export/Import: If imported, OEM must have registered Indian office for after-sales service
-
Turnover: Minimum average annual turnover for bidder and OEM to be demonstrated via audited statements or CA certificate
-
Delivery: Option to increase quantity by up to 25% with extended delivery time calculated as (Increase Qty / Original Qty) × Original delivery period, minimum 30 days
Terms & Conditions
-
EMD of ₹45,000 required and must be submitted with bid
-
Up to 25% quantity variation allowed during contract with defined delivery extension
-
OEM only: positive net worth and three-year turnover evidence required
Important Clauses
Payment Terms
Payment terms to be as per buyer terms; no explicit percentage provided in data
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time for option quantity until original delivery period or minimum 30 days, whichever is higher
Penalties/Liquidated Damages
Penalties/LD not specified in data; implied via time-based delivery requirements and option period
Bidder Eligibility
-
Positive net worth in last audited financial statement
-
Minimum average turnover over last 3 years as per bid document
-
OEM or Authorized Seller for imported products with India-based after-sales service
Documents 5
GeM-Bidding-8469816.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | LIGHTING POLES | AS PER ATC | 16 | ea | sptoeacu | 60 |
| 2 | LED FLOODLIGHT FIXTURES | AS PER ATC | 16 | ea | sptoeacu | 60 |
| 3 | DISTRIBUTION BOARD | AS PER ATC | 16 | ea | sptoeacu | 60 |
| 4 | CONTROL PANEL | AS PER ATC | 16 | ea | sptoeacu | 60 |
| 5 | WIRING AND CABILING | AS PER ATC | 16 | ea | sptoeacu | 60 |
| 6 | INSTALLATION AND COMMISSIONING | AS PER ATC | 16 | ea | sptoeacu | 60 |
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Audited financial statements for last 3 years or CA certificate showing turnover
4
Certificate of positive net worth
5
OEM authorization or proof of OEM status (for imported items)
6
Turnover certificates from CA/Cost Accountant
7
Technical bid documents and conformity statements
8
Any pre-bid or post-bid inspection agreements (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | D.D.METAL CORPORATION Under PMA | - | 28-11-2025 17:44:49 | Disqualified |
| 2 | ESSENTIAL TRADERS Under PMA | - | 06-12-2025 08:54:15 | Disqualified |
| 3 | FLUENT POWER AND CONTROL ELECTRIC PRIVATE LIMITED Under PMA | - | 06-12-2025 11:56:56 | Disqualified |
| 4 | FRIENDS AND COMPANY Under PMA | - | 03-12-2025 12:22:42 | Qualified |
| 5 | GURU KRIPA TRADING COMPANY Under PMA | - | 06-12-2025 07:32:19 | Disqualified |
| 6 | KAMAL & COMPANY Under PMA | - | 05-12-2025 22:30:55 | Disqualified |
| 7 | M/S DESAN INTERNATIONAL Under PMA | - | 01-12-2025 13:35:07 | Qualified |
| 8 | M/S S.T TRADERS Under PMA | - | 04-12-2025 18:23:08 | Qualified |
| 9 | M/S SYSTEM INTEGRATOR Under PMA | - | 05-12-2025 14:57:24 | Disqualified |
| 10 | P D ENGINEERING COMPANY Under PMA | - | 22-11-2025 11:16:03 | Disqualified |
| 11 | R. K. ENTERPRISE Under PMA | - | 05-12-2025 14:45:49 | Qualified |
| 12 | saleSmarts Under PMA | - | 02-12-2025 19:11:44 | Disqualified |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S S.T TRADERS(MSE,MII)( MSE Social Category:General ) Under PMA | ₹12,64,000 | Item Categories : LIGHTING POLES,LED FLOODLIGHT FIXTURES,DISTRIBUTION BOARD,CONTROL PANEL,WIRING AND CABILING,INSTALL |
| L2 | R. K. ENTERPRISE (MSE,MII)( MSE Social Category:ST ) Under PMA | ₹12,84,800 | Item Categories : LIGHTING POLES,LED FLOODLIGHT FIXTURES,DISTRIBUTION BOARD,CONTROL PANEL,WIRING AND CABILING,INSTALL |
| L3 | M/S DESAN INTERNATIONAL (MSE,MII)( MSE Social Category:General ) Under PMA | ₹14,90,400 | Item Categories : LIGHTING POLES,LED FLOODLIGHT FIXTURES,DISTRIBUTION BOARD,CONTROL PANEL,WIRING AND CABILING,INSTALL |
| L4 | FRIENDS AND COMPANY (MSE,MII)( MSE Social Category:General ) Under PMA | ₹15,48,800 | Item Categories : LIGHTING POLES,LED FLOODLIGHT FIXTURES,DISTRIBUTION BOARD,CONTROL PANEL,WIRING AND CABILING,INSTALL |
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for lighting equipment tender in East Khasi Hills Meghalaya 2025
Bidders must register with the IAF procurement portal, submit the EMD of ₹45,000, provide audited turnover for last 3 years, positive net worth proof, OEM authorization if applicable, GST and PAN, and technical bid satisfying the listed categories of lighting poles, LED floodlights, distribution boards, control panels, wiring and commissioning. Ensure compliance with inspection terms.
What documents are required for IAF lighting tender Meghalaya 2025
Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, evidence of positive net worth, OEM authorization (for imported items), technical bid documents, and EMD receipt of ₹45,000. Delivery and inspection terms depend on ATC selection and BOO AT HQ EAC (U).
What are the delivery and inspection requirements for this IAF tender
Delivery starts from the last date of the original delivery order with up to 25% quantity variation. Inspection may be pre-dispatch at seller premises or post-receipt at consignee site through BOO AT HQ EAC (U), as per ATC. Ensure readiness for nominated inspection agency and compliance timelines.
What standards or certifications are required for imported items tender Meghalaya
Imported items require OEM with registered India office for after-sales service; provide certificate confirming service capability. Positive net worth and three-year turnover evidence are also required, with conformity to IS/IEC standards as applicable to lighting and electrical equipment.
What is the EMD amount and payment terms for this procurement
EMD is ₹45,000. Payment terms align with purchaser terms; explicit percentages are not provided in the available data. Submit EMD via the prescribed channel and ensure receipt proof with bid submission for eligibility.
How is the 25% quantity option managed in the IAF tender
The purchaser may increase or decrease quantity up to 25% at contract placement and during currency at contracted rates. Additional delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days.
Which categories are included under the IAF procurement for Meghalaya
Categories include LIGHTING POLES, LED FLOODLIGHT FIXTURES, DISTRIBUTION BOARDS, CONTROL PANELS, WIRING AND CABLING, INSTALLATION AND COMMISSIONING. All items must be compatible with air force electrical infrastructure and subject to inspection as per ATC and BOO EAC guidelines.
What constitutes eligibility for bidder turnover and net worth
Bidders must show positive net worth per last audited financials and minimum average annual turnover over the previous three financial years as specified in the bid document, with official certificates from audited statements or CA/Cost Accountant attestations.
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Documents 5
GeM-Bidding-8469816.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS