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Airports Authority Of India Hybrid EPABX System and Networking Equipment Tender Lakhimpur Assam 2025

Bid Publish Date

07-Nov-2025, 6:08 pm

Bid End Date

19-Nov-2025, 11:00 am

EMD

₹66,215

Value

₹33,10,774

Location

LAKHIMPUR , ASSAM

Progress

Issue07-Nov-2025, 6:08 pm
Technical18-11-2025 22:39:16
Financial
Award23-Dec-2025, 3:44 am
Explore all 4 tabs to view complete tender details

Quantity

1892

Category

Supply of Hybrid EPABX System

Bid Type

Two Packet Bid

Categories 59

COPPER WIRE EMBANKMENT PVC PIPE WATER DISTRIBUTION EARTH AND STONE OCEAN ENGINEERING PVC CABLE BOOK CASE GLUCOMETER APFC PANEL CCTV SYSTEM POLYETHYLENE PIPE FORESTRY PRODUCTS CABLE LAYING COPPER CABLE CHANGE OVER SWITCH UPS POWER WIRE EPBAX POWER CABLE CABBING EQUIPMENTS MULTI SERVICE SWITCH TECHNICAL SERVICES PORT ANALOG PHONE ARNO STARTING CONTACTOR SITE GRADING BOX WATER LEVEL RECORDER WIRING SPECIFICATION FUME HOODS CAT NETWORKING EQUIPMENTS CLAMPS ENT SET WOODEN PRODUCT SECURITY CAMERAS ELECTRICAL WIRE BARE CABLE SOIL EARTH JELLY FILLED TRANSITION METALS DEVELOPMENT WORK CABLE HDPE PIPE WEB CAMERA IP PHONE WATER TRANSMISSION SOLAR CHARGER BATTERY EXCAVATION SWITCH PORT POWER SOLAR CHARGING NETWORKING COMPONENT EARTH MOVING SOLAR BLINKER LAN ATM

Tender Overview

The Airports Authority Of India invites bids for a comprehensive IT and communication hardware package at Lilabari Airport, North Lakhimpur, Assam, including HYBRID EPABX system, ANALOG PHONE with CLI, IP PHONE, multiple MDF BOX Krone modules, 2KVA ONLINE UPS, 30-minute battery backup, ATS for UPS, battery bank rack with anti-flame top, EPABX rack, CAT 6 CABLE (305 Mtrs), PVC conduit and wall clamps, jelly-filled copper 10-pair cable, HDPE conduits for cable laying, OFC-to-LAN converters, SC-SC patch cords, 16-port PoE switch, 8-port PoE switch, monitors and desktop PCs, plus installation, testing and commissioning. Estimated value is ₹3,310,774 with an EMD of ₹66,215. Delivery is at O/o Airport Director, Lilabari Airport, Assam. The buyer reserves a 25% quantity variation during and after contract and requires data sheets, site visits optional, and OEM-or-certified installation.

Technical Specifications & Requirements

  • Product/Service names: Hybrid EPABX System, Analog Phone with CLI, IP Phone, MDF Box Krone Modules (100/50/20/10 Pair), 2KVA Online UPS, Battery Bank (min 30 min), ATS Switch, Battery Bank Rack with anti-flame top, EPABX Rack, CAT 6 Cable 305 Mtrs, Jelly-Filled Copper Cable 10 Pair, HDPE Pipe for Jelly-Filled Cable, OFC to LAN Converters SC interface, SC-SC Patch Cords, 16 Port PoE Switch, 8 Port PoE Switch, Monitor, Desktop Computer.
  • Scope includes installation, testing and commissioning of all items as described in item description.
  • Delivery/installation address: O/o Airport Director, ATS Building, Lilabari Airport, North Lakhimpur, Assam-787051.
  • Data Sheet submission required; installation must be performed by OEM or OEM-certified resource or authorized reseller.
  • Supplier to supply essential accessories for installation and commissioning; GST invoice with GST portal screenshot required for GeM invoice submission.
  • Optional site visit allowed; bidder bears site-visit costs.
  • No fixed technical specs published; focus on supply, integration and commissioning readiness with data sheet alignment.

Terms, Conditions & Eligibility

  • EMD: ₹66,215 (refundable on bid outcome per policy).
  • Delivery/installation: Not fixed in data; option clause allows up to 25% quantity variation during/within contract; additional time formula applies, minimum 30 days.
  • GST: Bidder to determine applicable GST; reimbursement per actuals or applicable rates, up to quoted GST percentage.
  • Documentation: Upload Data Sheet with bid; ensure parameter alignment or risk bid rejection.
  • Installation: Must be executed by OEM / OEM Certified resource or OEM authorized reseller; include all essential accessories in bid price.
  • Site visit: Optional; costs borne by bidder; entry allowed under stated conditions.
  • Invoicing: Upload GST invoice copy and GST portal payment screenshot on GeM portal.
  • Compliance: Adhere to supplier terms; delivery address is North Lakhimpur, Assam.

Key Specifications

    • Hybrid EPABX System and associated telecommunication hardware
    • Analog Phone with CLI and IP Phone
    • MDF Box Krone Modules: 100/50/20/10 Pair variants
    • 2KVA Online UPS with Battery Bank (min 30 minutes)
    • ATS Switch for UPS, Battery Bank Rack with anti-flame top
    • EPABX Rack and CAT 6 Cable 305 Mtrs
    • PVC pipe with wall clamps for CAT 6 routing, Jelly Filled Copper Cable 10 Pair
    • HDPE Pipe for jelly-filled cable laying, OFC to LAN Converters SC interface
    • SC-SC Patch Cords, 16-Port PoE Switch, 8-Port PoE Switch
    • Monitor and Desktop Computer, plus installation, testing and commissioning

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract; extended delivery time rules apply

  • Delivery/installation at Lilabari Airport, Assam; GST terms quoted by bidder

  • Data Sheet must match; OEM-certified installation required; essential accessories included

Important Clauses

Delivery Terms

Delivery quantity variation up to 25% with rate protection; minimum 30 days extension for additional quantity

Site Visit

Optional site visit with bidder bearing visit costs; entry permitted under defined conditions

Invoicing & GST

Submit GST invoice copy and GST portal payment screenshot; GST reimbursement as actuals or applicable rates

Bidder Eligibility

  • Experience in deployment of hybrid EPABX and related networking hardware

  • Compliance with OEM-certified installation requirements

  • Capability to supply all listed items and installation services with data sheets

Documents 5

GeM-Bidding-8558974.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of Hybrid EPABX System Refer technical document for details 1 nos buycon354.aai.as 30
2 Supply of ANALOG PHONE with CLI Refer technical document for details 50 nos buycon354.aai.as 30
3 Supply of IP Phone Refer technical document for details 10 nos buycon354.aai.as 30
4 Supply of MDF Box 100 Pair Krone Module Loaded Refer technical document for details 1 nos buycon354.aai.as 30
5 Supply of MDF Box 50 Pair Krone Module Loaded Refer technical document for details 3 nos buycon354.aai.as 30
6 Supply of MDF Box 20 Pair Krone Module Loaded Refer technical document for details 3 nos buycon354.aai.as 30
7 Supply of MDF Box 10 Pair Krone Module Loaded Refer technical document for details 5 nos buycon354.aai.as 30
8 Supply of 2KVA Online UPS Refer technical document for details 2 nos buycon354.aai.as 30
9 Supply of Battery bank of minimum 30 minutes backup Refer technical document for details 2 set buycon354.aai.as 30
10 Supply of ATS SWITCH for UPS Refer technical document for details 1 nos buycon354.aai.as 30
11 Supply of Battery Bank Rack to accommodate all batteries with top cover of anti inflammable material Refer technical document for details 2 nos buycon354.aai.as 30
12 Supply of EPABX Rack Refer technical document for details 1 nos buycon354.aai.as 30
13 Supply of CAT 6 Cable 305 Mtrs Refer technical document for details 2 rolls buycon354.aai.as 30
14 Supply of PVC pipe for laying CAT 6 cable along with wall clamps Refer technical document for details 300 meter buycon354.aai.as 30
15 Supply of JELLY FILLED COPPER CABLE 10 PAIR with supply Refer technical document for details 500 meter buycon354.aai.as 30
16 Hard soil digging work of Depth 1 meter and Refilling and Compaction Refer technical document for details 120 meter buycon354.aai.as 30
17 Soft soil digging work of Depth 1 meter and Refilling and Compaction Refer technical document for details 380 meter buycon354.aai.as 30
18 HDPE Pipe for Jelly Filled cable laying Refer technical document for details 500 meter buycon354.aai.as 30
19 Supply of OFC to LAN Converters SC interface Refer technical document for details 2 nos buycon354.aai.as 30
20 Supply of SC SC Patch cords Refer technical document for details 2 nos buycon354.aai.as 30
21 Supply of SWITCH 16 Port PoE Switch Refer technical document for details 1 nos buycon354.aai.as 30
22 Supply of SWITCH 8 Port PoE Switch Refer technical document for details 1 nos buycon354.aai.as 30
23 Supply of Monitor Refer technical document for details 1 nos buycon354.aai.as 30
24 Supply of Desktop Computer Refer technical document for details 1 nos buycon354.aai.as 30
25 Installation Testing and Commissioning of above alongwith items as described in item description Refer technical document for details 1 nos buycon354.aai.as 45

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar systems deployment)

4

Financial statements

5

EMD deposit proof

6

Technical compliance data sheet

7

OEM authorization / reseller certification

8

GST invoice copy and GST portal payment screenshot

Technical Results

S.No Seller Item Date Status
1AKIVNA TECHNOLOGIES PRIVATE LIMITED   Under PMA-18-11-2025 22:39:16Qualified
2HI-TECH SOLUTIONS   Under PMA-18-11-2025 18:07:55Qualified
3SAPDOTECH SOLUTIONS LLP   Under PMA-18-11-2025 20:04:50Qualified
4VISUAL CONNECT NETWORKS PRIVATE LIMITED   Under PMA-19-11-2025 08:20:35Qualified

Financial Results

Rank Seller Price Item
L1AKIVNA TECHNOLOGIES PRIVATE LIMITED(MII)( MSE Social Category:General )    Under PMA₹22,23,800Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box
L2HI-TECH SOLUTIONS (MII)   Under PMA₹25,05,500Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box
L3SAPDOTECH SOLUTIONS LLP (MII)   Under PMA₹28,14,889Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box
L4VISUAL CONNECT NETWORKS PRIVATE LIMITED (MII)   Under PMA₹28,54,187Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Airports Authority of India tender in Assam 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹66,215, plus a data sheet for each offered item. Ensure OEM authorization and installation capability by OEM-certified resources. Include installation, testing and commissioning plan and confirm delivery to Lilabari Airport, Assam, within the option- clause framework.

What documents are required for the AAI EPABX tender in Assam

Required documents include GST registration, PAN, company financials, experience certificates for similar projects, EMD proof of ₹66,215, OEM authorization, data sheets matching offered equipment, and GST portal payment screenshot. Prepare installation and commissioning plan aligned to Lilabari Airport premises.

What are the technical specifications for EPABX and switches tender

While explicit specs are not published, bidders must provide data sheets for Hybrid EPABX, Analog and IP phones, Krone MDF modules, 2KVA UPS, ATS, 16/8-port PoE switches, and associated cabling (CAT6 305m, jelly-filled copper 10-pair). Ensure OEM-certified installation and compatibility with Cat6, SC patch cords, and SC-LAN converters.

What is the EMD for this Airports Authority of India tender in Assam

The EMD amount is ₹66,215. Submit proof with bid, via online payment or as directed by GeM portal guidelines. The EMD supports bid security and is typically returned after contract award or bid finalization per policy, subject to tender terms.

What are the delivery terms for the Lilabari Airport procurement

Delivery terms allow up to 25% quantity variation during contract; extended delivery time calculation is (additional quantity/original quantity) × original delivery period, minimum 30 days. Delivery occurs to O/o Airport Director, Lilabari Airport, Assam-787051; ensure installation readiness and data sheet compliance.

What documents to upload for GST invoicing in GeM portal

Upload scanned GST invoice and a GST portal payment confirmation screenshot. Ensure the invoice reflects the bid items, total contract value, and compliant GST rates. This supports payment processing and reduces invoice rejection risk during GeM submission.

How to ensure OEM-certified installation for AAI tender in Assam

Engage an OEM-certified resource or authorized reseller with explicit authorization letters. Provide installation and commissioning plan, confirm availability of essential accessories in bid, and ensure data sheets align with offered hardware (EPABX, MDF, UPS, switches, cabling). Site readiness should be validated during optional site visit.

What is the scope of installation and testing in this tender

Scope covers installation, testing, configuration, and commissioning of all items listed, including monitors and desktops. OEM-certified technicians must conduct commissioning, provide training if applicable, and ensure full functional integration of EPABX, phones, network switches, and cabling at Lilabari Airport.