Airports Authority Of India Hybrid EPABX System and Networking Equipment Tender Lakhimpur Assam 2025
Progress
Quantity
1892
Category
Supply of Hybrid EPABX System
Bid Type
Two Packet Bid
Categories
59
Tender Overview
The Airports Authority Of India invites bids for a comprehensive IT and communication hardware package at Lilabari Airport, North Lakhimpur, Assam, including HYBRID EPABX system, ANALOG PHONE with CLI, IP PHONE, multiple MDF BOX Krone modules, 2KVA ONLINE UPS, 30-minute battery backup, ATS for UPS, battery bank rack with anti-flame top, EPABX rack, CAT 6 CABLE (305 Mtrs), PVC conduit and wall clamps, jelly-filled copper 10-pair cable, HDPE conduits for cable laying, OFC-to-LAN converters, SC-SC patch cords, 16-port PoE switch, 8-port PoE switch, monitors and desktop PCs, plus installation, testing and commissioning. Estimated value is ₹3,310,774 with an EMD of ₹66,215. Delivery is at O/o Airport Director, Lilabari Airport, Assam. The buyer reserves a 25% quantity variation during and after contract and requires data sheets, site visits optional, and OEM-or-certified installation.
Technical Specifications & Requirements
- Product/Service names: Hybrid EPABX System, Analog Phone with CLI, IP Phone, MDF Box Krone Modules (100/50/20/10 Pair), 2KVA Online UPS, Battery Bank (min 30 min), ATS Switch, Battery Bank Rack with anti-flame top, EPABX Rack, CAT 6 Cable 305 Mtrs, Jelly-Filled Copper Cable 10 Pair, HDPE Pipe for Jelly-Filled Cable, OFC to LAN Converters SC interface, SC-SC Patch Cords, 16 Port PoE Switch, 8 Port PoE Switch, Monitor, Desktop Computer.
- Scope includes installation, testing and commissioning of all items as described in item description.
- Delivery/installation address: O/o Airport Director, ATS Building, Lilabari Airport, North Lakhimpur, Assam-787051.
- Data Sheet submission required; installation must be performed by OEM or OEM-certified resource or authorized reseller.
- Supplier to supply essential accessories for installation and commissioning; GST invoice with GST portal screenshot required for GeM invoice submission.
- Optional site visit allowed; bidder bears site-visit costs.
- No fixed technical specs published; focus on supply, integration and commissioning readiness with data sheet alignment.
Terms, Conditions & Eligibility
- EMD: ₹66,215 (refundable on bid outcome per policy).
- Delivery/installation: Not fixed in data; option clause allows up to 25% quantity variation during/within contract; additional time formula applies, minimum 30 days.
- GST: Bidder to determine applicable GST; reimbursement per actuals or applicable rates, up to quoted GST percentage.
- Documentation: Upload Data Sheet with bid; ensure parameter alignment or risk bid rejection.
- Installation: Must be executed by OEM / OEM Certified resource or OEM authorized reseller; include all essential accessories in bid price.
- Site visit: Optional; costs borne by bidder; entry allowed under stated conditions.
- Invoicing: Upload GST invoice copy and GST portal payment screenshot on GeM portal.
- Compliance: Adhere to supplier terms; delivery address is North Lakhimpur, Assam.
Key Specifications
-
- Hybrid EPABX System and associated telecommunication hardware
-
- Analog Phone with CLI and IP Phone
-
- MDF Box Krone Modules: 100/50/20/10 Pair variants
-
- 2KVA Online UPS with Battery Bank (min 30 minutes)
-
- ATS Switch for UPS, Battery Bank Rack with anti-flame top
-
- EPABX Rack and CAT 6 Cable 305 Mtrs
-
- PVC pipe with wall clamps for CAT 6 routing, Jelly Filled Copper Cable 10 Pair
-
- HDPE Pipe for jelly-filled cable laying, OFC to LAN Converters SC interface
-
- SC-SC Patch Cords, 16-Port PoE Switch, 8-Port PoE Switch
-
- Monitor and Desktop Computer, plus installation, testing and commissioning
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract; extended delivery time rules apply
-
Delivery/installation at Lilabari Airport, Assam; GST terms quoted by bidder
-
Data Sheet must match; OEM-certified installation required; essential accessories included
Important Clauses
Delivery Terms
Delivery quantity variation up to 25% with rate protection; minimum 30 days extension for additional quantity
Site Visit
Optional site visit with bidder bearing visit costs; entry permitted under defined conditions
Invoicing & GST
Submit GST invoice copy and GST portal payment screenshot; GST reimbursement as actuals or applicable rates
Bidder Eligibility
-
Experience in deployment of hybrid EPABX and related networking hardware
-
Compliance with OEM-certified installation requirements
-
Capability to supply all listed items and installation services with data sheets
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of Hybrid EPABX System , Supply of ANALOG PHONE with CLI , Supply of IP Phone , Supply of MDF Box 100 Pair Krone Module Loaded , Supply of MDF Box 50 Pair Krone Module Loaded , Supply of MDF Box 20 Pair Krone Module Loaded , Supply of MDF Box 10 Pair Krone Module Loaded , Supply of 2KVA Online UPS , Supply of Battery bank of minimum 30 minutes backup , Supply of ATS SWITCH for UPS , Supply of Battery Bank Rack to accommodate all batteries with top cover of anti inflammable material , Supply of EPABX Rack , Supply of CAT 6 Cable 305 Mtrs , Supply of PVC pipe for laying CAT 6 cable along with wall clamps , Supply of JELLY FILLED COPPER CABLE 10 PAIR with supply , Hard soil digging work of Depth 1 meter and Refilling and Compaction , Soft soil digging work of Depth 1 meter and Refilling and Compaction , HDPE Pipe for Jelly Filled cable laying , Supply of OFC to LAN Converters SC interface , Supply of SC SC Patch cords , Supply of SWITCH 16 Port PoE Switch , Supply of SWITCH 8 Port PoE Switch , Supply of Monitor , Supply of Desktop Computer , Installation Testing and Commissioning of above alongwith items as described in item description
Authority Records
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Documents 5
GeM-Bidding-8558974.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
25 Items Sign in to view GEM price trends Sign in for GEM prices
Supply of Hybrid EPABX System
Refer technical document for details
Supply of ANALOG PHONE with CLI
Refer technical document for details
Supply of IP Phone
Refer technical document for details
Supply of MDF Box 100 Pair Krone Module Loaded
Refer technical document for details
Supply of MDF Box 50 Pair Krone Module Loaded
Refer technical document for details
Supply of MDF Box 20 Pair Krone Module Loaded
Refer technical document for details
Supply of MDF Box 10 Pair Krone Module Loaded
Refer technical document for details
Supply of 2KVA Online UPS
Refer technical document for details
Supply of Battery bank of minimum 30 minutes backup
Refer technical document for details
Supply of ATS SWITCH for UPS
Refer technical document for details
Supply of Battery Bank Rack to accommodate all batteries with top cover of anti inflammable material
Refer technical document for details
Supply of EPABX Rack
Refer technical document for details
Supply of CAT 6 Cable 305 Mtrs
Refer technical document for details
Supply of PVC pipe for laying CAT 6 cable along with wall clamps
Refer technical document for details
Supply of JELLY FILLED COPPER CABLE 10 PAIR with supply
Refer technical document for details
Hard soil digging work of Depth 1 meter and Refilling and Compaction
Refer technical document for details
Soft soil digging work of Depth 1 meter and Refilling and Compaction
Refer technical document for details
HDPE Pipe for Jelly Filled cable laying
Refer technical document for details
Supply of OFC to LAN Converters SC interface
Refer technical document for details
Supply of SC SC Patch cords
Refer technical document for details
Supply of SWITCH 16 Port PoE Switch
Refer technical document for details
Supply of SWITCH 8 Port PoE Switch
Refer technical document for details
Supply of Monitor
Refer technical document for details
Supply of Desktop Computer
Refer technical document for details
Installation Testing and Commissioning of above alongwith items as described in item description
Refer technical document for details
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply of Hybrid EPABX System | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 2 | Supply of ANALOG PHONE with CLI | Refer technical document for details | 50 | nos | buycon354.aai.as | 30 | |
| 3 | Supply of IP Phone | Refer technical document for details | 10 | nos | buycon354.aai.as | 30 | |
| 4 | Supply of MDF Box 100 Pair Krone Module Loaded | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 5 | Supply of MDF Box 50 Pair Krone Module Loaded | Refer technical document for details | 3 | nos | buycon354.aai.as | 30 | |
| 6 | Supply of MDF Box 20 Pair Krone Module Loaded | Refer technical document for details | 3 | nos | buycon354.aai.as | 30 | |
| 7 | Supply of MDF Box 10 Pair Krone Module Loaded | Refer technical document for details | 5 | nos | buycon354.aai.as | 30 | |
| 8 | Supply of 2KVA Online UPS | Refer technical document for details | 2 | nos | buycon354.aai.as | 30 | |
| 9 | Supply of Battery bank of minimum 30 minutes backup | Refer technical document for details | 2 | set | buycon354.aai.as | 30 | |
| 10 | Supply of ATS SWITCH for UPS | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 11 | Supply of Battery Bank Rack to accommodate all batteries with top cover of anti inflammable material | Refer technical document for details | 2 | nos | buycon354.aai.as | 30 | |
| 12 | Supply of EPABX Rack | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 13 | Supply of CAT 6 Cable 305 Mtrs | Refer technical document for details | 2 | rolls | buycon354.aai.as | 30 | |
| 14 | Supply of PVC pipe for laying CAT 6 cable along with wall clamps | Refer technical document for details | 300 | meter | buycon354.aai.as | 30 | |
| 15 | Supply of JELLY FILLED COPPER CABLE 10 PAIR with supply | Refer technical document for details | 500 | meter | buycon354.aai.as | 30 | |
| 16 | Hard soil digging work of Depth 1 meter and Refilling and Compaction | Refer technical document for details | 120 | meter | buycon354.aai.as | 30 | |
| 17 | Soft soil digging work of Depth 1 meter and Refilling and Compaction | Refer technical document for details | 380 | meter | buycon354.aai.as | 30 | |
| 18 | HDPE Pipe for Jelly Filled cable laying | Refer technical document for details | 500 | meter | buycon354.aai.as | 30 | |
| 19 | Supply of OFC to LAN Converters SC interface | Refer technical document for details | 2 | nos | buycon354.aai.as | 30 | |
| 20 | Supply of SC SC Patch cords | Refer technical document for details | 2 | nos | buycon354.aai.as | 30 | |
| 21 | Supply of SWITCH 16 Port PoE Switch | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 22 | Supply of SWITCH 8 Port PoE Switch | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 23 | Supply of Monitor | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 24 | Supply of Desktop Computer | Refer technical document for details | 1 | nos | buycon354.aai.as | 30 | |
| 25 | Installation Testing and Commissioning of above alongwith items as described in item description | Refer technical document for details | 1 | nos | buycon354.aai.as | 45 |
Required Documents
GST registration certificate
PAN card
Experience certificates (similar systems deployment)
Financial statements
EMD deposit proof
Technical compliance data sheet
OEM authorization / reseller certification
GST invoice copy and GST portal payment screenshot
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AKIVNA TECHNOLOGIES PRIVATE LIMITED Under PMA | - | 18-11-2025 22:39:16 | |
| 2 | HI-TECH SOLUTIONS Under PMA | - | 18-11-2025 18:07:55 | |
| 3 | SAPDOTECH SOLUTIONS LLP Under PMA | - | 18-11-2025 20:04:50 | |
| 4 | VISUAL CONNECT NETWORKS PRIVATE LIMITED Under PMA | - | 19-11-2025 08:20:35 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AKIVNA TECHNOLOGIES PRIVATE LIMITED(MII)( MSE Social Category:General ) Under PMA | Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box | |
| L2 | HI-TECH SOLUTIONS (MII) Under PMA | Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box | |
| L3 | SAPDOTECH SOLUTIONS LLP (MII) Under PMA | Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box | |
| L4 | VISUAL CONNECT NETWORKS PRIVATE LIMITED (MII) Under PMA | Item Categories : Supply of Hybrid EPABX System,Supply of ANALOG PHONE with CLI,Supply of IP Phone,Supply of MDF Box |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Airports Authority of India tender in Assam 2025
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹66,215, plus a data sheet for each offered item. Ensure OEM authorization and installation capability by OEM-certified resources. Include installation, testing and commissioning plan and confirm delivery to Lilabari Airport, Assam, within the option- clause framework.
What documents are required for the AAI EPABX tender in Assam
Required documents include GST registration, PAN, company financials, experience certificates for similar projects, EMD proof of ₹66,215, OEM authorization, data sheets matching offered equipment, and GST portal payment screenshot. Prepare installation and commissioning plan aligned to Lilabari Airport premises.
What are the technical specifications for EPABX and switches tender
While explicit specs are not published, bidders must provide data sheets for Hybrid EPABX, Analog and IP phones, Krone MDF modules, 2KVA UPS, ATS, 16/8-port PoE switches, and associated cabling (CAT6 305m, jelly-filled copper 10-pair). Ensure OEM-certified installation and compatibility with Cat6, SC patch cords, and SC-LAN converters.
What is the EMD for this Airports Authority of India tender in Assam
The EMD amount is ₹66,215. Submit proof with bid, via online payment or as directed by GeM portal guidelines. The EMD supports bid security and is typically returned after contract award or bid finalization per policy, subject to tender terms.
What are the delivery terms for the Lilabari Airport procurement
Delivery terms allow up to 25% quantity variation during contract; extended delivery time calculation is (additional quantity/original quantity) × original delivery period, minimum 30 days. Delivery occurs to O/o Airport Director, Lilabari Airport, Assam-787051; ensure installation readiness and data sheet compliance.
What documents to upload for GST invoicing in GeM portal
Upload scanned GST invoice and a GST portal payment confirmation screenshot. Ensure the invoice reflects the bid items, total contract value, and compliant GST rates. This supports payment processing and reduces invoice rejection risk during GeM submission.
How to ensure OEM-certified installation for AAI tender in Assam
Engage an OEM-certified resource or authorized reseller with explicit authorization letters. Provide installation and commissioning plan, confirm availability of essential accessories in bid, and ensure data sheets align with offered hardware (EPABX, MDF, UPS, switches, cabling). Site readiness should be validated during optional site visit.
What is the scope of installation and testing in this tender
Scope covers installation, testing, configuration, and commissioning of all items listed, including monitors and desktops. OEM-certified technicians must conduct commissioning, provide training if applicable, and ensure full functional integration of EPABX, phones, network switches, and cabling at Lilabari Airport.
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Unlock Tender Documents
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Documents 5
GeM-Bidding-8558974.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS