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HPCL Rajasthan Refinery Limited Oil Equipment Tender 2026: Bearings, O-Rings, Seals – GST Compliant

Bid Publish Date

23-Mar-2026, 10:10 am

Bid End Date

02-Apr-2026, 3:00 pm

Location

BARMER , RAJASTHAN
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Progress

Issue23-Mar-2026, 10:10 am
Technical04-Jan-2026, 1:11 pm
Financial
Award06-Jun-2026, 12:16 am
Explore all 4 tabs to view complete tender details

Quantity

107

Category

OIL LEVEL INDICATOR

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements must be verified in ATC; ensure OEM authorizations if specified
  • • 40-60 page ATC references scope of work and BQC — confirm all technical terms
  • • 25% quantity option during or after contract with prorated delivery timing
  • • GST treatment and EFT mandate are bidder responsibilities with bank-validated documents
  • • No explicit ISI/ISO numbers listed; verify compliance in ATC for refinery-grade components
  • • Delivery schedule ties to last delivery order date; extended delivery time rules apply
  • • EMD details not specified in data; check tender documents for precise amount
  • • Section 26-item BOQ indicates a broad range of bearings, seals, and related parts

Categories 43

SIMPLEX PUMPS DREDGE PUMPS RUBBER GASKET PUMP SPARE PARTS DUCTING COLLAR IMPELLERS BARITONE HORNS FAN SPARE PARTS ROLLER BEARING AXIAL SPLIT PUMPS OVERHEAD STIRRERS ARCHERY BOWS RING COOLING FAN SANITARY PUMPS BALL BEARING ROTARY CAM PUMPS GASKETS AND SEALS WHEEL BEARING NUTS INDICATING AND RECORDING INSTRUMENTS SEALLESS PUMPS SLUDGE PUMPS BEARINGS BOX PROCESS INDICATOR RADIAL BEARING SEALING RING PIPES SUPPLY OF BEARING CENTRIFUGAL COMPRESSORS FILTER RETAINERS BEARINGS BUSHINGS AND GEARS CENTRIFUGAL MACHINE THRUST BEARING BUSH SLURRY PUMP LED LIGHT PANEL WORM GEAR SPHERICAL BEARING TURBINE PUMPS STEAM PUMPS

Tender Overview

The opportunity is issued by HPCL Rajasthan Refinery Limited for the procurement of a broad range of oil handling components, including bearings, O-Rings, seals, oil sight glass, gaskets, and related hardware. The BOQ comprises 26 items, indicating a multi-product supply contract across the refinery’s lubrication and sealing needs. The scope appears to focus on OEM-grade, industrial equipment compatible with refinery process lines. The tender notice denotes the inclusion of ATC terms and a potential quantity option up to 25% under the contract, signaling flexibility in order sizing. Bidders should prepare to demonstrate capability for bulk procurement, cross-item compatibility, and timely delivery aligned with the refinery’s maintenance schedule.

Technical Specifications & Requirements

  • Total items in BOQ: 26 items covering various oil seals, O-Rings, bearing bushes, lock nuts, gland, gasket components, oil sight glass, impeller wear rings, deflectors, and related mechanical parts.
  • Documented requirement for GST compliance and PAN correspondence; suppliers must upload all certificates requested in the bid document and ATC.
  • Delivery & option terms include a 25% quantity increase/decrease flexibility during and after contract award; delivery period adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Emphasis on GST applicability, vendor code creation, and EFT mandate submission; ATC references scope of work and BQC.
  • No explicit technical performance metrics or standard references are published in the data; bidders should assume standard refinery-grade component specifications.

Terms, Conditions & Eligibility

  • EMD: Not stated; ATC indicates price/qualification risk per standard bidding terms.
  • Delivery Timeframe: Extended delivery time rules apply with option clause; minimum 30 days.
  • Payment Terms: GST payable as per applicable rate; reimbursement as actuals or as per quoted GST rate.
  • Documents: PAN, GSTIN, Cancelled cheque, EFT mandate; vendor code creation required.
  • ATC/Scope: Refer to uploaded ATC document for scope of work and BQC; certificate uploads mandatory.
  • GST Compliance: Bidders to verify GST on own; supplier bears responsibility for correct GST treatment.

Key Specifications

  • Total BOQ items: 26

  • Categories include: bearings, O-Rings, seals, housing glands, gasket plates, oil sight glass, and related components

  • Delivery terms allow 25% quantity variation with calculated extension formula

  • GST compliance and EFT mandate required with bid submission

  • ATC documents govern scope of work and BQC

Terms & Conditions

  • Option Clause permits quantity variation up to 25% at contract placement and during currency

  • GST compliance and EFT mandate are bidder responsibilities with supporting documents

  • ATC/BQC documents define scope of work and eligibility criteria

Important Clauses

Payment Terms

GST payable per applicable rate; reimbursement based on actuals or quoted GST; terms referenced in ATC

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period for option quantity calculations; minimum 30 days

Penalties/Liquidated Damages

Standard tender penalties to be defined in ATC; check for LD provisions in scope document

Bidder Eligibility

  • Demonstrated ability to supply refinery-grade bearings and O-Rings in bulk

  • GST registration valid; PAN and EFT mandate compliance

  • Compliance with ATC scope of work and BQC as per uploaded documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

OIL LEVEL INDICATOR , O RING RAISING MAIN PIPES , O RING STUFFING BOX , O RING RM PIPE and DIFFUSER , O RING BELL MOUTH and CASING , PUMP BEARING BUSH , INT BEARING BUSH , THRUST BEARING 29334E , WATER DEFLECTOR , IMPELLER WEAR RING , NECKRING , GLAND , GASKET OIL RETAINER PLATE , Solid muff coupling , Split collar , Deep Groove Ball Bearing 6319 , Oil Sight Glass , Oil Filler Plug , O Ring , Lock Nut LH , Lock Nut RH , Lock Nut , Locking Washer , Ball Race Carrier , Solid Muff Coupling

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 6

GeM-Bidding-9144397.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 26 Items Sign in for GEM prices

#1

OIL LEVEL INDICATOR

As Per SLA

2 each Delivery: 126 days
#2

O RING RAISING MAIN PIPES

As Per SLA

8 each Delivery: 126 days
#3

O RING STUFFING BOX

As Per SLA

4 each Delivery: 126 days
#4

O RING RM PIPE and DIFFUSER

As Per SLA

2 each Delivery: 126 days
#5

O RING BELL MOUTH and CASING

As Per SLA

6 each Delivery: 126 days
#6

PUMP BEARING BUSH

As Per SLA

6 each Delivery: 126 days
#7

INT BEARING BUSH

As Per SLA

8 each Delivery: 126 days
#8

THRUST BEARING 29334E

As Per SLA

3 each Delivery: 126 days
#9

WATER DEFLECTOR

As Per SLA

2 each Delivery: 126 days
#10

IMPELLER WEAR RING

As Per SLA

6 each Delivery: 126 days
#11

NECKRING

As Per SLA

6 each Delivery: 126 days
#12

GLAND

As Per SLA

2 each Delivery: 126 days
#13

GASKET OIL RETAINER PLATE

As Per SLA

1 each Delivery: 126 days
#14

Solid muff coupling

As Per SLA

3 each Delivery: 126 days
#15

Split collar

As Per SLA

3 each Delivery: 126 days
#16

Deep Groove Ball Bearing 6319

As Per SLA

2 each Delivery: 126 days
#17

Oil Sight Glass

As Per SLA

8 each Delivery: 126 days
#18

Oil Filler Plug

As Per SLA

8 each Delivery: 126 days
#19

O Ring

As Per SLA

8 each Delivery: 126 days
#20

Lock Nut LH

As Per SLA

2 each Delivery: 126 days
#21

Lock Nut RH

As Per SLA

2 each Delivery: 126 days
#22

Lock Nut

As Per SLA

4 each Delivery: 126 days
#23

Locking Washer

As Per SLA

4 each Delivery: 126 days
#24

Ball Race Carrier

As Per SLA

1 each Delivery: 126 days
#25

Solid Muff Coupling

As Per SLA

3 each Delivery: 126 days
#26

Split collar

As Per SLA

3 each Delivery: 126 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

GST and PAN as per vendor creation requirements

6

Certificates uploaded in bid document/ATC

7

OEM authorization (if required by ATC)

8

Technical bid documents and financial statements as applicable

Technical Results

S.No Seller Item Date Status
1
SHRI SM ENTERPRISES   Under PMA
-01-04-2026 13:11:54

Financial Results

Rank Seller Price Item
L1
SHRI SM ENTERPRISES(MSE)( MSE Social Category:General )    Under PMA
Item Categories : OIL LEVEL INDICATOR,O RING RAISING MAIN PIPES,O RING STUFFING BOX,O RING RM PIPE and DIFFUSER,O RIN

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the HPCL Rajasthan refinery oil equipment tender in 2026?

Bidders must submit PAN, GSTIN, Cancelled cheque, and EFT Mandate copies along with bid; ATC documents define scope and BQC. Ensure GST compliance and upload all required certificates in line with vendor creation and ATC. The 26-item BOQ covers bearings, O-Rings, and seals, with a 25% quantity variation option.

What documents are required for HPCL refinery tender submission in Rajasthan?

Submit PAN, GSTIN, Cancelled cheque, EFT Mandate, GST/e-invoice documentation, OEM authorizations if required, and all certificates referenced in the bid document and ATC. Ensure bid submission aligns with ATC-specified scope and BQC; non-submission risks rejection.

What technical specifications are expected for oil seals and O-Rings tender in Rajasthan?

The tender lists 26 items including bearings, O-Rings, seals, and related parts; explicit standard numbers are not published in the data. Vendors should reference ATC for quality standards and ensure refinery-grade compatibility, with OEM-grade components where specified.

What are the delivery terms for HPCL Rajasthan refinery procurement 2026?

Delivery terms allow a 25% quantity variation; the delivery period is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Delivery starts after the last date of the original order, with possible extensions under the option clause.

What is the GST implication for HPCL Rajasthan refinery oil equipment bid?

GST must be verified by bidders; the purchaser will reimburse GST as applicable, up to quoted GST rates or actuals, whichever is lower. Bidders bear responsibility for correct GST treatment, per the tender terms.

How many items are in the BOQ for the HPCL refinery tender in Rajasthan 2026?

The BOQ comprises 26 items, including components such as bearings, O-Rings, seals, gasket plates, oil sight glass, and related hardware; bidders should prepare to supply a broad range of refinery-grade parts and confirm item-specific specifications in ATC.

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