Professional Large Format Display (V2)
Indian Space Research Organization
THIRUVANANTHAPURAM, KERALA
Posted:
26 December 2025
Closed:
16 January 2026
GEM
GEM
Southern Railway Professional Large Format Display (V2) Tender Kerala/Tamil Nadu 2026 - 3 Years OEM Warranty & Installation
Progress
Issue24-Jun-2026, 11:01 am
AwardPending
Quantity
4
Bid Type
Single Packet Bid
Key Highlights
- • Official organization: Southern Railway (Indian Railways) procurement of Large Format Display (V2)
- • Mandatory door-step delivery to four locations in Kerala and Tamil Nadu with included installation
- • Warranty commitment: 3 years from final acceptance or post-commissioning; OEM certificates required at delivery
- • Service network requirement: established nationwide service centers for after-sales support
- • ATC compliance: upload all required certificates/documents; GST invoice and GST payment proof mandatory
- • Scope includes: Supply, Installation, Testing and Commissioning (SITC) plus standard accessories
- • Software updates to be provided by OEM during warranty period
Tender Overview
Southern Railway invites bids for a Professional Large Format Display (V2) (Q2) to support display needs across multiple crew offices. The scope includes Supply, Installation, Testing and Commissioning with delivery to four Kerala/Tamil Nadu locations. Estimated value is not disclosed; EMD details are not stated publicly. Key differentiators include door-to-door delivery, standard accessories, and OEM software updates during the warranty period. The procurement emphasizes on-site installation, training, and robust after-sales support across India. This opportunity requires adherence to GST invoicing on the GeM portal and submission of OEM warranty certificates at delivery. The winner must demonstrate a well-established service network and post-warranty maintenance capability in India.
Technical Specifications & Requirements
- Display Characteristics: Diagonal display size (in inches) and native resolution; display technology; backlight type (LCD/LED) details; max brightness in nits; operating time per week hours as specified in the tender.
- Physical/Functional: Type of mounting hardware, required remote control, power cord, and necessary cables; basic connectivity options; software/firmware update provisions during warranty.
- Scope & Deliverables: Include Supply, Installation, Testing and Commissioning; standard accessories per item; door-to-door delivery to four specified consignee locations with free delivery.
- Warranty & Service: 3 years warranty from final acceptance or post-installation; OEM warranty certificates due at delivery; established service centers in India for after-sales service.
Terms, Conditions & Eligibility
- Warranty: 3 years for supplied products; service/maintenance coverage and on-site support.
- Delivery: Doorstep delivery to four locations in Kerala and Tamil Nadu; installation included in scope.
- Documentation: GST invoice ( scanned GST invoice + GST portal payment screenshot ); OEM authorizations and all certificates required; upload as part of bid.
- ATC/Certificates: Ensure all bid documents are uploaded; non-submission risks bid rejection; provide final acceptance and commissioning proof.
- Service Network: Well-established Installation, Commissioning, Training and Troubleshooting teams required with regional service centers identified.
Key Specifications
-
Display characteristics: Diagonal size (inches); Native resolution (pixels); Display technology; Backlight type; Maximum brightness (nits); Operating time per day/week
-
Delivery scope: Doorstep delivery to four locations; installation included; standard accessories (AC power cord, remote, mounting hardware, cables)
-
Warranty: 3 years; OEM warranty certificates required at delivery; software updates during warranty
-
Service & support: Well-established installation, commissioning, training and troubleshooting network in India
Terms & Conditions
-
EMD: Not publicly disclosed; procurement requires GST-compliant invoicing and GST portal payment proof
-
Delivery: Doorstep to four specified locations; installation included in SITC scope
-
Warranty/Service: 3 years with OEM certificates and Indian service network
Important Clauses
Payment Terms
GST-compliant invoicing via GeM; payment proof required; no separate advance terms disclosed
Delivery Schedule
Doorstep delivery to four offices in Kerala and Tamil Nadu; serial installation and training to be completed as part of SITC
Penalties/Liquidated Damages
Not explicitly stated; standard tender penalties/LDs may apply for delayed delivery or non-performance per ATC
Bidder Eligibility
-
Proven experience in supplying and installing large-format displays
-
Authorized OEM partner or manufacturer with valid certificates
-
Financial stability to support SITC including installation and commissioning
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Professional Large Format Display (V2) (Q2)
Authority Records
MINISTRY OF RAILWAYS
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9512517.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Product Characteristics | Operating Time (Number of operation hours per day X number of days in week) | 24 x 7 |
| Display Characteristics | Diagonal Display Size (in inches) | Between 60 and 70 (152.4 - 177.8 cm) |
| Display Characteristics | Display Technology | LCD (Liquid Crystal Display), LED (Light Emitting Diode) |
| Display Characteristics | Type of Backlight in LCD / Type of LED in Display Technology | Edge-lit LED, Direct-lit LED, Full-array LED, OLED (Organic LED) |
| Display Characteristics | Native Resolution of Display (Pixels) | Ultra HD (3840 x 2160) |
| Display Characteristics | Max display brightness in product (in nits) | Between 500 and 750 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
OEM authorization letter or certificate
4
Technical bid documents showing SITC scope
5
Financial statements or turnover proof (if requested in ATC)
6
GST invoice samples and GST payment proof (portal screenshot)
7
Warranty certificates from OEM
8
Service center details near consignee destinations
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Southern Railway display tender in Kerala Tamil Nadu 2026?
Bidders must submit GST-compliant invoices via GeM, provide OEM authorization, and ensure SITC scope covers Supply, Installation, Testing and Commissioning. Include 3-year OEM warranty certificates, service-center details, and door-step delivery commitments to Kerala and Tamil Nadu locations. Ensure GST payment proof is uploaded.
What documents are required for Southern Railway display procurement 2026?
Submit GST registration, PAN, OEM authorization, technical bid for SITC, financial statements if requested, GST payment proof, and OEM warranty certificates. Include service-center details near consignee destinations and installation/training plans.
What are the essential technical specs for the Large Format Display?
Key specs include Diagonal size in inches, Native resolution in pixels, Display technology, Backlight type, and Maximum brightness in nits. The tender requires on-site installation with standard accessories and confirmation of operating time per day/week.
What are the delivery requirements for the four Southern Railway locations?
Delivery must be door-to-door, free of cost, to Kollam, Ernakulam, Nagercoil, and Thiruvananthapuram. Installation is included, along with remote, cables and mounting hardware. Ensure delivery proof and installation acceptance at each location.
What is the warranty term for supplied displays in this tender?
A 3-year warranty is required from final acceptance or post-installation/commissioning. OEM warranty certificates must be provided at delivery and service centers listed for local maintenance.
How does GST invoicing impact bid submission for this procurement?
Submit scanned GST invoices with portal payment screenshots on GeM. The bid requires GST-compliant invoicing, and the GST payment evidence must accompany the offer to avoid rejection.
Which organization and locations are covered under the delivery clause?
The contract covers Southern Railway, with door-step delivery to Kollam (Kerala), Ernakulam (Kerala), Nagercoil (Tamil Nadu), and Thiruvananthapuram (Kerala). Ensure installation and training at all four consignee offices.
What after-sales support is mandatory for this tender?
A well-established Indian service network is required for installation, commissioning, training, troubleshooting, and maintenance. Provide near-consignee service centers and confirm response times within the warranty period.
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Documents 3
GeM-Bidding-9512517.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS