Controller General Of Defence Accounts Toner Cartridges Tender Not Specified Location 2026
Bid Publish Date
09-Sep-2026, 10:13 am
Bid End Date
28-Sep-2026, 4:00 pm
Value
₹16,03,875
Location
Progress
Key Highlights
- • Brand/OEM requirements: Manufacturer Authorization required for non-OEM direct submissions
- • Technical standards: Data Sheet alignment with product specifications, NO mismatches tolerated
- • Special clauses: Option to increase quantity by up to 25% at contracted rates, with calculated delivery extension
- • Eligibility: No liquidation or bankruptcy; valid undertaking of financial standing
- • Warranty/Support: Not explicitly stated; ensure OEM support aligns with defence auditing standards
- • Penalties/LD: None specified in data; rely on standard CGDA terms and data verification processes
- • Delivery: Delivery period tied to original delivery order date; extended period follows a defined formula
- • Documents: PAN, GSTIN, NDA, OEM authorization, data sheets, and cancelled cheque for vendor code
Tender Overview
The procurement is issued by the Controller General Of Defence Accounts for toner cartridges / ink cartridges / printer consumables with an estimated value of ₹1,603,875.00. Location is not specified; the contract targets non-obsolete printer consumables with a minimum one-year market life. The order may be adjusted by a +25% quantity option during or after award, at the same contracted rates, with delivery timelines tied to the original delivery schedule. A driver clause requires data sheets, OEM authorization, and NDA compliance to ensure authenticity and data integrity. This sourcing focuses on reliable OEM-aligned cartridges compatible with existing defence department printers and emphasizes vendor stability and compliance with GST terms. The unique mix of data-sheet verification and 25% option provision distinguishes this tender from standard printer supply contracts. Suppliers should prepare for cross-verification against product datasheets and OEM credentials.
Technical Specifications & Requirements
- Category: Toner Cartridges / Ink Cartridges / Consumables for Printers
- Estimated value: ₹1,603,875.00
- Special terms: Option Clause allows +25% quantity adjustment at contracted rates; delivery extension calculations based on (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
- Documentation prerequisites: Upload Data Sheet of offered product; provide Manufacturer Authorization with OEM details; include Non-Disclosure Declaration; submit PAN, GSTIN, and cancelled cheque details for Vendor Code creation
- Compliance: Bidders must quote non-obsolete products with at least 1 year residual market life; GST per actuals with ceiling per quoted rate
- Eligibility: Bidder must avoid liquidation or bankruptcy; provide undertaking of financial standing; ensure data sheet alignment with offered parameters
- Data verification: Data Sheet must match technical parameters; mismatch may lead to bid rejection
Terms, Conditions & Eligibility
- EMD/ security: Not specified in the data; ensure readiness per CGDA practice and GST compliance
- Delivery terms: Delivery period commences from the last date of the original delivery order; option-led extensions with calculated timelines and minimum 30 days
- GST: Bidder to verify GST independently; reimbursement as actuals or per applicable rate, whichever is lower, up to quoted GST percentage
- Data Sheet & OEM authorization: Mandatory upload of product Data Sheet; provide OEM authorization forms with full details (name, designation, address, email, phone)
- Non-disclosure: NDA certificate to be uploaded on bidder letterhead
- Documents for vendor code: PAN, GSTIN, and cancelled cheques required
- Life of product: Offered items must have at least 1 year residual market life; not declared end-of-life by OEM
- QA & verification: Data Sheet must be consistent with offered product parameters; failure to align may lead to rejection
Key Specifications
-
Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
-
Estimated contract value: ₹1,603,875.00
-
Quantity adjustment: +25% during contract currency at contracted rates
-
Delivery timeline: based on original delivery period with minimum 30 days extension
-
Documentation: Data Sheet + OEM Authorization + NDA + PAN + GSTIN
Terms & Conditions
-
Option to increase quantity by 25% at contracted rates
-
GST verification by bidder; reimbursement as actuals/ceiling on quoted rate
-
Mandatory Data Sheet and OEM authorization with NDA for bid submission
Important Clauses
Payment Terms
GST handling as actuals or lower of applicable rates; no explicit advance terms stated
Delivery Schedule
Delivery period begins after last date of original order; extended time formula applies with 30-day minimum
Penalties/Liquidated Damages
Not explicitly stated; follow standard CGDA procurement penalties for late delivery and non-compliance
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; provide financial standing undertaking
-
Non-obsolete products with at least 1 year residual market life
-
OEM authorization or Manufacturer Authorization for the offered toner cartridges
Tender Data
Bid Details
Quantity
270
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
64
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
2
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Pune
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Pune | Pune | - | - | 25 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9857453.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Data Sheet of offered product
OEM Manufacturer Authorization/Distributorship certificate
Non-Disclosure Declaration (on bidder letterhead)
GST/compliance documentation as applicable
Financial standing undertaking (no liquidation/bankruptcy)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid on the CGDA toner cartridges tender in India 2026?
Bidders must submit a Data Sheet, OEM authorization, NDA, PAN, GSTIN, and cancelled cheque for vendor code. Ensure non-obsolete cartridges with at least 1 year market life and comply with GST requirements. The bid allows a +25% quantity option at contracted rates, with delivery timelines defined by the original order.
What documents are required for CGDA printer consumables tender submission?
Submit PAN card, GSTIN, cancelled cheque, Data Sheet of offered cartridges, Manufacturer Authorization, and Non-Disclosure Declaration on your letterhead. Also provide GST compliance proof and any firmware/compatibility notes to demonstrate compatibility with defence printers.
What is the delivery timeline and extension policy for CGDA toner bids?
Delivery starts from the last date of the original delivery order. If quantity increases by up to 25%, the extension is calculated as (additional/original) × original delivery period, with a minimum of 30 days. Extensions may continue to the original delivery period if exercised.
What are the GST terms for the CGDA toner cartridge procurement?
GST is to be checked by bidders; reimbursement will be at actuals or the applicable rate, whichever is lower, limited to the quoted GST percentage. Ensure GSTIN validity and alignment with product pricing.
What qualifies as OEM authorization for defence printer consumables?
Submit an OEM/Manufacturer Authorization certificate detailing name, designation, address, email, and phone number. The authorization should cover the offered toner cartridges and confirm ongoing supply capability and compatibility with required printer models.
What is the required market life for offered toner cartridges in this tender?
Bidders must offer cartridges that are not end-of-life by the OEM and have at least 1 year residual market life. This ensures continued availability and warranty support for the Defence Accounts procurement.
How does the quantity option affect pricing in the CGDA tender 2026?
If the purchaser increases order quantity by up to 25%, contracted prices remain unchanged. Suppliers must plan inventory accordingly and ensure capacity to fulfill potential quantity spikes without price adjustments.