Bharat Coking Coal Limited Internal Combustion Engine Crankcase Oils Tender IS 13656 Q3 2026
Progress
Key Highlights
- • IS 13656 (Q3) compliant engine crankcase oils specification
- • GST handling with actuals or applicable rate; max quoted GST %
- • EMD amount ₹62,600; estimated contract value ₹3,129,000
- • 3 years government/PSU supply experience required; contract copies to be submitted
- • OEM authorization mandatory for distributors; detailed authorization form required
- • Invoices to be raised in consignee GSTIN name; GST registration verification essential
- • No BOQ items listed; emphasis on generic oil grading and pack size details
- • Contract termination rights for delivery failure, misrepresentation, or insolvency
Tender Overview
Bharat Coking Coal Limited, operating under Coal India Limited, invites bids for Internal Combustion Engine Crankcase Oils for Automotive Application (V2) conforming to IS 13656 (Q3). Estimated value of ₹3,129,000 with an EMD of ₹62,600 signals a substantial procurement of engine lubricants. Location details are not disclosed in the data provided. The tender emphasizes IS 13656 compliance, generic engine oil classifications, and pack size specifications, with emphasis on GST handling by bidders. The scope centers on supplying OEM-grade crankcase oils to meet centralized government/PSU quality benchmarks, with an explicit need for manufacturer authorization and consistent supply capability throughout contract duration. Unique factors include mandatory GST considerations and strict supplier accountability clauses.
Technical Specifications & Requirements
- Product: Internal Combustion Engine Crankcase Oils (Automotive) conforming to IS 13656 (Q3)
- Key generic specs to be provided by bidders: Engine Oil SAE viscosity grade, Pack Size in liters, and Unit-based delivery; exact viscosity grade and pack size are not specified in the data
- Compliance expectations: IS 13656, with potential OEM/brand alignment as implied by manufacturer authorization
- Documentation emphasis: bidder to provide PAN, GSTIN, Cancelled Cheque, EFT Mandate, and proof of regular supply to government/PSU in prior years
- Value indicators: estimated contract value of ₹3,129,000 and EMD ₹62,600; no BOQ items listed
- Delivery/receiving details: invoices to be raised in the consignee GSTIN name; non-disclosure of delivery schedule in the data
Terms, Conditions & Eligibility
- GST: bidder responsible to check applicability; GST reimbursement as actuals or applicable rate (capped to quoted GST %)
- Bid submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified)
- Experience: minimum 3 years supplying same/similar category products to Central/State govt or PSUs with contract copies
- Manufacturer Authorization: OEM/Original Service Provider details required for authorized distributors
- Financial/contract terms: invoices in consignee name with GSTIN; contract can be terminated for non-compliance or delivery failures
- Sub-contracting/assignment: requires buyer consent; joint liability remains with seller
- Warranty/penalties: termination for failure to deliver or misrepresentation; unspecified warranty terms in the data
Key Specifications
-
Product: Internal Combustion Engine Crankcase Oils for Automotive Application
-
Standard: IS 13656 (Q3) compliant
-
Key data: Engine Oil SAE viscosity grade (exact grade to be provided by bidder), Pack Size in Liters (exact pack size required), Unit-based delivery
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization
-
Financial: Estimated value ₹3,129,000; EMD ₹62,600
Terms & Conditions
-
Mandatory GST handling; actual rate or quoted GST applies
-
3 years govt/PSU supply experience with contract copies
-
OEM authorization required for distributors; procurement to consignee GSTIN
-
Invoices issued in consignee GSTIN; non-transferable contract terms
-
Contract termination for non-delivery, misrepresentation, or insolvency
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rates; payment terms not explicitly stated
Delivery Schedule
Delivery timelines not specified; contract termination rights include delivery failure
Penalties/Liquidated Damages
Penalties for non-delivery or defective materials; termination allowed for non-compliance
Bidder Eligibility
-
Minimum 3 years of supplying engine oils to govt/PSU
-
OEM authorization for any distributor bids
-
GST registration active; PAN and EFT mandate compliance
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828306
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajit Kumar | 828306,Office of General Manager, Barora Area (Area-I), BCCL, P.O. Nawagarh, Dhanbad, Pin code-828306. | Dhanbad | Jharkhand | 828306 | 100 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9764723.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by bank
Proof of experience with contracts to govt/PSU (3 years), including copies
Manufacturer Authorization Form/Certificate with OEM details for authors
GSTIN-based invoicing proof and consignee GSTIN details
Any additional bid-specific technical compliance certificates (if applicable)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Engine Oil Viscosity Classification (SAE Viscosity Grade) | SAE 30 |
| Generic | Pack Size (In Liters) | 210 Liter |
| Generic | Unit | Container |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for IS 13656 engine oil tender in India
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, plus proof of 3 years’ govt/PSU supply experience. OEM authorization is required for distributors. Ensure IS 13656 (Q3) compliance, invoice in consignee GSTIN, and meet the ₹62,600 EMD with the ₹3,129,000 estimated value.
What documents are required for engine oil procurement bid
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Govt/PSU supply contracts proving 3 years experience. Include OEM authorization form if applicable, and invoices to consignee GSTIN. Provide proof of IS 13656 compliance and the EMD of ₹62,600.
What are the technical specifications for IS 13656 engine oil
Tender requires engine oil conforming to IS 13656 (Q3); bidders must specify SAE viscosity grade and pack size in liters. Exact grade and unit measurements will be confirmed during bid response; ensure product match to IS 13656 requirements and OEM authorization where applicable.
When is the EMD and estimated contract value for this tender
The estimated contract value is ₹3,129,000 and the EMD is ₹62,600. Submit EMD via the prescribed channel; ensure payment readiness alongside PAN and GSTIN documentation to participate in the procurement process.
What are the GST terms for invoicing and reimbursement
GST handling is bidder’s responsibility; reimbursement will be as actuals or as per applicable rates, whichever is lower, capped to the quoted GST percentage. Invoices must be raised in the consignee GSTIN name for proper GST compliance.
What qualifies as supplier eligibility for government engine oil contract
Eligible bidders must demonstrate 3 years of regular manufacture/supply to govt/PSU markets, provide contract copies for each year, possess OEM authorization if acting as distributor, and maintain GST/PAN/EFT Mandate compliance for credible procurement participation.
What are the supplier termination rights for non-delivery
Buyer may terminate for material term breach, inability to deliver within the stipulated period, replacement delays for defective material, bankruptcy, or misrepresentation. The contract also allows suspension or reassignment with consent while holding the seller jointly liable.
How to confirm IS 13656 compliance before submission
Request IS 13656 (Q3) compliance documentation from the manufacturer or supplier. Include any ISI or OEM certifications as applicable; confirm viscosity grade, pack size, and unit details align with IS 13656 requirements prior to bid submission.